OMSC AGM Sun, Oct 16, 2016 at H2O

Agenda Welcome & Introductions Adoption of Agenda Approval of 2015 AGM minutes Reports Election of Directors Short Break Awards

Welcome & Introductions 2015/2016 Directors Acting President: Sharon Spring Vice President: Carmelle Guidi-Swan Secretary: Laura Fleming Treasurer: Brenda Balderson Acting Registrar: Greg Harris Meet Manager: Norma Lachance Communications Director: Gord Sparrey At-Large: Jennifer Leach-Trask At-Large: Carol Taylor

Welcome & Introductions Coaches Rohan Jacobs Thomas Robinson Christina Russo Jon Smirl Pascal Sutherland Sally Wallick

Reports President Treasurer Meet Manager Communications Director Coaching

President’s Report Overview: Assumed Acting President role in the fall Coming out of Nov 1, 2015 SGM, key priority for the year became review of the OMSC/H2O financial model Successful negotiations with the H2O preserving the spirit and cost structure of the original contract. In addition - many other accomplishments this year!

President’s Report Accomplishments: Careful management of our finances Earned the right to host the 2017 Provincials Largest Fright Fest ever! Large contingent to Vernon and Provincials. New coaching policy finalized this year as well as coaching agreements.

President’s Report Accomplishments continued... OMSC did not run lake programs but our members were very involved in the ATLS, RSIS and Apple Tri OMSC members participated in many community charity events this year. 2016 saw an increase in engagement with our members

President’s Report - OMSC/H2O Contract OMSC/H2O negotiations: Thorough review of our financial and resource utilization models was completed The YMCA/H2O agreed to pay for all program costs for the coming year OMSC has revised resource utilization models that we will adjust as our membership numbers vary.

President’s Report - OMSC/H2O Contract This is the Resource Utilization table for 110-120 members:

President’s Report Priorities for 2016/17: 1. Grow membership numbers and enhance members’ engagement a. Proactive management of our lanes/coaches as membership numbers change b. Work closely with the Coaching Team to meet both our members and coaches’ needs. c. Refresh the website and look at technology solutions for some of our needs

President’s Report Priorities for 2016/17 continued... 4. Run a successful Provincials 5. Research Open Water event options for the future 6. Review and update Club policies and Bylaws as required

Treasurer’s Report

Meet Manager’s Report Fright Fest Training Apple Tri Provincials 2017 Quantum Timing System

Communications Director Report Newsletter interaction with members: Sent 78 email messages last season Can track open rate (avg. 65%) Primary communication channel for pool closures, social activities, events, etc. Members have access to past newsletters We have 192 active subscribers Facebook interaction with members: Thank you to Jeanette Hoft for creating the OMSC chat page (on Facebook) Currently we have 41 members, however, there is room for growth Good place to find out about volunteer opportunities, fun events, and to see photos Closed group to ensure it stays relevant to OMSC members

Communication Director’s Report Website: www.okmasters.com is a source for more detailed club information Practice schedule Special events calendar Registration information Contact information We do not handle secure financial transactions on our website and rely on Clubassistant.com for Fright Fest Website now hosted by a third party server

Communication Director’s Report 2016/2017 Plan: Continue to use MailChimp for weekly club communications and announcements Don’t unsubscribe unless you really mean to as email is our main form of communication with members (i.e. pool closures, coaching messages, special events) Ensure timely communication for the upcoming provincials as well as work to include OMSC’s provincial standing Continue to respond to inquiries big and small which are received through communications@okmasters.com

Coaches’ Report Coach liaison report Coaches’ report

Election of Directors President Treasurer Registrar Director at Large

Break

Awards 1. Most Improved Female / Most Improved Male 3. Volunteer of the Year 4. Community Volunteer of the Year 5. Most Inspirational Swimmer 6. Swimmer of the Year 7. Elena Dimitrov Award for Courage and Determination 8. Thank you Awards 9. Hammer Award

Thank You.