CACFP Center Staff Training Welcome Welcome to center staff training. We have a pre assessment.

Agenda What is the Child and Adult Care Food Program CACFP Civil Rights requirements Enrollments forms (IEF) Income Eligibly Forms Meal patterns and portion sizes Meal service types Record maintenance Food Substitutions Infants "This Institution is an equal opportunity provider."

What is CACFP? CACFP is a Federal USDA Program Administered in Idaho by the State Department of Education (SDE). Sponsored in the 10 northern counties of Idaho by St. Vincent de Paul (SVDP) To reimburse Child Care Center for serving healthy foods to our children. CACFP is an indicator of quality child care. "This Institution is an equal opportunity provider."

Civil Rights Requirements "This Institution is an equal opportunity provider."

Purpose To establish and convey policy and provide guidance and direction to the United States Department of Agriculture, Food and Nutrition Service and its recipients and customers. To ensure compliance with and enforcement of the prohibition against discrimination in all Food and Nutrition Service nutrition programs and activities, whether federally funded or not. The purpose of this training is to provide initial and annual training for centers of USDA funded Child Nutrition Programs. Civil Rights training ensures compliance, enforcement and prohibition of discrimination in Child Nutrition programs. "This Institution is an equal opportunity provider."

But WHY??? Ensures that program recipients are being treated without discrimination while participating in Child Nutrition Programs. Civil Rights requirements allow USDA to ensure that programs provide equal access. Civil Rights data ensures that all program participants are treated equally based on the six protected classes. "This Institution is an equal opportunity provider."

What is Discrimination ? Denied benefits or services that others receive Delayed receiving benefits or services that others receive Treated Differently than others to their disadvantage Preventing discrimination is a key component of Civil Rights training. Discrimination complaints are defined as; Any complaint filed by persons (non-employee), organizations or companies who, based on being a member of a protected class, allege discrimination in a program or activity conducted or assisted. Discrimination occurs when participants are…Denied benefits or services that others receive, Delayed receiving benefits or services that others receive or being treated Differently than others to their disadvantage. "This Institution is an equal opportunity provider."

What is Discrimination ? Refusing enrollment based on disability Failure to provide reasonable accommodation Serving meals at a time, place, or in a manner that is discriminatory Failing to provide non English materials A few examples of potential discrimination may be; refusing a person’s enrollment in your program based on disability, failure to provide reasonable accommodation to disabled individuals, serving meals at a time, place, or in a manner that is discriminatory or failing to provide materials that give non English speaking persons full and equal opportunity to receive benefits. Child Nutrition programs often take place in low income neighborhoods, where due to economic disadvantage (disparity), children and parents have extraneous circumstances to overcome in regard to their food security. Civil Rights are in place to protect children and families from being discriminated against while participating in USDA funded food programs. "This Institution is an equal opportunity provider."

Protected Classes Race Color National Origin Age Sex Disability The protected classes recognized in USDA funded Child Nutrition Programs include: Race Color National Origin Age Sex Disability "This Institution is an equal opportunity provider."

Conflict Resolution All complaints alleging discrimination on the basis of race, age, color, national origin, sex or disability, must be Documented in center CR log & immediately contacting center director/owner. Center Director/Owner will forwarded to the Sponsor within 3 days. The process for conflict resolution includes making sure all complaints alleging discrimination on the basis of race, age, color, national origin, sex or disability must be forwarded to the State agency within three days and must be processed by USDA within ninety days. "This Institution is an equal opportunity provider."

Posters Civil Rights and Building for the Future Must be posted in a conscious place in public view. At an adult eye level. "This Institution is an equal opportunity provider."

Center Complaint Procedure, Log and Form Centers must keep a Civil Rights Log with the required Civil Rights complaint documents including: Written Civil Rights complaint procedure. Annually dated Civil Rights complaint log, even when no complaints are received/documented. Copies of Civil Rights complaint form –Spanish and English. Complaint forms must be available at all Child Nutrition Program sites. *Information in Civil Rights log must be annually updated and maintained for 3 years plus the current year. * Centers must keep a Civil Rights log with the required Civil Rights complaint documents including the following: A written Civil Rights complaint procedure. The procedure should state the organizations policy on how they proceed when obtaining a civil rights complaint. An annually dated Civil Rights complaint log, even when no complaints are received/documented. Centers should always maintain all copies of annually dated Civil Rights complaint logs in their binder. Best practice is to keep three years plus the current in your Civil Rights log for review Copies of the Civil Rights complaint form in Spanish and English, should also be accessible in the Civil Rights Binder. Information in Civil Rights binder must be annually updated and maintained for 3 years plus the current year. A sample complaint form can be found on the Idaho State Department of Education website link found at the end of this presentation. The procedures, logs, etc. are all available on the Idaho State Dept. of Education Child Nutrition Programs website. "This Institution is an equal opportunity provider."

Sample Complaint Log "This Institution is an equal opportunity provider."

