MassDEP Assistance Program for Lead in School Drinking Water DMAC, September 20, 2017 Damon Guterman MassDEP Drinking Water Program

Program Basics Governor’s Initiative $2.75M in State Funds from Massachusetts Clean Water Trust (SRF) used to Jumpstart LCCA Efforts at Public Schools and Daycares UMass Amherst Contracted via Inter-Agency Service Agreement to Run the Program with MassDEP Oversight and Coordination Partners: MA Dept. of Public Health, MA Dept. of Elementary and Secondary Education, MA Dept. of Early Education and Care, Massachusetts Water Resources Authority

Services Offered UMass Technical Assistance Providers Informational Meeting for School Personnel and Local Partners (PWS, BoH, Facility Managers, etc.) Mapping of Buildings to Identify LCCA Fixtures Development of Sampling Plan Collecting Samples (School/Town, UMass, MassDEP, State Contractors) Laboratory Services (Contracted or MWRA) Communication of Results (Template Letters, MDPH Fact Sheets, Participation in Public Meetings) Remediation Advice

Data Considerations Need Resource(s) Easy Application Process Google Tools Sustainable LCCA Program LCCA Program Management Tool Easily Accessible Data eDEP School/Partner Access to Data Email, SharePoint, Shared Network Folders Public Access to Data Web

Application Request For Interest (RFI) Launched to Identify Schools that Wanted to Participate Google Sheet Behind the Webform Captures Data Sheet Access is Controlled Centrally but Multiple Users can Access and Download as Needed (i.e. Management Reports, Scheduling Assistance, Administrative Efforts, etc.) Application Can be Modified on the Fly as Experience Guides Information Needs Much Simpler Application for 2017-2018 Program Demo

LCCA Program Management Tool Built In-House as a One-Stop Resource for Schools PIN-Protected Workspace for each School/District Front End UI Built using Google Apps Script and Published as a Web App through G Suite Back End Database Built using CloudSQL Documents/Report Templates Stored on Google Drive Lab Reports are Manually Transferred from eDEP ODBC-Connected MS Access Queries Generate .csv Files which are Uploaded using Google Cloud Platform Web Console First into Cloud Storage then CloudSQL Demo

eDEP Mandated use of MassDEP Portal (CROMERR compliant-ish) Labs are Already Authorized Users Conscious Decision Made Not to Have Schools Create Accounts DWP Accepts Formatted .txt Files (Bulk Upload) Files Undergo Administrative and Technical Validations Completeness, Proper Formatting, Known IDs, Lab Certification, Approved Methods, Detection Limits, Holding Times EEA-IT Cloned our LCR Reporting “Form” for use in LCCA Substitute School IDs for Required PWSIDs Tell Them the Governor Requested the Work

School Access to Data LCCA Program Management Tool MassDEP Generated an Excel File for each School and Highlighted any ALEs (Lead or Copper) Email to School with Excel File(s) Identified that They: Met the ALs at All Fixtures, or Exceeded the Lead AL at Any Fixture, or Exceeded the Copper AL at Any Fixture, or Exceeded Both the Lead and Copper ALs at Any Fixtures Schools Were Encouraged to Communicate Their Results With Their Community Told that MassDEP Would Make the Results Public After Two Weeks Copied Partners (e.g. MDPH, UMass-Amherst)

Partner Access to Data Google Sheets via Gmail Accounts (RFI) UMass-Amherst and MassDEP Staff via SharePoint “MasterFile” Used by UMass-Amherst Daily to Track Activities with Applicants (Information Meeting, Sampling Plan, Sample Date, Samples Receipt, CoC Upload, etc.) PINs for Program Management Tool DESE/DEEC Inventory of Facilities Template Documents MDPH via Shared Network Folders – Common Infrastructure Between Executive Branch Agencies

Public Access to Data You Will Need a Web Posting Strategy Be Prepared for Lots of Interest Be Clear and Comprehensive We Added a Simplified Display of Data Based on a Press Report Explain any Data Lags Update Frequently and Date Your Posts http://www.mass.gov/eea/agencies/massdep/water/drinki ng/testing-assistance-for-lead-in-school-drinking-water.html

Questions? Damon Guterman 617-574-6811 Damon.Guterman@state.ma.us