Review of Park Facility Uses and Regulations Parks and Recreation Commission February 6, 2013

Continued Discussion Previous meetings on November 7, December 5 Review other cities’ policies Feedback from maintenance staff Case study

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Feedback from Maintenance Staff Staff presence during events or self-monitoring Clean up, trash Vehicles in parks Need to improve high-use parks for resiliency Establish clear and consistent regulations for set-up Parking – esp. at Wilmot Park

Policies in Other Cities Generally allow booking up to 1 year in advance Parks cannot be reserved for exclusive use Similar to special event permitting process for other events using ROW City may use discretion in allowing/disallowing events based on damage to City facilities, etc. Residents/businesses receive priority No parking reservations allowed Sound restrictions - Kirkland, Bellevue, Bothell

Case Study: ½ Marathon Event Staged at Wilmot Park 600 participants For-profit company Tents, vendors, etc. Approx. 250 parking stalls Fields reserved, YMCA programs Needs a lot of support equipment - Commission feedback on this policy

Discussion Questions Should for-profit events be treated differently than non-profit events? What are the benefits of allowing? What are the disadvantages? What limits to impose, ie number of participants, types of events, etc? - Commission feedback on this policy

Recommendation Approve special event use in City park facilities Approved through regular special event process Allow deviations from established City policy only under special event permit Fee based on required staff resources - Commission feedback on this policy

Current Policy WMC 12.50.430 – “no other City of Woodinville parks may be reserved except for City-sponsored events.” “No other City of Woodinville parks may be reserved for ‘special commercial events’ as that term is defined in WMC 8.12.20 (2).”