P2P Module: Ariba P2P INVOICING Status and Reporting P2P Module: Ariba P2P INVOICING Note: This content is subject to change. Please click on the link below for latest version http://eportal.sccgov.org/sites/proc/training/Pages/Ariba-P2P.aspx Inv Module 7 – Status and Reporting

Checking Invoice/Payment Status After the invoice is reconciled, you can check for payment status. Paying means the invoice is submitted to SAP and awaiting payment. Paid means the invoice has been paid via SAP. Click the Payments tab to see the list of payments. Click the ID for more details. Inv Module 7 – Status and Reporting

Checking Invoice/Payment Status (Continued) Click Back to return to the invoice or Ariba home page. Click the Transaction number to view Remittance. SAP Invoice Number Inv Module 7 – Status and Reporting

Checking Invoice/Payment Status (Continued) Reference # is SAP Clearing document number. Remittance Details show all invoices paid in the remittance. Supplier also receives a copy of the remittance through Ariba Network. Inv Module 7 – Status and Reporting

Search to View Status In the command bar, click Search and select: Invoice: View the original invoice Invoice Reconciliation: View the exceptions and the reconciliation result Payment: View the payment details Note: The available search fields vary by document type. Inv Module 7 – Status and Reporting

Monitor Invoice Status Invoice need to be in Paying status in order to be pushed to SAP for payment. The status in Red needs action in Ariba. Status Invoice / IR Definition Approving Invoice The invoice is entered and awaiting SCC approval of invoice data. Reconciling Invoice or IR The IR document has been created and there are invoice exceptions. Reconciled All invoice exceptions have been addressed, either by correcting data, accepting the exception or disputing the amount. Rejected IR The invoice has been rejected back to the supplier. The supplier will need to update and resubmit the invoice to receive payment. All invoice exceptions have been addressed, and the IR has been submitted for approval. Approved All approvers have approved the IR with its accepted exceptions. Paying The IR has been submitted to SAP for payment. Paying Failed The transfer of the data from Ariba to SAP failed. Need to identify the failure reason and fix the issue. Paid The invoice is paid through SAP. Inv Module 7 – Status and Reporting

Note: There is a 6-hour delay on data displayed in the reports. Access a Report Note: There is a 6-hour delay on data displayed in the reports. Click Manage and select Public Reports. Click the type of report you want and select Open. Inv Module 7 – Status and Reporting

Customize/Edit/Export Report Switch to Chart view. Add the report to the dashboard. Edit the report Export the report to Excel. Switch between Aggregate and Detail views. Inv Module 7 – Status and Reporting

Save Revised Report (Optional) Save modified report User could rename the edited report and save it to Personal Workspace Inv Module 7 – Status and Reporting

System Demonstration In this demonstration, you will see how to View payment status Run and edit a public report URL– https://sccgov-t.supplier.ariba.com/ad/register/SSOActions?type=full Inv Module 7 – Status and Reporting