ASCD Annual Conference Staff Volunteer Training ASCD Annual Conference Staff

Thank You for Volunteering!

Saturday, March 26, 2011 Sunday, March 27, 2011 Monday, March 28, 2011 Conference Dates Saturday, March 26, 2011 Sunday, March 27, 2011 Monday, March 28, 2011 Conference Locations Moscone Center Marriott Marquis Hotel North and South Bldg. 55 Fourth Street 747 Howard Street San Francisco, CA 94103 San Francisco, CA 94103

Volunteer Office Located in Moscone Center, North Lobby This will be where you check in at to pick up your volunteer packets On-site managers Rian Watson & Marilyn Whipple 1-415-905-1002

Volunteer Office Hours Friday, March 25 10:00 AM to 5:00 PM Saturday, March 26 7:00 AM to 5:00 PM Sunday, March 27 7:00 AM to 5:00 PM Monday, March 27 7:00 AM to 5:00 PM

On-Site Check In Process At least an hour before your first scheduled volunteer assignment, please go to the Volunteer Office to pick up your volunteer packet.

What’s In Your Packet? Volunteer Assignment (room location, session ID, time, and any other pertinent information) Presenter or ASCD Staff information for assignment Session survey URL & list of questions Volunteer Survey URL & list of questions Contact Information for Volunteer Office Staff Schedule for Volunteer Office Volunteer Responsiblities Volunteer Ribbon

Volunteer Responsibilities If You’re Volunteering for a Session: Arrive at assigned session room at least 30 minutes prior to start of the session. Introduce yourself to the presenter and briefly explain your role. Check all the doors of the meeting room for signs posted from previous sessions. Remove any leftover “Session Cancelled” or “Session Full” signs to prevent confusion for attendees.  

Volunteer Responsibilities If You’re Volunteering for a Ticketed Session: Arrive at assigned session room at least 30 minutes prior to start of the session. Introduce yourself to the presenter and briefly explain your role. Check all the doors of the meeting room for signs posted from previous sessions. Remove any leftover “Session Cancelled” or “Session Full” signs to prevent confusion for attendees. Stand at the door of the room and ask each attendee for their ticket. Be sure the session number on ticket matches the session number you are monitoring. Tear the ticket in half. Return one half to the attendee and place other half in the session envelope.   Please note: Ticket holders who are more than 10 minutes late for the beginning of a session will forfeit their seat in the session. If a non-ticket holder is waiting to enter the session, you may allow him/her into the room after the 10 minutes if the room has not reached capacity. If a member of the media arrives at the session without a ticket, they may come in. Their name badge will say “press” and may also include a press ribbon. On your Volunteer Survey form, write down how many non-ticket holders you allowed into the room after the 10-minute mark.

Volunteer Responsibilities If You’re Volunteering for Whole Child Central: Arrive at assigned session room at least 30 minutes prior to start of the session. Introduce yourself to Jessica Wakefield or Adriane Tasco for assignment  

Volunteer Responsibilities If You’re Volunteering for ASCD Survey Center Arrive at assigned session room at least 30 minutes prior to start of the session. Introduce yourself to Kit Harris for assignment  

This is now fully electronic Available at www.ascd.org/evaluation Session Survey This is now fully electronic Available at www.ascd.org/evaluation

Must be picked up on site in packet to complete Volunteer Survey This is now fully electronic Must be picked up on site in packet to complete

Contact Information for Volunteer Assignment Changes lbilbrey@ascd.org 703-575-5672