What to Do Before First Day of School? EC Division June 14, 2016

Questions During Presentation https://padlet.com/wall/bb5wbi420t6j 2

Hire a Licensed Special Education Teacher While charter schools have some discretion regarding the employment of non-certified regular education teachers, this does not apply to special education teachers. These teachers must be licensed by North Carolina in the area of Special Education. 3

Obtain Special Education Records for Enrolled students NC 1503-4.4(e)(1) If a child with a disability (who has a current IEP that was in effect in a previous LEA in the State) transfers to a new LEA in the State, and enrolls in a new school, the new LEA, in consultation with the parents, must provide FAPE to the child (including services comparable to those described in the child’s IEP from previous LEA), until the new LEA either --- Adopts the child’s IEP from the previous LESA; or Develops, adopts, and implements a new IEP that meets the applicable requirements in NC 1503-4.1 through NC 1503-5.1. Establish a method to review folders for compliance. Ensure that you have all the reports and information needed-you have the responsibility to bring the folder into compliance, once the student enrolls in your LEA. 4

Confidentiality of Records 1505-2.14 Safeguards Each LEA must protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages. Each LEA must maintain, for public inspection, a current listing of the names and positions of those employees within the agency who may have access to personally identifiable information. Ensure that files/folders have access sheets on which anyone accessing that folder (who is not listed on your authorized list) can sign in as they access. 5

Schedule Special Education Services Prioritize Special Education students Make sure student’s IEP matches the schedule Structure time for intervention, enrichment, remediation, and special services Provide common planning time for teachers during the school day Schedule based on student needs not based on administrative convenience If you schedule the special populations first (EC, ESL, AIG, etc) then the other students usually fill in the gaps. If you schedule all the regular students first then you will have difficulty fitting in the special populations. Be careful about providing services on certain days of the week. Example EC services for all students are only offered Monday through Thursday, so the EC teacher can complete paperwork on Fridays. Make sure services are based on what student’s need. EC services and accommodations MUST be provided on Day 1 of school. BE READY.

Contract for Additional Services (psychological, speech, OT, PT, etc) Budget Allot appropriate funds for Related Services & Evaluations Consider growth Licensure Internal Control Licensure: make sure that the professional has appropriate license for the service(s) they will be providing Internal Control: do you have documentation of the services rendered and how funds were spent (timesheets, service logs, contract) Do you have a method for periodic review to ensure that the service for which you paid are being delivered and match the IEP services? 7

Share IEP’s with Regular Education Teachers NC 1503.4.4d Accessibility of child’s IEP to teachers and others. Each public agency must ensure that – The child’s IEP is accessible to each regular education teacher, special education teacher, related service provider, and other service provider who is responsible for its implementation and Each teacher and provider described in paragraph (d)(1) of this section is informed of His or her specific responsibilities related to implementing child’s IEP The specific accommodations, modifications, and supports that must be provided for the child in accordance with the IEP Don’t forget to share with the enrichment or “specials” teachers (art, PE/health, music, spanish, technology, etc) Share goals, accommodations, and services provided Share= give them a copy of and make sure they understand their responsibility is EC teacher should keep documentation of when the information was shared and have each teacher sign off that they received the information Be careful with sharing information electronically. Make sure you maintain confidentiality. This process must be done prior to the first day a student with a disability enters their classroom. This process must be repeated whenever there are changes made to the IEP throughout the year. Science Social Studies Math English Health & PE 8

What to expect from EC Division in 2016-2017 school year? 9

Year One Program Compliance Review Regional EC Director’s Meeting Support from EC Division Charter Team All first year Charter LEAs receive a Program Compliance Review visit from the PMA section.All of the information is on our website-the record review protocol, the interview questions and answers, and other tools that will be helpful to you as you open for the year.

Resources Dropbox folder: https://www.dropbox.com/sh/8ogfdelxu1tjvq8/AADIaz7ks5nDE-l1MF6jdUBFa?dl=0

Regional Charter Support Kevin Allen Regional Consultant Northeast, Southeast, North Central, Sandhills kevin.allen@dpi.nc.gov 919-807-3995 Rob McOuat Regional Consultant Piedmont-Triad, Southwest, Northwest, Western robert.mcouat@dpi.nc.gov 336-416-1695 Teresa Peterson Monitoring Consultant teresa.Peterson@dpi.nc.gov 704-491-6458 Heidi Carico Consultant for Autism heidi.carico@dpi.nc.gov 828-508-1235 Karen Little Monitoring Consultant karen.little@dpi.nc.gov 919-807-3994 Ginger Cash Consultant for Intervention ginger.cash@dpi.nc.gov 919-807-4024 12