Nestle Canada Inc. North York Office Re-Design PROJECT BRIEF January, 2016

Nestle Workspace Guidelines Improve business processes & Innovation (agility) Create space for the task vs the functional group Enable innovation & communication Inspire through a great Workplace (attract, retain, motivate) Keep staff’s satisfaction on a high level Be attractive for young talents and high potentials Enable key Nestlé Group organization initiatives Mix of various work spaces Flexible work arrangements Increase space efficiency and flexibility (cost) Minimize workspace costs/vacancy by providing the right mix of work and support spaces Easy to change/adapt to new needs

Workspace Re-Design Principles Spaces are attributed to activities and not individuals to create an environment where focus & collaboration coexist Principle 2: Designated space is attributed to special functions only (Executive Assistants/Legal/Facilities) or specific teams (Supply Chain). Directionally 1/3 of the workstations should be fixed vs. mobile. Principle 3: A significant minority of employees on any given day are not on site or in the building attending meetings therefore “non-allocated desks” concept should be considered. Directionally 2/3 of the workstations should be mobile vs. fixed.

Nestle Canada Head Office Location: Nestle Canada Inc. Head Office, 25 Sheppard Ave. W, North York, ON. Floor Sq. footage: 3 floors: 17,785 sq. ft. each, and 1 floor: 12,993 sq. ft. Occupancy: Total # of Employees: 450 Permanent/Head Office Based: 380 - 400 Flexible Work Arrangement: 50 - 70

Current State 9 floors with 2 ½ floors sublet in between Nestlé occupied space Assigned 8x7 or 8x14 Workstations Touchdowns (underutilized / scattered per floor) Executives Specific Meeting Rooms Team Specific Meeting Rooms Team Specific Storage Rooms Large Test Kitchen & Labs Large Walk in Freezers/Fridges Excessive Filing Cabinets Limited Common / Collaborative Space Significant Archive Filing Storage Large Company Cafeteria Dated Company Store

Current Floor Example

Future State Vision Open Space Workstations Telco Booths home base for teams, surrounded by support areas: unassigned or assigned seating, uniformed, neutral atmosphere, desk grouping, central recycling system Telco Booths scattered over the floor for concentrated work or long phone calls: closed off, for focused work, possible meeting rooms for one to ones Small & Medium Meeting rooms are for 3-8 persons: close to teams and scattered throughout the floors, white boards, TV screens, flip charts Large/Smart Meeting Rooms equipped with video conferencing: enclosed space, 8+ persons, smart boards and interactive tools, for project work and knowledge sharing, can be booked Silent Area for focused work and working on confidential documentation: high partitions, cozy furniture, no phone lines

Future State Vision Touch Downs Common Multipurpose space central to all areas, promoting interaction and collaborations: monitors, meeting booths Common Multipurpose space informal conversations, for meetings, lunches, open area, centralized trash system, floor sanitation, pantry with fridge/microwave, coffee machines, town hall style Print Centers in the open space area, with storage for stationary: printer, shredder, storage, mail slots Coat Closets & Personal Lockers Per neighbourhood to match the number of workstations, close to teams or common areas NCE (Nestle Continuous Excellence) Communication Centers Mixture of smart boards and white boards (magnetic/multi stacked) per neighbourhood to support operational reviews Reception on 22nd floor

Future State Vision 3 floors and partial 4th floor Optimize office space from 7 to 4 floors, with desk sharing at a ratio of TBC Unassigned or assigned workstations: range of sizes and spaces to meet open concept Consideration for creation of departmental neighbourhoods Adjustable workstations to suit individual ergonomic needs Specific Meeting Rooms eliminated / repurposed as required Storage Rooms minimized/not specific Reduced/Reconfigured Kitchen & Lab Paperless/Electronic Filing with some filing capacity (except Legal) Increase Common/Collaborative space differentiating use by types of furniture Eliminate Company Cafeteria Eliminate Company Store Specialty Rooms accommodation

Desired Specialty Rooms Locked IT Lab and locked storage Helpdesk / Drop In Space Studio Room (used for webcasts) Large versatile training rooms Telepresence Room Finance Vault (possibly reduced in size) Finance Filing Room (possibly reduced in size) Test Kitchen – 21st fl. Kitchen Lab – 21st fl. Sensory Testing booths – 21st fl. Adequate employee fridges & microwaves on all floors in common areas Updated & Expanded Shower Facilities Separate Wellness/Sick room Prayer Room AVA Room & Display AV Editing Room

RFP Key Dates and Instructions RFP Release: January 29, 2016 Questions prior to site tour to be submitted via Ariba by Feb 5th, 2016 Site Tour for Proponents: evening of Feb 10 or 11 (Nestle will contact the bidders to further site tour arrangements) Proposal Submissions: Feb 19, 2016 Supplier Presentations (shortlisted proponents): w/o Mar 7 or Mar 14 Contract Award: w/o Mar 28 Move-in Date: December 2016 Instructions: Detailed responses to questionnaire is required 3 design concepts to be submitted as per pricing sheet Maximum 30 PowerPoint pages for all 3 design concepts Nestle Contact: Hristina Broulekova, Procurement Manager, hristina.broulekova@ca.nestle.com, 416-218-3030 x4414