Town of Tonawanda Agenda As is processes and costs Value of Automation Recommendations

Paper forms and payroll processes Employee Data Gathered Using Various Manual Formats Supervisor Collects, Calculates, and Approves Various Timesheets Payroll Flags Issue Errors Reported to Payroll Check Cut and Distributed Payroll Keys Timesheets Into Payroll System Reports After The Fact – Done Manually Supervisor Resolves Discrepancies

The Solution: Automation of paper processes 1 2 3 Supervisor Edits and Approves Right Check Is Cut Pay Rules Automatically Applied Employee Data Gathered Electronically Payroll Reviews and Processes Reports Real-time and One Click Away

Productivity Estimates

Annual Direct Savings Estimates Reduction in Payroll Inflation with Biometrics $373,750 Overtime Control and Reduction $279,864 Reduction in Payroll Inflation Using Timestamps $207,307 Reduction in Payroll Error $310,960 Leave Inflation Reduction $50,340 Paper, other costs $1,400 Total Direct Cost Savings $1,284,413

Potential Monthly Cost Savings $107,034.39 Return on Investment Savings with Kronos Year 1 Year 2 Year 3 Hard Dollar Cost Savings $1,284,413 Investment in Kronos   Kronos Software $67,682 Kronos Hardware $32,100 Kronos Educational Services $25,150 Kronos Professional Services $79,035 Maintenance $18,096 $18,820 $19,573 Cumulative Cash Flow (Hard $s only) $1,062,350 $2,327,942 $3,592,783 Potential Monthly Cost Savings $107,034.39 ROI 578% Payback Period 2.1 months

Assumptions

Recommendations Centralize the Town on one system for Timekeeping – one single source of truth of timekeeping. Stop overpayment leakage of payroll Collect and report on Grant activity Collect and report on cross charges of time and pay across departments Utilize the Kronos Absence Management solution Use Kronos as the Master Record of Leave Balances No batch based process; balances are available in any point in time; past and future Automatically track balances upon entry; no spreadsheets to keep; no back office corrections needed Ensure compliance with FMLA. Provide ‘actionable intelligence’ to managers to better manage employee’s time