Microsoft Office for Students UTFAB Presentation 21 February, 2017 UTFAB Proposal 21 March, 2017

Microsoft Office for Students Since July, 2014 CSU students can download up to 5 copies MS Office Professional No direct charge to students Less expensive and more convenient than previous student purchase options Thanks to a one-time funding decision made by ASCSU President and UTFAB Chair in July, 2014 $15K ASCSU, $35K UTFAB UTFAB Proposal 21 March, 2017

Other Student Options for MS Office MS Office (Home & Student 2016) - $115 Valid to install on only 1 device (computer) Word, Excel, PPT and OneNote (PC only) X 5,000 copies => $750,000! MS Office 365 University - $79.99 4-year subscription– up to 2 devices Must be enrolled, and may renew only once Word, Excel, PPT, OneNote, Publisher & Access UTFAB Proposal 21 March, 2017

Office 365 When all faculty/staff “information workers” are licensed for MS Office (via Office 365)… ALL Faculty, Staff & Students may download up to 5 copies of MS Office Professional Students have an average of 3.7 WiFi enabled devices, including laptop, tablet and smart phone Many students have desktop computers as well UTFAB Proposal 21 March, 2017

Summer ‘14 Funding Challenge: Campus ready to contribute $350k/yr. Budget neutral at the campus level Additional funding needed from students $1/student-semester = $2/student-year Assuming 27K students, $54k/year Agreed to 1-time split: $15K ASCSU, $39K UTFAB ASCSU and UTFAB leadership viewed this as clear benefit to students Forced to make a rare funding request outside of academic year UTFAB Proposal 21 March, 2017

UTFAB Proposal 21 March, 2017

Student Benefit Every student can benefit from this Latest version of Office on multiple devices https://portal.office.com/OLS/MySoftware.aspx   Fits within existing fee structure Student eligibility persists at least 1 year after date of graduation/withdraw UTFAB Proposal 21 March, 2017

Acad. Year ‘17 Student Downloads 5385 students to date, 8474 activations At $80/each this would cost $430,800!! Up 57% from same period last year Since 2014: 13,158 students have downloaded at least one copy of MS Office Professional UTFAB Proposal 21 March, 2017

Student Platforms for Office (FY17) UTFAB Proposal 21 March, 2017

Increasing Awareness RAMtech posters and info campaign Ramweb Facebook Includes Preview CSU and other opportunities Reach many students this way Ramweb Facebook Collegian articles Other ideas? UTFAB Proposal 21 March, 2017

FY 18 Funding Request Continue student support at the current rate Current Student Headcount: 28,297 At $2/Student FTE/Academic Year => $55,112 UTFAB Proposal 21 March, 2017

UTFAB Funding Criteria 1. Benefit as many students as possible All CSU students can benefit 2. Ability to effectively utilize the fee Your decision 3. Not funded by CFT Correct 4. Adherence to budget and accountability 5. Potential for direct student use 6. Effort, thought & clarity in the plan 7. Quantitative usage data 8. Financial co-sponsorship 86.4% Central, 13.6% UTFAB 9. Central/distributed balance 10. Not part of other UTFAB projects UTFAB Proposal 21 March, 2017

Discussion and Questions Are most welcome UTFAB Proposal 21 March, 2017