K-12 School Counseling Program Review 2012 Magnet Sustainability Presentation K-12 School Counseling Program Review Thank you for giving me the opportunity to share with you our sustainability planning process Presented to the School Board on February 17, 2015 by Marcy Doud, Director of Special Programs and Ron Monson, Henry Sibley High School Principal

K-12 School Counselor Program Review Goal D: Prepare students to be career and college ready. Core strategy D4: Complete a comprehensive review of the current K-12 counseling program to determine the role it currently serves and how it might be enhanced in the future to more fully prepare students for career and college readiness.

D4 Action Steps The actions of the committee, as outlined in the implementation plan, for the 2014-15 school year is to: Conduct a needs assessment of the current counseling program; Conduct a needs assessment of the type of career counseling students need; Identify the counseling department’s mission and purpose; Identify strategies for future programming.

American School Counselor Association

ASCA National Model Four Pillars of the ASCA Model Foundation- beliefs, mission, & vision Management- needs assessment, goals, & action plans Delivery- direct and indirect services to support curriculum, personal learning plans, and responsive services Accountability - monitoring of the program through data analysis and the continuous improvement process

MN Statute 120B.125 Planning for Student’s Successful Transition to Postsecondary and Employment: PERSONAL LEARNING PLANS Beginning in the 2013-14 school year, school districts must assist all students by no later than grade 9 to explore their educational, college and career interests, aptitudes and aspirations and develop a plan for a smooth and successful transition to postsecondary education or employment.

Foundation District 197 K-12 School Counseling Program’s Vision The K-12 school counseling program will create a trustworthy, safe, and unbiased environment where, through direct support and teaching, students develop skills for their social, emotional, and academic success to become college and career ready. District 197 K-12 School Counseling Program’s Mission By removing barriers and supporting access to impactful resources, the K-12 school counseling program provides a safe and supportive environment that instills in each student the ability to meet rigorous academic and personal goals, advocate for their passions and post secondary interests, and be productive members of our community.

Management Needs Assessment Time Sampling SWOT Analysis Staffing Ratios

Time Sampling

SWOT Strengths (S) Weaknesses (W) Opportunities (O) Threats (T) Elementary Counselors Administrative support Strong relationships with all students Familiarity with ASCA model Quality counselors High levels of collaboration with teachers/ families Knowledgeable on career opportunities, process, resources. Counselor to student ratio Achievement Gap Not all student needs are being met Sometimes emotional needs become the priority Counselors performing “non- counseling” tasks Connecting with more colleges & businesses Strong Parent Academy program Increased Enrollment Recent ACT legislation More PSEO or CIS Recent career and college Readiness legislation Funding Attracting qualified counselors (timing, ratios, etc) Diverse student needs Replacing counselors with non-counseling staff Lack of legislative supports for legislative mandates

Staffing Ratios District 197 Elementary 1:791 District 197 MS 1:742 District 197 HS 1:398 District 197 K-12 1:606 United States K-12 1:471 ASCA Model 1:250

Delivery - Supportive Services Elementary 0.5 FTE school counselor 20 hours/ week of 360 Communities worker* 1.5 FTE Mental Health Practitioner** Middle Schools 1.0 FTE school counselor 0.5 FTE Mental Health Practitioner- co-located High School 3.5 FTE school counselor 1.0 FTE Mental Health Practitioner- co-located *Moreland, GEMS and Heritage purchase more time **PK, GEMS, Moreland have co-located services

Delivery Elementary Middle School Direct individual and small group services (social/ emotional) Direct Responsive services Teach groups using the curriculum from the Kindness grant, but is it not consistent across buildings Middle School Direct individual and small group (social/ emotional and academic) Responsive services 504 coordinator More Indirect services than elementary Test prep and proctoring (Explore) No set counseling curriculum Supervisory duties as needed by administration

Delivery High School Direct individual and class-sized groups – college & career/ MCIS as well as academic planning Responsive services 504 coordinator Parent presentations for college planning Plan to increase meetings times for each grade Curriculum and delivery methods to be developed

Recommendations Elementary School We are recommending to keep the 0.5 FTE elementary counselors at each building and provide increased mental health support. Middle School We are recommending an increase 0.5 FTE at each building for the fall of 2016 to support the academic planning and PLPs in grades 7 and 8. High School We are recommending increased school counseling staffing of 1.0 FTE to implement the statute, have a focus on career and college planning for all students, and support students in the gifted and talented program.

Projected Cost 2015-16 Projected Costs 1.0 FTE at the HS = $90,485 0.5 FTE at Heritage 0.5 FTE at Friendly Hills Total 1.0 FTE = $90,485