SHERPA/RoMEO Future Features Peter Millington Centre for Research Communications University of Nottingham SHERPA/RoMEO for Repository Administrators Aston Conference Centre, Birmingham 24th March 2011

Outline RoMEO Journals Database Other Developments Questions Standardisation of phrases and terminology Data enhancements Policy tool for Publishers Questions

Journals – Current version of RoMEO Titles/ISSNs looked up in Zetoc & DOAJ Publisher matched against RoMEO policies Zetoc issues Timeliness of updates Accuracy of publisher attributions Detection & correction of errors Assumes all publishers’ titles have same policy

All journals have the same policy

Clients may have different policies

Some journals are special cases

Compiling our own journal database Journals of publishers listed in RoMEO only Many not covered by Zetoc or DOAJ Harvested directly from publishers’ websites Noting all organisations associated with each title Better assignment of policies Including extra fields ESSN, Alternative titles, etc. Availability of Paid OA, when selective Overcoming Zetoc problems ‘Trust’ order: RoMEO  DOAJ  Zetoc

Not as easy as you might think… Journal listed in two or more sources Are they saying the same thing? Problems equating name variations Out of date data in secondary databases Misattribution of journals to publishers Multiple or joint publishers e.g. Commercial publisher  Society’s journal e.g. “Published by … on behalf of …” Sources often not clear on who controls rights If policies differ, whose take priority?

RoMEO Hierarchy of Publisher Types http://www.sherpa.ac.uk/romeo/publevels.html Examples: Associate Organisation University/Commercial/Governmental Publisher Imprint Client Organisation Copyright Holder Used to determine whose policies take priority Hierarchy refined in the light of experience

Changes to the Search Interface Work in progress http://www.sherpa.ac.uk/romeo/index36.php Tables of multiple journal results New column for ESSN Display of “Preferred publisher” Indication of “Other parties” where relevant Individual journal results Journal orientated, not publisher orientated Additional data – e.g. journal URLs, ESSNs & notes Lists all parties involved in publication Publisher records New row with data on journals? Lists of a publisher’s journals?

Accuracy improvements Examples Accuracy improvements

Failure to find policies due to typo Current Version Failure to find policies due to typo

Data for all Taylor & Francis imprints displayed Current Version Data for all Taylor & Francis imprints displayed

Policy for only the correct imprint displayed

Assignment to Copernicus not quite correct Current Version Assignment to Copernicus not quite correct

Correct assignment to EGU

Assignment to Copernicus not quite correct Current Version Assignment to Copernicus not quite correct

EGU a client of Copernicus, so EGU policies apply

Two publishers, no policies Current Version Two publishers, no policies

Brown is prime publisher Publishers separated Policies for both Brown is prime publisher

Current Version Single Publisher

Three Publishers

No policies available for the copyright holders, So use OUP policies

One of the more complicated cases

Examples Publishers’ Journals

New info on the publisher’s journals

Some Statistics (23-Mar-2011) 931 Publishers’ lists harvested Out of 944 RoMEO publishers (98%) 5,773 unlisted publishers/organisations noted Includes some duplication due to differing renditions About 5,500 unique organisations 19,624 raw journal records harvested Includes some duplication About 18,600 unique titles

RoMEO Colours by Publisher

RoMEO Colours by Journal Provisional

Release Schedule Interface loose ends Guidance notes for multiple publishers Aesthetics and usability - Esp. border colour Translation of captions into supported languages Optimisation - Esp. avoiding Zetoc queries End user testing - Volunteers wanted Upgrade of the API Data quality assurance Format & spelling errors ISSN/ESSN errors Eliminating unnecessary data Release Date – April or May?

Other Developments Adding prices for Paid OA options Currently on a separate list Standardisation of terminology Versions Repository types Etc. Standardisation of phrases Publishers’ Policy Tool

Publishers’ Policy Tool Many publishers want guidance on OA policies Building on standardisation & our System Admin Tool Some initial questions (a Wizard?) - e.g. Who owns the copyright? Do you publish under a Creative Commons license? Do you publish open access journals? Recommended initial selections Based on their answers and how liberal they wish to be Then bespoke refinements Interaction with the RoMEO database Adding or updating their entry

Any Questions? RoMEO: http://www.sherpa.ac.uk/romeo Prototype: http://www.sherpa.ac.uk/romeo/index36 Blog: http://romeoblog.jiscinvolve.org E-mail: romeo@sherpa.ac.uk Twitter: @SHERPAServices Peter Millington: peter.millington@nottingham.ac.uk 0115 84 68481