Palm Springs Unified School District Hello! I am Wendy Sherwood Manager – Data Systems Palm Springs Unified School District You can contact me at: wsherwood@psusd.us (760) 992-3200 option 1

CTE* and CALPADS * Career Technical Education

Gather and report accurate CTE data WHO should participate in the process? WHAT do you need to do? WHEN should this be done? WHERE do we get resources? WHY is this important?

Let’s START with the “WHY” ???

College and Career Readiness Measure ACCOUNTABILITY College and Career Readiness Measure California’s Emerging Accountability and Continuous Improvement System

OK, now “WHO” 👪👪 Make this a TEAM EFFORT!

👪 CTE Data TEAM Staff involved in Administering CTE – LEA and schools Configuring the Student Information System (SIS) Developing curriculum specific to their programs Creating the master schedule and student schedules Reporting to CALPADS Maintaining student level data 👪

“WHEN” do we need to do this?

Calendar Activities throughout the year Winter-Spring Monitor data in current school year and prep for year-end reporting CERTIFY EOY CALPADS – CTE CERTIFY EOY CALPADS – Course section completion Determine curriculum changes for next year – communicate the plan Begin scheduling process for next year

Calendar Activities throughout the year Summer – BETWEEN school years Update course file for fall reporting Identify pathway students Be sure students are correctly scheduled Fall Monitor accurate placement of students CERTIFY Fall CALPADS – course section enrollment Verify all pathway students are tagged

CTE Data is included in Fall and EOY CALPADS FALL 2 (CRSE) Course Section Enrollment File (SCSE) Student Course Section Enrollment File CALPADS End of Year (EOY) (CRSC) Course Section Completion File (SCSC) Student Course Section Completion File (SCTE) Student Career Technical Education File

“WHAT” do we do?

Also known as DO YOUR HOMEWORK And CREATE YOUR PLAN 1. Preparation Also known as DO YOUR HOMEWORK And CREATE YOUR PLAN

Work with your CTE Data Team to determine Industry Sectors and Pathways in your LEA and the State Codes Course sequence for each individual Pathway at each school State Course Code alignment with Pathway Funding source and California Partnership Academy identifier Linked Learning Academies 👪

Decide how and where you will track Course State Course Code Course Content Code Technical Course Participation Level Provider Code Funding Source Nontraditional Gender UC a-g status Articulation Post-Secondary Student Course Section(s) CTE Participant CTE Pathway CTE Concentrator CTE Completer Completion Date Competent 👪

SIS modules might include* Course Student Schedule Sections Student Programs CTE Program Module Academic History/ Course History 👪 *Work with your Student Information System vendor

Also known as FOLLOW YOUR PLAN 2. Action Also known as FOLLOW YOUR PLAN

Schedule pure cohorts of students Courses Update annually to reflect changes to CALPADS codes Master Schedule Determine if students are to be cohorted and ascertain the sections are correctly set up Students Be sure students are appropriately scheduled so they will be counted as CTE participants and concentrators 👪

Some suggestions for cohorts Master Schedule process - include site administrators and counselors Keep sections pure for accountability Unique Course and Section attributes Create separate course codes Consider ‘Alphabet Soup’ course codes Use team and house functionality in SIS scheduler 👪

👪 👪 👪 👪 👪 👪 👪 PAY ATTENTION!!! MONITOR and PREPARE your data Student CPA code recorded CTE Programs in the SIS for each concentrator student Student completer/competent tag 👪 👪 👪 👪 👪 👪 👪

“WHERE” can we get HELP?

READ THE CALPADS DOCUMENTS Yes, EVERYBODY!

Documents you will NEED* CALPADS CODE SETS Course Group State CTE Pathways CALPADS Valid Code Combinations CTE Pathway – CTE Industry Sector Course Group Master Combos CALPADS Data Guide CTE Course Data Elements (pp 111-112) CTE Section 3.2.1 (pp 183-190) Retired CTE Course Code Mapping http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp * At a MINIMUM

ADDITIONAL RESOURCES JOIN the CALPADS Listserv READ the CALPADS Update Flashes READ the Carl Perkins documents NETWORK with your peers

HINTS* MONITOR your data during the year TRACK adds and drops to the cohorts DETERMINE your completers RECONCILE your SIS with CALPADS *and DON’T WAIT UNTIL THE LAST MINUTE!!!

CREATE AND MAINTAIN GOOD DATA DESIGN YOUR PLAN FOLLOW YOUR PLAN MONITOR YOUR RESULTS 🔑🔑 COMMUNICATION IS THE

Thanks! Any questions? You can find me at: wsherwood@psusd.us (760) 992-3200 option 1