FY 2018 Budget Presentation

CHANGING DEMOGRAPHICS ELL Disadvantaged Special Education Changing Demographics = Increased Cost

STUDENTS LEAVING DISTRICT Out of District Placement School Choice Out Gardner Students not in Gardner Schools = Higher Expenses

ACCOMPLISHMENTS Restructured Schools Increased Common Planning Time Eighth grade embedded in the high school now taking all initial elective courses and programs, including pre-AP courses and sports Early Literacy Initiative—Wonders Reading Program Expanded Dual Enrollment Program with MWCC

Accomplishments Teachers PD on creating Rigorous Student Tasks. Rubric assessing classroom rigor is the basis of our learning walks and observations for evaluations. The Urban Leaders Network recently conducted a survey of our students in grades 6-12. 89.9% of the surveyed students agreed with the statement: “My teachers have high academic expectations for me— they expect me to achieve.”

Accomplishments: MCAS Gardner High School MCAS Proficiency Rates: MOVING UP During Last Three Years   MATH Non-High Needs MATH High Needs ELA Non-High Needs ELA High Needs School Year 2016 90% 69% 98% 79% School Year 2015 85% 45% 95% 82% School Year 2014 77% 54% 93%

Accomplishments: Largest AP Program AP Participation Test Takers Tests Taken One Test Two Tests Three Tests Four Tests Five or More Tests 9-12 Enroll. % of School Gardner 126 218 72 24 4 2 547 23% Oakmont 100 142 65 28 7 708 14% Quabbin 96 149 58 29 1 706 Narragansett 89 144 53 20 13 3 378 24% Monty Tech 145 187 108 32 5 1436 10%

Testing Supports for All High School Students Provided to all students free of charge: SAT’s during the school day Practice SAT’s (PSATs) for grades 8-11 Saturday AP Sessions to help improve student performance Pre-AP program for 8th graders

Accomplishments: AP Scholars Advanced Placement 2016 AP Scholar AP Scholar with Honor AP Scholar with Distinction National AP Scholar Number of Scholars (17) 9 3 5 2 Average Score (3.53) 2.83 3.44 4.08 4.41 Granted to students who receive scores of 3 or higher on three or more AP Exams. Granted to students who receive an average score of at least 3.25 on all AP Exams taken, and scores of 3 or higher on four or more of these exams. Granted to students who receive an average score of at least 3.5 on all AP Exams taken, and scores of 3 or higher on five or more of these exams. Granted to students in the United States who receive an average score of at least 4 on all AP Exams taken, and scores of 4 or higher on eight or more of these exams.

FY 18 Goals Keep our high flying students in District by: Bolstering our Advanced Placement Program Focusing on increasing rigor in every course Developing our sports programs Keep our struggling students in District by: Increasing our support services Improving tiered instruction to reach all students

Developing a Budget RESTORATIONS These are the “must haves” that were taken out the FY17 budget and NEED to be restored to the FY18 budget. ADDITIONS REQUIRED positions that were added to this year’s budget after the budget was approved. (REDUCTIONS) Savings from retirements. Level Services Budget What it would cost to have our current level of services for the FY18 budget after adding restorations and additions and subtracting the reductions? EXPECTED FUNDING Expected total funding from the state and city… FUNDING GAP What is the difference between level services budget and expected funding?

Budget Restorations & Adjustments Description $$ Plowing / Sanding cut frrom FY17 60,000 Other Repairs cut from FY17 110,000 Prepay Out of District Tuition - July & August (124,309) After School Program Payroll support (35,000) Assume Salaries paid by School Choice Revolving 100,000 Minimum wage increase 17,293 NEASC Evaluation Site visit 30,000 Curriculum Materials from Title I 9,744 Paper 36,000 Mentor Stipends from Title IIA 10,000 Translation Services TOTAL 223,728

SCHOOL CHOICE REVOLVING FUND FY13 FY14 FY15 FY16 FY17 FY18 Revenue 812,479 771,391 787,995 681,949 621,896 557,841 -10.3% Payroll 1,026,995 940,677 981,000 994,887 795,199 715,632 (100,000) Net (214,516) (169,286) (193,005) (312,938) (173,303) (157,791) Beginning Balance 1,368,021 1,153,505 984,219 791,214 478,276 304,973 Deficit Ending Balance 147,182

BUDGET ADDITIONS Dept Description FTE $$ 161,733 Total Nursing LPN(IEP required) 1.0 29,919 Teach RISE Teacher 72,118 Para SPED Para 21,332 0.6 10,219 0.4 6,813 Total 161,733

BUDGET REDUCTIONS Dept Description $$ Total (145,428) RE GHS Retirement savings 40,401 WSS Retirement savings 39,753 SE ESS Retirement savings 20,303 GMS Retirement savings 18,802 26,169 Total (145,428)

