Vice-Rector’s Office for International Relations and Development Cooperation Agreements and Calls

Summary Management of International Agreements - Formal co-operation instruments - University-wide international agreements - Secretary General’s Office: agreements records Elaboration and Management of Calls Mobility Management - UGR mobility programmes - International mobility: general procedure - Erasmus Agreements

Magagement of International Agreements ► Institutional strategic alliances (at different levels: University-wide, School, Department, research group, etc.) ► Bilateral or multilateral ► Clear purposes and specific outcomes >< simple expression of interest

Formal co-operation instruments about: ►General agreement (MoU) ►Mobility (student, faculty and staff) ►Student placements ► Joint actions (seminars, conferences, other events) ► Joint reseach iniciatives ► Joint or double degrees ►Financial cooperation (external financing for projects, actions or knowledge transfer) ► Network cooperation

Who signs international agreements at UGR? UGR Statutes >> RECTOR, on his own initiative or after a proposal of a School, Department, foreign institutions, etc. The Rector can DELEGATE to other Vice-Rectors, School representatives, etc.

University-wide International Agreements INITIATIVE AND NEGOCIATION: MEMBERS OF UGR OR FOREIGN INSTITUTIONS WHO SIGNS? RECTOR (if not delegated) POSITION/ SERVICE IN CHARGE: THE SECRETARY GENERAL FORMAT and TEMPLATES: GENERAL AGREEMENT AGREEMENT FOR SPECIFIC PURPOSES (EXCHANGE, JOINT ACTIVITIES, ETC.) PROCEDURE:GENERAL PROCEDURE

University-wide Agreements NORMAL PROCEDURE: PROPOSAL: submitted to the Secretary General’s Office (by any member of faculty, School, Department, etc.) or from the other institution ↓ REPORTS: verified through reports from services involved (required by the SG’s office to those units involved) APPROVAL (Secretary General) Rector’s signature Original copy: scanned, filed and uploaded by the SG’s office to the web

Secretary General’s Office: Agreement Records

UGR Mobility Programmes ► STUDENT EXCHANGE UNDER BILATERAL AGREEMENTS Outside the EU = Out of Erasmus mobility scheme: Latin America Eastern European Countries Arab countries Northern America Australia and New Zealand Asia Student exchange: non-degree Language assistanships Short-term training stays Language students who complement their studies with UGR regular classes

International Mobility: General Procedure PROPOSAL submitted to the Secretary General’s Office (as a rule, by IRO, as well as by the Schools or staff interested in the promotion of mobility) ↓ REPORT FROM THE VICE-RECTOR OFINTERNATIONAL RELATIONS (as services involved in mobility management) APPROVAL (Secretary General) Rector’s signature Original copy: scanned, filed and uploaded by the SG’s office - contact data, -cooperation prospects, -history and nature of the relationship of the promoter and foreign institution ↓ Student exchange balance for geografical area+ Evaluation by the team and advisory council (strategic importance)

Erasmus Agreements SPECIAL PROCEDURE INITIATIVE AND NEGOCIATION: INTERNAL SCHOOL DECISION WHO SIGNS? SCHOOL’s AUTHORIZED REPRESENTATIVE (VICE-DEAN FOR INTERNATIONAL RELATIONS) SCHOOL LEVEL: FOR A SUBJECT AREA OR DEGREE (ASCRIBED TO THE SCHOOL)

Erasmus Agreements Requirements DURATION OF CONTRACT IN ACADEMIC YEARS NAME AND CODE NAME OF THE CONTACT PERSON of both institutions INCOMING AND OUTGOING STUDENT MOBILITY (subject area and code, number of students, months) Teaching/staff mobility (TS by subject areas, staff by department/faculty if possible) Optional: language requirements for incoming students/staff

Mobility Management The School (or IRO for university-wide agreements) ensures that all data is correct ▼ The School submits the information about all agreements for the next academic year to IROC Agreement data is introduced in the mobility IT application Call for exchange

Elaboration and Management of Calls Elaboration and management of calls aimed at undergraduate and postgraduate students, teaching and research staff and administrative and support staff

Elaboration and Management of Calls - Description of mobility: period, duration, studies - Programme’s characteristics: regulations and obligations - Selection criteria and requirements objective, transparent and public - Procedure on-line or paper-based

Thanks for your attention! Vice-Rector’s Office for International Relations and Development Cooperation http://internacional.ugr.es http://cicode.ugr.es