Introduction to the Faculty Evaluation System REVISED 7/7/2016 by William Faber

Learning Objectives for this Session After completing this session you should be able to… Articulate the philosophy behind the faculty evaluation system Describe the components of the system Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) Describe the basic requirements for tenure, promotion and merit Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion

Philosophy Recruit and retain highly qualified faculty Reward exemplary faculty Improve student learning Promote excellence in teaching and learning Encourage collegiality Improve institutional quality

Satisfactory Standards of Employment (SSE) Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. Must be met every year Are used for those full-time tenured faculty not seeking rank or merit increases Must be indicated on Faculty Performance Evaluation plan (FPE) form

Yearly Distribution Requirements (YDR) Pre-tenure and temporary faculty members Tenured Faculty Must be met in order to maintain ongoing employment Must be indicated on Faculty Performance Evaluation plan (FPE) form Must be met to achieve merit and progress in rank Must be indicated on Faculty Performance Evaluation plan (FPE) form

Tenure & Promotion: Years 1 - 9 Requires a portfolio documenting the requirements for Associate Professor have been met Requires a portfolio documenting the requirements for tenure have been met YDR YDR YDR YDR YDR YDR YDR YDR Apply for tenure Apply for associate Year 1 2 3 4 5 6 7 8 9 Tenure Associate $ $ $ $

Tenure & Promotion: Years 10 - Beyond Must complete YDRs to progress towards merit No portfolio required Requires a portfolio documenting the requirements for Full Professor have been met YDR YDR YDR YDR YDR YDR YDR YDR YDR YDR Apply for Full Year 10 11 12 13 14 15 16 17 18 19 20 Full Prof. $ $ $ Years 21 – 33, merit point years = # 25 & #30

Components of Faculty Evaluation System Teaching Student Service Professional Development College Service (including Community Service)

Teaching Yearly Distribution Requirements Satisfactory Standards of Employment All observations completed Pre-tenure: One semester observation completed by your Associate Dean and one semester observation by your Department Head or Peer Post-tenure: Observation every other year – completed by your Associate Dean, Department Head, or Peer Last year – no observation needed All student evaluations completed One project to assess student learning All observations completed Post-tenure: Observation every other year – completed by your Associate Dean, Department Head, or Peer Last year – no observation needed All student evaluations completed One project to assess student learning

Professional Development Yearly Distribution Requirements Satisfactory Standards of Employment 9 clock hours per academic year Can be done in the summer Plans are not required, but reflection and documentation must be provided upon completion 9 clock hours per academic year Can be done in the summer Plans are not required, but reflection and documentation must be provided upon completion

Student Service Yearly Distribution Requirements Satisfactory Standards of Employment Participation in departmental advising plan Plans are not required, but documentation of completion is required Participation in departmental advising plan Plans are not required, but documentation of completion is required

College Service Yearly Distribution Requirements Satisfactory Standards of Employment 30 clock hours of service / year Can be done in the summer Must include: 1 departmental level activity and 1 interdepartmental activity 15 clock hours of service / year Can be done in the summer

Substantive Project Yearly Distribution Requirements Satisfactory Standards of Employment Minimum of one each year "Substantive" is defined as: taking a minimum of 15 hours per year to complete having a clear outcome or product that results from the project meeting a clear need of the Department or College Not required

Additional Responsibilities These are the same for both SSE and YDR

Decision-Making Process Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios Faculty member submits FPE Plan Plan is reviewed by DH/PD. Once approved… …it goes to the appropriate Associate Dean for Hiring and Evaluation for approval Faculty member submits portfolio Portfolio is reviewed by committee (including DH/PD) Portfolio is reviewed by the appropriate Dean Portfolio is reviewed by the Provost who makes the final decision

Online Documentation This is a screenshot from the PeopleSoft form…

Faculty Evaluation System Calendar Please find the current GRCC Faculty Evaluation System Calendar at the GRCC Faculty Evaluation Website

Requirements for Tenure, Rank, and Merit

Requirements for Tenure In order to be eligible to achieve tenure, the candidate must submit a portfolio showing that he or she has: Met the Yearly Distribution Requirements Completed required teaching observations and student evaluation reflection Completed four substantive projects Two of the substantive projects are pre-determined for non-tenured faculty: New Faculty Institute (must be completed during the first year of employment) On-line Hybrid Certification Course Any additional trainings specified by the College

Requirements for Associate Professor In order to be eligible to achieve the rank of Associate Professor, the candidate must submit a portfolio showing that he or she has: Met the Yearly Distribution Requirements Completed required teaching observations Completed a substantive project for each year the Yearly Distribution Requirements were met Completed any additional trainings required by the College

Requirements for Professor In order to be eligible to achieve the rank of Professor, the candidate must submit a portfolio showing that he or she has: Met the Yearly Distribution Requirements Completed required teaching observations Completed a substantive project for each year the Yearly Distribution Requirements were met Completed any additional trainings required by the College

Requirements for Merit Increases To be eligible for merit increases after attainment of the rank of Professor, the candidate must have: Met the Yearly Distribution Requirements Minimum of one substantive projects each academic year the Yearly Distribution Requirements are completed Any additional trainings specified by the College No portfolio is required

Requirements for Mid-Point Merit Increases To be eligible for merit increases after attainment of the rank of Professor, the candidate must have: Met the Yearly Distribution Requirements Minimum of one substantive projects each academic year the Yearly Distribution Requirements are completed Any additional trainings specified by the College No portfolio is required

Requirements for Temporary Full-Time Faculty Completion of the Yearly Distribution Requirements each year

Tracking Your Professional Development Participation

Viewing Your Training Summary… In order to access your training summary, follow these steps… Visit www.grcc.edu/cwis Click “Login to CS9PROD” Log-in using your username and password In PeopleSoft, click “Self-Service” Select “Learning and Development” Select “Training Summary” The training summary is an official record of an employee’s participation in both GRCC sponsored professional development and PD associated with approved leaves of absence.

For more information… …please visit the Faculty Evaluation System Training Resources website at www.grcc.edu/facultyevaluation. There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.

Learning Objectives for this Session After completing this session you should be able to… Articulate the philosophy behind the faculty evaluation system Describe the components of the system Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) Describe the basic requirements for tenure, promotion and merit Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion

Questions?