Using Outlook for Time Management Ally Short Desktop Instructor

Agenda Outlook 2010 Interface Processing Emails Automation Ribbon, Commands Groups, Backstage View The x4 D’s Theory Automation Quick Access Toolbar Quick Steps and Rules Customization Tips & Tricks! Custom Views Navigation Mail, Calendar, & Contacts Navigation Pane, Reading Pane & To- Do bar Printing File System Folders, Subfolders Categorizing & Flags

X4 D’s of Email Processing: Theory Do It After reading the email, take any action require and then either delete the message or file the message in a subfolder Delete It After reading the email, if you do not need to retain a copy of the email, delete it. Delegate it If the email requires action that another person will need to handle, delegate the action item. Forward this message or convert to a task! Delete or file away! Defer it If the email requires action that you will be responsible for, but the action cannot be completed within 2-5 mins, either Flag the email for follow up and then file away or convert to Task (or Calendar item).