Food Program Enrollments or Income Eligibly Forms Every Family Qualifies IEF determines which category Free, highest reimbursement for the center (lower income families) or Program qualified. Reduced, middle rate (middle income) Paid, lowest rate (over income) Centers must maintain a 25% combined free or reduced. Enrollments are current for one year and are updated annually. IEF Free Paid Reduced "This Institution is an equal opportunity provider."

Enrollments are 2 sided Blank (parents complete) Pre filled from MM Blank enrollments forms to be used by new families enrolling into your program. Parent letter on the back of the enrollment form must be the current fiscal year. Prepopulated forms that are generated in the MM program , may be used for re enrollment. At this time parents correct and update information that has changed and sign and date the form. "This Institution is an equal opportunity provider."

CACFP Meal Patterns requirements Under the updated child and adult meal patterns, meals served will include a greater variety of vegetables and fruit, more whole grains, and less added sugar and saturated fat. "This Institution is an equal opportunity provider."

Breakfast for ages 1-12 years Breakfast Meal Patterns   Ages 1-2 Ages 3-5 Ages 6-12 Milk ½ cup ¾ cup 1 cup Vegetables, fruit, or both ¼ cup Grains ½ oz eq* *Meat and meat alternates may be used to substitute the entire grains component a maximum of three times per week. Oz eq = ounce equivalents Milk is liquid 1% for all children 2 years of age and older. Whole milk for children 12-24 months. When serving a m/ma in place of the grain, a full portion must be served the requirement may not be split between the 2 components. However if the full portion of grain is offered along with a less than a portion of the M/MA the grain component is the crediting component for this meal. "This Institution is an equal opportunity provider."

Lunch and Supper Lunch and Supper Meal Patterns Ages 1-2 Ages 3-5   Ages 1-2 Ages 3-5 Ages 6-12 Milk ½ cup ¾ cup 1 cup Meat and meat alternatives 1 oz 1 ½ oz 2 oz Vegetables ⅛ cup ¼ cup Fruits Grains ½ oz eq* ½ oz eq Oz eq = ounce equivalents "This Institution is an equal opportunity provider."

Snack Snack Meal Pattern Ages 1-2 Ages 3-5 Ages 6-12 Milk ½ cup 1 cup   Ages 1-2 Ages 3-5 Ages 6-12 Milk ½ cup 1 cup Meat and meat alternatives ½ oz 1 oz Vegetable ¾ cup Fruit Grains ½ oz eq 1oz eq Select 2 of the 5 components for snack. Oz eq = ounce equivalents Note: All serving sizes are minimum quantities of the food components that are required to be served. "This Institution is an equal opportunity provider."

Meal Service Styles in the CACFP Cafeteria Meal Service Restaurant(Preset/ Preplated) Meal Service Family Style Meal Service Combination of Family Style and Restaurant Cafeteria meal service In cafeteria style, participants select food from a cafeteria line, food is not available at the dining table. Cafeteria meal service operates as follows: Participants must select the minimum required amounts of all required components their first time through the cafeteria line. In some facilities there is only one option for each meal or snack component so participants do not have the option to select from a variety of foods for each component required. In either case the cafeteria staff may serve the food to the participants or the participants may serve themselves. If the participants are serving themselves they must take the minimum portion, so some facilities that choose this option pre‐portion the food components. This ensures the participants receive the minimum portion and allows the participants to go through the line a little quicker. In restaurant style meal service (or preset meal service), all food components are portioned and served on the plate and in the cup for each participant. Minimum portion sizes of each required component must be served together to each participant at the beginning of the meal. For example, it is not acceptable to serve participants the Meat/Meat Alternate and Vegetable/ Fruit components and wait for five minutes before setting the Grains/Breads and the Milk components on the table. Family style meal service is the recommended meal service style by USDA and our state. It allows participants to eat together and to make food choices based on individual appetites and food preferences. It promotes mealtime as a learning experience to help participants develop positive attitudes toward nutritious foods, share in group eating situations, and develop good eating habits. Family style meal service can be conducted in a variety of ways. For example, participants may help in preparing for the meal by clearing the table and setting places, sharing conversation during the meal and cleaning up after the meal. Family style meal service allows flexibility in the size of initial servings because more food must be readily available at each table. In general Family style meal service operates as follows:  All required meal components are placed on the table at the same time.  Adequate amounts of each food item must be placed on the table to provide at least minimum portions for each participant and supervising adult to be served.  Participants may serve themselves from serving dishes that are on the table.  Adults supervising the meal help those participants who are not able to serve themselves.  Participants are allowed to make choices selecting foods and in the size of the 6 serving.  A supervising adult must be seated at each table to actively encourage participants to take the full required portion of each food component. The supervising adult must offer the food item again later in the meal if participants initially refuse the food or take a very small portion. Some Institutions find a combination of restaurant style and family style best meets the participants’ needs. Combination meal service operates as follows: The full minimum required portion of one or more components are served restaurant style to each participant. The remaining components are served on the table in communal serving dishes or pitchers adhering to all of the Family Style Meal Service requirements. All components must be offered to participants at the same time and in this meal service style, all the rules governing each service style apply to the foods served using that method. For example, if the staff pours milk into glasses, at least the minimum required amount must be poured for each child and offered when the rest of the meal components are served. 7 "This Institution is an equal opportunity provider."

