Maplebrook soccer Team Admin meeting Summer 2017 Presented: January 29th, 2017

Club Contact Email Addresses Accounting Questions: accounting@maplebrooksoccer.com Club Uniforms: uniforms@maplebrooksoccer.com Volunteers: mbpvolunteers@maplebrooksoccer.com General Questions: information@maplebrooksoccer.com Manager Specific Questions (Affinity or MPB Team Page): mpbmanagers@maplebrooksoccer.com Club Registrar: registrar@maplebrooksoccer.com Referees: Merry Hilger, refs@maplebrooksoccer.com

KEY DATES February 17th – Minnesota State Cup Registrations Due by 5pm (U13-U18) February 20th – Interclub transfer deadline by 5pm (Club President signature required) March 1st – Premier League games may begin (U14-U17) March 11th – Mandatory Team Rep Meeting – MYSA State Cup Tournament April 5th – Team to Team Rescheduling Period Begins April 15th – Team to Team Rescheduling Period Ends, All schedules are Finalized by 5pm State Championships (playoffs) drop date for teams opting out of Playoffs by 5pm May 1st – MYSA Summer Season Begins May 1st – Intraclub Player Transfer deadline (team to team within one club) by 5pm May 1st – Minnesota State Cup Begins May 22nd – State Cup Ends June 2nd-4th – MapleBrook Tournament June 16th – New Player Deadline (last day to add new players to any team) 5pm June 17th – Deadline to register for U9/U10 Summer Jamboree July 8th – U9/U10 Summer Jamboree July 11th – All League Bracket Standings Finalized 11pm July 29th – State Championships and Summer Season Conclude

Manager role…. Administratively supports the coaching staff so that they can focus their energy on the field and players Serves as a liaison between your team and the club Portrays a positive image of your team and MPB

Manager Requirements Background Check Register as MPB manager Once per soccer year .. August 1-July 31 Must be redone even if you did for Summer 2016 Please contact Sara Brandon for the background check direction, sbrandon@maplebrooksoccer.com Register as MPB manager https://maplebrooksoccer.sportngin.com/register/form/595171663 Every 3 years Complete Concussion Training and upload certificate https://maplebrooksoccer.sportngin.com/register/form/326665423

Team communication Email Distribution list (MPB Website or Affinity) Text Distribution list for last minute changes (Affinity-private texts not allowed) players and parents Group Me Cell phone – have all contacts in your phone Team Webpage – REQUIRED to use Team Website Access is given to all managers thru your NGIN account. Keep NGIN team calendar up to date!! Post game schedule List coaches and manager Upload team documents Discuss with coach preference for missed practice/game communication

MYSA (Minnesota Youth Soccer Assoc.) http://www.mnyouthsoccer.org Administers youth soccer program, passes, leagues, etc. Secondary insurance for all with MYSA passes (coach, player, referee. etc). Contact MPB President if an injury occurs during game/practice to determine coverage Travel permit…required to play out of state Enables liability insurance on travel and while out of state $25 for season if requested 30 days prior to travel New this season: Only one travel permit is required for all tournaments. Simply EDIT your first travel permit with any subsequent tournament information. All can be done on Affinity. (Tutorial online)

Volunteer Program Guidelines Requirements 6 hours per family of all Summer U9-U17 players No hours requirement for Fall only players Team receives Volunteer hours each Fall and Summer Season One Manager – 6 hours One Coach – 6 hours One Assistant Coach – 6 hours One Treasurer – 6 hours Example 1: 3 coaches and 2 managers all do both seasons – All will receive their full hours. Example 2: Summer only team with 3 coaches and one manager – 2 coaches and one manager will get full hours or coaches and managers can decide how they want to split the hours.

Player Paperwork MYSA Medical liability release form http://assets.ngin.com/attachments/document/0033/9172/medrelease.pdf Required for ALL MPB players regardless of league or age Complete each soccer year: Begins August 1 Fall 2016 form can be carried over to Summer 2017 Managers keep this form on file for the duration of the season.

Home Game Rescheduling Why 3 alternate dates? The Field Coordinator needs to fit your reschedule between games that are already scheduled, and with consideration to referee availability.  Providing more options ensures your reschedule can be completed as efficiently as possible. Can I request a specific time for my reschedule? You can request it, but it is not likely the request can be honored.    Reschedules need to be scheduled with consideration to both field & referee availability.  How do I reschedule an AWAY game? MPB Field Coordinator only reschedules MPB HOME games.  Please contact the coach/manager of the away team and they will facilitate the reschedule with their club contacts.  

Game Reporting All MYSA teams must report game scores via Affinity Any games not reported incur a fine to both teams

Connect with MPB Follow MPB on Twitter at @MPB1990 – Great for weather updates!!! Facebook: Like MapleBrook Soccer Association MBP Website MPB APP

Bring to game checklist Smart phone or tablet to access online roster and digital player passes. Competitive Match Report (Can be printed 4 days prior to game) 4 corner flags (home games) First aid kit, ice packs Medical liability forms Discuss with coach who is responsible for bringing items

Digital Player/Coach Pass Upload player/coach/manager photo onto your Affinity site. Bring your smart phone or tablet. Make sure to print your match report for each game, as cell service may be spotty at some fields.

Competitive Match Report Located on your Affinity team webpage Must print a new match report for each game. Match reports are available 4 days prior to the game. Once you print, you will not be able to edit that match report. Information will come from Player/Coach passes and game schedule received from MYSA. Plus player jersey numbers

After the Game Collect all items brought to field Corner Flags Confirm Game score on Affinity website Referees will report the score You need to confirm the score on your Affinity team webpage

MYSA Weather Policy If lightning is within five miles, with or without hearing thunder, the game(s) or practice(s) should be suspended and shelter sought.  (A rough guideline is to measure the time between the lightning flash and hearing the corresponding thunder. If it is 30 seconds or less, seek shelter.) Games are to be adjusted as the heat index rises: Mandatory water breaks Go to quarters Shorten the games In cold weather, players should be allowed to dress in appropriate clothing. MYSA Weather Policy: http://www.mnyouthsoccer.org/page/show/692946-mysa-weather-policy

Field Closures Field closures are determined by the home team/City MPB Field closures/weather cancellations can be found at the following link after 4PM on weekdays. http://www.maplebrooksoccer.com/page/show/282362-weather-status Contact opposing team if our fields are closed If no field closure or weather cancellation both teams must be at the field or game will be forfeited. Home games cancelled for weather/field closure? Home team must reschedule with field assignor

Helpful Websites MapleBrook Soccer Association MYSA http://www.maplebrooksoccer.com/page/show/282330-home-of-maplebrook-soccer-association All pages have helpful info…if you cannot find it send me an email, Manager and Forms and Documents have all forms you will need MYSA http://www.mnyouthsoccer.org

Last thoughts… Managers and teams are Positive Representatives of MPB Thank you!!

Q & a For follow up questions please email: mpbmanagers@maplebrooksoccer.com