Effective Steering Committee’s Building Consensus: Effective Steering Committee’s APBP PDS Memphis

“A genuine leader is not a searcher for consensus, but rather a molder of consensus.” — Martin Luther King, Jr.

Training Resources

Institute of Cultural Affairs Training Resources Institute of Cultural Affairs The mission of ICA International is to advocate for and actualize the fundamental right of all peoples to define and shape their own futures, toward the goal of realizing sustainable, just solutions to human challenges.

Consensus Workshop Method Training Resources Consensus Workshop Method GENERATE CREATIVITY IN A SHORT AMOUNT OF TIME Vision, Goals, Objectives

Consensus Workshop Method Training Resources Consensus Workshop Method GENERATE CREATIVITY IN A SHORT AMOUNT OF TIME CREATE A SENSE OF OWNERSHIP + RESPONSIBILITY Vision, Goals, Objectives Opportunities + Constraints, Prioritization Criteria

Consensus Workshop Method Training Resources Consensus Workshop Method GENERATE CREATIVITY IN A SHORT AMOUNT OF TIME CREATE A SENSE OF OWNERSHIP + RESPONSIBILITY BUILD PRACTIAL TEAM CONSENSUS Vision, Goals, Objectives Opportunities + Constraints, Prioritization Criteria Project Recommendations + Action Steps for Implementation

Consensus Workshop Method Training Resources Consensus Workshop Method Group Size Min. 10-12 people Max. 35-40 people Time Allotted 30-90 minutes 30 mins for smaller group/simple topics 90 mins for larger groups/complex topics Materials Needed Scrap paper Half-sheet (5x7) sticky notes Markers (all same color) Wall space (be sure to test sticky notes) Flip chart, screen or board to display the workshop question

Consensus Workshop Method Context Brainstorm Cluster Name Resolve Training Resources Consensus Workshop Method

Consensus Workshop Method Training Resources Consensus Workshop Method An open-ended question (usually a “what” question) A question you yourself can answer Simple and clear enough to answer with minimal explanation from the facilitator Be displayed for all to see during entire workshop Result in many different and specific responses

Consensus Workshop Method Training Resources Consensus Workshop Method

Consensus Workshop Method Training Resources Consensus Workshop Method

Formal Process: Raleigh, NC Park Master Plan

Citizen Planning Committee Formal Process Citizen Planning Committee

Citizen Planning Committee Formal Process Citizen Planning Committee Council Approved Process: Stakeholder Interview Community Surveys Recommendations Site Research Demographicsquestion Criteria for Selection: Willingness to Commit Interest in Park Diverse Demographics Community Representation

Citizen Planning Committee Formal Process Citizen Planning Committee Final Products Program Statement that describes the overall vision for the park and serves as the foundation for a range of Plan Alternatives Draft Master Plan that includes a conceptual plan rendering, Program Statement, background information, and recommendations for environmental stewardship of the park Priorities for phased development of the project, with consideration for existing and anticipated funding Proposed Plan based on public feedback of the Draft Master Plan

Citizen Planning Committee Formal Process Citizen Planning Committee 1. Endorsement (Member fully supports it) 2. Endorsement with minor point of contention (Member likes it) 3. Agreement with minor reservation (Formal disagreement, but will not block or hold up the proposal/provision) 4. Stand aside with major reservations (Formal disagreement, but will not block or hold up the proposal/provision) 5. Block (Member will not support the proposed plan)

Endorse, Endorse w/Reservations, or Stand Aside Formal Process Citizen Planning Committee Discussion Proposal NO YES Test for Consensus Modify Proposal Concerns Raised Endorse, Endorse w/Reservations, or Stand Aside Consensus Achieved Block

Subcommittee Structure: Nashville, TN Case Study

Subcommittee Structure How Large is Too Large?

Subcommittee Structure Project Schedule

Subcommittee Schedule Subcommittee Structure Subcommittee Schedule

Subcommittee Structure Subcommittee Process Meet separately to collect information and identify issues (meet 2-3 times) As a guideline, subcommittees should generate 2-3 recommendations for: - Early wins (top priority) - Mid-term - Long-term

Recommendation Worksheet Subcommittee Structure Recommendation Worksheet

Recommendation Worksheet Subcommittee Structure Recommendation Worksheet

Subcommittee Structure Full Day Workshop

Recommendation Worksheet Subcommittee Structure Recommendation Worksheet

Subcommittee Structure Final Plan Product +

Subcommittee Structure Final Plan Product +

Jennifer Baldwin jenniferbaldwin@altaplanning.com Planning Associate Alta Planning + Design jenniferbaldwin@altaplanning.com