Food Substitutions Allergy (disability) or Intolerance "This Institution is an equal opportunity provider."

Medical Dietary Substitutions Disability Intolerance Centers are required to make substitutions for children with food allergies deemed as disabilities A disability can only be determined and signed by a licensed medical authority (Medical Doctor or Doctor of Osteopathy) Signed form must also indicate appropriate substitutions Centers have the option to make substitutions for children with food intolerances not deemed as a disability by a recognized medical provider Intolerance recommendations can be determined and signed by Medical Doctor, Doctor of Osteopathy, Nurse Practitioner, Physician Assistant, Registered Nurse or Registered Dietitian Signed form must also indicate appropriate substitutions Often there is confusion around the term disability and how it is related to food allergies and substitutions' in Child Nutrition programs The difference between what is considered a food allergy or intolerance and a disability has very specific definition when it comes to USDA sponsored Child Nutrition programs . Civil Rights requirements provide guidance on discrimination issues as they relate to disabilities. Medically noted disabilities differ from medically documented food intolerances. This slide notes the differences a sponsor must recognize when distinguishing between a food allergy and a disability. Idaho’s recognized medical authorities include; Medical Doctors and Doctors of Osteopathy. These medical authorities are the ones who can determine a disability. Sponsors are only REQUIRED to make substitutions for medically documented disabilities. Sponsors have the OPTION to substitute for allergies or intolerances. IMPORTANT NOTE: Sponsors MUST KEEP ALL MEDICAL DOCUMENTAION when noting disabilities and making menu substitutions. An intolerance can be documented by a Medical Doctor, Doctor of Osteopathy, Nurse Practitioner, Physician Assistant, Registered Nurse or Registered Dietitian. "This Institution is an equal opportunity provider."

Milk Substitution Form & Medical Form "This Institution is an equal opportunity provider."

Infants Two age groups 0-5 months 6-12 months Infant formula statement. Spoon-fed babies are at a higher risk for childhood obesity, and are more likely to be fussy eater: Medical Daily "This Institution is an equal opportunity provider."

Infant meal pattern Breakfast, Lunch and Dinner 0-5 months 6-12 months 6-8 fluid ounces breastmilk or formula; and 0-4 tablespoons infant cereal, meat, fish, poultry, whole egg, cooked dry beans, or cooked dry peas; or 0-2 ounces of cheese; or 0-4 ounces (volume) of cottage cheese; or 0-4 ounces or ½ cup of yogurt; or a combination of the above; and 0-2 tablespoons vegetable or fruit or a combination of both 4-6 fluid ounces breastmilk or formula "This Institution is an equal opportunity provider."

4-6 fluid ounces breastmilk or formula 6-12 months Snacks 0-5 months 4-6 fluid ounces breastmilk or formula 6-12 months 2-4 fluid ounces breastmilk or formula; may serve 0-½ slice bread; or 0-2 crackers; or 0-4 tablespoons infant cereal2, or ready- to-eat breakfast cereal; and 0-2 tablespoons vegetable or fruit, or a combination of both "This Institution is an equal opportunity provider."

Record Keeping Paperwork= Federal Dollars Maintain paperwork for 3 years and the current year. Civil Right Log Enrollments Sign in/out sheets (electronic, Procare or hard copies) Meal counts sheets (Point of Service, POS) Menus & production reports (MM) Infant menus "This Institution is an equal opportunity provider."

Training Documentation The Centers must maintain training records for all employees (new or current) working in the Child and Adult Care Food Program. "This Institution is an equal opportunity provider."

Sign in/out sheets Attendance times are required, teachers may record children times in or out and initial. Best practice is for parent signature at least once a day. Electronic or hard copy. Must have Childcare name and date. First and last name of child. Attendance times entered into MM daily. "This Institution is an equal opportunity provider."

Meal Counts sheets Meal Count sheets Point of Service counts are recorded at the time of the meal service. Electronic App CX2go Hard copy Counts entered into MM daily. "This Institution is an equal opportunity provider."

Menus & Production Reports Available in the Kitchen Includes components to be served to meet the meal pattern Estimated counts of planned children to be serve. Documents what and how much to prepare. Child and Infant menus. "This Institution is an equal opportunity provider."

Infants Self feeding allows the infant to stop when baby's ready. "This Institution is an equal opportunity provider."

Civil Rights Long Statement USDA Nondiscrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. "This Institution is an equal opportunity provider."

Thank you for all you do to make Idaho kids healthy! On behalf of kids, parents and our staff here at State of Idaho Child Nutrition programs…..THANK YOU for viewing the annual Civil Rights training and doing your part to provide healthy meals to Idaho's youth. "This Institution is an equal opportunity provider."