Hosting Competitions

Game Administration Page 37 of our Athletic Handbook (g) GAME ADMINISTRATOR. In all UIL varsity athletic team contests, a game administrator shall be appointed by the home school. That person shall be a coach (other than the game coach), teacher or administrator. It is recommended that a game administrator be designated by the home school for all non-varsity athletic team contests. The responsibilities of the game administrator are as follows:

Game Administrator/Head Coach (1) see that officials are directed to their dressing room; (2) meet with the officials prior to game time (preferably on the playing field or court); (3) inform the officials where the game administrator will be seated; (4) assist the officials if they need to discourage unsportsmanlike conduct of a fan, player or coach (such as removal from the gym); (5) check with the officials after the game to see if there is any misconduct that needs to be reported; (6) offer to provide an escort for the officials to their cars; (7) report incidents to the appropriate school administrator; and (8) report severe verbal abuse or physical contact of the official and any ejections of coaches and fans to the UIL office in writing within the next two working days.

Procedures p38 1. For varsity contests the school designee shall meet the officials: a. Introduce himself/herself. b. Indicate where he/she will be sitting. The designated school administrator shall meet the officials at the designated times as listed below. Baseball: 30 minutes prior to the game at the conference with coaches and umpires. Basketball: 30 minutes prior to the game. Football: At least 30 minutes prior to the game meet with referee on the field. Soccer: Prior to the start of the game, on the field with center official and lines persons. Softball: 30 minutes prior to the game at the conference with coaches and umpires. Volleyball: Immediately after the officials enter the court. The designated school administrator shall meet the officials immediately after the officials enter the court. 2. If officials are not contacted by the designee ten minutes prior to start of a game, the referee shall ask the home head coach if there is a designee and if so, who that person is. 3. If a designated administrator is not present, the officials shall notify the UIL in writing the next working day and report the incident. 4. The designee shall meet briefly with the officials after the game to discuss the game and any problems during the game dealing with ejection of players, coaches, or fans, etc. The designee shall also offer to provide an escort to walk with the officials to their respective vehicles. 5. The designee is responsible to inform the administration of both schools by phone the next school day of unsportsmanlike behavior of fans, players, coaches, and any unprofessional behavior on the part of officials. 6. The home school is responsible for security. In playoff games/matches, both schools are responsible. 7. Each school is responsible for the behavior of its fans, players, and employees. 8. In playoff games/matches both schools shall have a designated school administrator.

Middle School Fan/Spector Card Policy p39 Middle School Fan/Spector Card Policy This policy has been established to assist the teams, officials and administration in ensuring a positive environment at ECISD Middle School contests. It is the goal of ECISD that all involved enjoy a positive athletic experience. Spectators should know that admission into contests is a privilege and UIL Behavior Expectations will be enforced. ECISD WILL NOT tolerate the use of foul or abusive language, insulting gestures, taunting or intimidation of any official, coach, athlete or spectator during this contest. If conduct is found to be inappropriate a “Yellow Card” should be issued by an ECISD administrator. This will serve as a warning. If the inappropriate behavior continues, a “Red Card” should be issued and the spectator removed. Please remember to promote the principles of good sportsmanship. Fan/Spectator YELLOW CARD Your behavior does not comply with the UIL Behavior Expectations for Spectators. Please be reminded that your attendance is a privilege and if your behavior continues to be out of compliance with the UIL Behavior Expectations for Spectators a “Red Card” will be issued and you will be removed.  RED CARD The officials in charge of this event request that you leave this property immediately. Failure to comply with this request will result in contact of law enforcement authorities. YOUR PRIVILEDGE TO ATTEND THE EVENT HAS BEEN REVOKED.

Officials p.45 It is the Head Coach’s responsibility to provide officials for all High School games. Officials for the Middle School contests will be assigned through the MS Coordinator. The home team Head Coach or Coordinator is responsible for confirming that the officials assigned in Arbiter are the officials that call the game. If Arbiter is not used the Head Coach or Coordinator must obtaining the name, address, and social security numbers of all officials game. Paperwork for the game workers must be submitted as well. This information should be retained securely by the head coach for business purposes and to complete the game forms. The head coach should work closely with other workers to ensure accuracy and timely reporting. The head coach should have in his/her possession a list of officials for all 7th, 8th and 9th grade home games prior to the contest. Officials are our guests. They are to be treated accordingly.

Home Competitions Make a Double check list (all done 5 days prior to competition) Opponent Officials Workers Administrator Water/Snack for Officials

Hosting Play-Off Games Usually want a Turn Key operation Alert Home teams about usage of locker rooms Look at Game contract for trophy procedure Take pride in your facility Treat them how you would want to be treated