Excel: Counting & Conditional Functions

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Presentation transcript:

Excel: Counting & Conditional Functions Lecture Excel: Counting & Conditional Functions

Counting Cells Count: Number of non-blank, non-text cells CountA: Non-blank cells CountBlank: Counts blank cells CountIF: Based on criteria

Count Examples

Conditional Function - IF Used to make a decision in a spreadsheet, to display one value or another If “this is true”, then “do this”, else “do that” Like BASIC programming: IF, THEN, ELSE Syntax: =IF(test, true, false)

IF in Action =IF(B2<B1,0,500) =IF(B2<B1,"You're fired.","Great job.")

More IF… =IF(C2>B2,$B$8,$B$7) =IF(C2>B2,10%,5%) Always try and use cell addresses on formulas, rather than raw values =IF(C2>B2,10%,5%)

Syntax Syntax: A test is a comparison between cells, text, or numbers =IF(test, true, false) A test is a comparison between cells, text, or numbers True and False values can be a cell, text, a number or even a formula!

And, Or OR AND =IF(OR(test,test), true, false) =IF(AND(test,test), true, false)

AND/OR in Action =IF(AND(C2>B2,D2="FT"),$B$8,$B$7) =IF(OR(C2>B2,D2="FT"),$B$8,$B$7)

Sum and SumIF Sum: Adds up values. SumIf: Adds values only if they meet criteria

SumIF Example =SUMIF(B2:B19,"Bakery",C2:C19)

Nested IF Statement Nested if statements are nothing but using an if statement inside another if statement when you have multiple logical tests. “If it’s raining, take an umbrella, but if it’s foggy, wear a coat, but if it’s windy wear a hat, or else stay home” Be sure to have as many closing ))) parentheses as you have IF statements =IF(B2=$A$13,$B$13,IF(B2=$A$14,$B$14,IF(B2=$A$15,$B$15,”Not Working)))