TOTAL NET RESTORATIONS/ ADDITIONS/(REDUCTIONS) TOTAL BUDGET RESTORATIONS $223,728 TOTAL BUDGET ADDITIONS $161,733 TOTAL BUDGET (REDUCTIONS) ($145,428) NET BUDGET IMPACT $240,033

Salaries FY18 Category FY 16 FY17 FY18 Diff. % Diff. Regular Education 8,146,318 8,366,575 8,377,764 11,189 0% Special Education 3,701,698 3,900,051 3,994,926 94,875 2% Support Services 1,773,120 1,703,492 1,721,470 17,978 1% School Administration 1,627,998 1,708,122 1,712,301 4,179 Central Administration 581,451 598,005 543,394 (54,611) -9% Information Sevices 202,868 198,765 200,212 1,447 Facilities 150,323 194,651 194,216 (435) Substitutes 188,976 205,900 205,899 (1) Total $ 16,372,753 $ 16,875,561 $ 16,950,182 74,621

Expenses FY18 Category FY16 FY17 FY18 Diff. % Diff. Regular Education Instruction 56,629 210,315 196,734 (13,581) -6% Special Education Instruction 100,791 119,070 174,778 55,708 47% Support Services 108,756 128,895 126,305 (2,590) -2% Program / Staff Development 27,491 46,498 48,387 1,889 4% Other Programs 1,134,009 676,505 995,686 319,181 School Administration 100,540 151,493 149,376 (2,117) -1% Central Administration 127,264 171,336 191,139 19,803 12% Information Sevices 146,150 236,857 265,549 28,692 Facilities 1,027,387 1,033,682 992,133 (41,549) -4% Transportation 1,250,969 1,342,015 1,385,044 43,029 3% Utilities 541,265 905,185 503,170 (402,015) -44% Other Operations & Control 287,398 215,541 526,126 310,585 144% Total $ 4,908,650 $ 5,237,392 $ 5,554,4273 317,0351 6%

Overview % DIFF. FY 16 FY 17 FY18 DIFF. SALARIES $16,372,753 $16,875,561 $16,950,182 $74,621 0% EXPENSES $4,868,641 $5,237,392 $5,554427 $317,035 6% RESTORATIONS/ ADDS/ Reductions $240,033 DISTRICT BUDGET $21,241,394 $22,112,952 $22,774,642 $631,690 2.9%

Revenue Projection FY17 FY18 DIFF. State Funding (Chapter 70) $19,225,095 $19,428,394 203,299 1.1% Required City Funding for NSS 8,469,172 8,778,334 309,162 4% City Funding Over Minimum Required 380,591 - 1.3% TOTAL REVENUE $28,074,858 $28,587,319 512,461 2%

Per Pupil Cost Analysis

Per Pupil Cost Analysis

Balancing the Budget FY17 FY18 DIFF. % DIFF. Total Funding $28,074,858 $28,587,319 512,461 2% Total School Budget $22,112,952 $22,744,642 631,690 2.9% Budgeted Costs that do not apply to NSS (1,433,820) (1,581,544) (147,724) 10% City Budgeted Indirect Costs 7,395,726 7,986,135 590,409 8% Total NSS Expense $29,149,233 1,074,375 3.8% Funding Gap for Level Services Budget (0) (561,914)

Funding Gap as of April 10, 2017: THE BOTTOM LINE Funding Gap as of April 10, 2017: $(561,914)

BUDGET ADJUSTMENT PROCESS Principals and Directors Submit level funded expense budgets Submit prioritized lists of needed additional staff Submit lists of proposed expense reductions Submit prioritized lists of potential staff reductions to own school / department. Assigned targets total $1.3 million Meet individually with Superintendent in February

BUDGET ADJUSTMENT PROCESS - 2 Principals, Directors, and Superintendent met as a team over month of March to integrate and prioritize all the individual lists. Discussion for over 16 hours. Resulted in a jointly developed alignment of budget funding for the district to support our goals

DESIRED STAFFING ADDITIONS (PRIORITIZED)

EXPENSE REDUCTIONS (BY LOCATION) Districtwide Programs (33,139) High School (26,130) Gardner Academy (2,000) Middle School (4,981) Elm St, School (8,515) Waterford St. School (10,760) TOTAL NET EXPENSE REDUCTION (85,525)

POSITION REDUCTIONS (PRIORITIZED)

POSITION REDUCTIONS = uncertain Funding Gap as of April 10, 2017: ($561,914) Additional funding would Reduce the Funding Gap Prioritized Reductions would be reinstated from the bottom up from the list on the previous slide

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