Data Collection and Reporting for MIS Student success (SS)

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Data Collection and Reporting for MIS Student success (SS) De Anza College, May 23, 2017 Lourdes del rio-Parent, PHD Sr. Research Analyst/Data Warehouse Coordinator Foothill-De Anza Community college district

Presentation Goals Recognize the importance of: Recording accurately sessions/appointments in SARS for MIS SS reporting Using proper SARS reason codes to describe all services provided

Key attributes of MIS SS Reporting MIS SS data has a significant impact (60%) in final allocations for student services at the college. Districts report detailed information Student ID Type of services provided, including orientation, placement, education plan development, counseling, academic progress/probation and follow-ups (orientation, placement, career interests, counseling) When was the service provided (Date of service) During state audits, districts must provide evidence that “claimed” services in MIS SS were provided.

MIS SS Domain Available at: http://extranet.cccco.edu/Portals/1/TRIS/MIS/Left_Nav/DED/Data_Elements/SS/SS_Student_Success_Domain.pdf

Data accuracy Data validity is the backbone of research Validity: the extent to which inferences can be made based on research findings. “Garbage in, garbage out” Data accuracy is a “prerequisite” to data validity. Institutions with accurate data are likely to obtain favorable results during a state audit Negative findings during an audit may cause the institution to loose previously allocated funds. Because audit findings are made public, such findings will likely impact its prestige.

Audit Request, 2017 Part of MIS SS Sample for Audit

The auditors are coming…

Evidence of Service for Audit (SARS Screenshot)

FHDA MIS SS: SARS lookup FHDA Institutional Research web site: http://research.fhda.edu/mis_reports/mis_ss_student_success/mis_ss_methods/index.html Available at: http://research.fhda.edu/mis_reports/mis_ss_student_success/mis_ss_methods/index.html

FHDA SARS MIS Lookup The lookup table allows easy tracking and crosswalk between each local SARS reason code used by any SARS location at the college and the corresponding MIS SS service code. SARS reason codes can vary across locations within the college. College Location Reason code MIS SS Code

MIS SS-SARS Data Cycle SARS Look-up MIS SS Rep Audit Note: Funds are contingent on favorable audit findings.

What’s Next?

Action items Assess reason codes at your SARS location and make any necessary modifications (e.g., add or delete codes). Review crosswalk of SARS reason code and MIS SS code in lookup table available at: http://research.fhda.edu/mis_reports/mis_ss_student_su ccess/mis_ss_methods/index.html Report to the MIS coordinator any needed modifications to the lookup table. Monitor and evaluate use of SARS in your location.