Invigilator Training Presented by [insert name here] October 2016 Invigilator training presentation editable template Delete this text box when the information contained here is understood This template is provided as an example only. This is an editable template which could be customised to support the delivery of your invigilator training. An Invigilator trainer notes template is also provided to support the delivery of the current content of this presentation. These notes should be read before proceeding any further. Invigilator Training This slide is for example only. Edit or delete to suit your training needs. Presented by [insert name here] October 2016 www.theexamsoffice.org

Welcome Insert any relevant information or delete this slide This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Aim of the training To ensure that new invigilators understand their role and what is expected of them understand how instructions for conducting exams should be applied before, during and after exams To ensure that experienced invigilators are reminded of their role and what is expected of them are reminded how instructions for conducting exams should be applied before, during and after exams are updated on any changes to instructions (relevant to an invigilator) for 2016/17 This slide is for example only. Edit or delete to suit your training needs.

Agenda Introduction to exams Instructions for conducting exams Preparing for the exam At the beginning of the exam During the exam At the end of the exam Centre specific information and instructions Questions and evaluation This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

JCQ Exam periods (series) Centre number XXXXX Introduction to exams ICE Exam periods (series) Centre number XXXXX This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Introduction to exams What is an invigilator? “The invigilator is the person in the examination room responsible for conducting a particular examination session in the presence of the candidates. Invigilators have a key role in upholding the integrity of the external examination/assessment process. The role of the invigilator is to ensure that the examination is conducted according to these instructions in order to: • ensure all candidates have an equal opportunity to demonstrate their abilities; • ensure the security of the examination before, during and after the examination; • prevent possible candidate malpractice; • prevent possible administrative failures.” [JCQ ICE 6] This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Instructions for conducting exams Preparing for the exam This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Preparing for the exam Keeping question papers and other exam materials secure Timetabling of exams Starting times Supervision of candidates Timetable variations Overnight supervision arrangements [JCQ ICE 1, 2] “If candidates are taking two or more examinations in a session, you may decide the order in which to hold them. You may also give candidates a short supervised break between papers within a session. During the short supervised break candidates must remain under formal examination conditions within the examination room whilst their scripts are being collected.“ ICE 2.9 This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Preparing for the exam Using calculators Resources for exams Candidate resources The exam room JCQ Checklist for invigilators (for written examinations) What is provided to invigilators (exam room checklist) The Equality Act 2010 Getting candidates into the exam room [JCQ ICE 3, 4, 5] “A reliable clock (analogue or digital) must be visible to each candidate in the examination room. The clock must be big enough for all candidates to read clearly. Countdown clocks are not permissible.“ ICE 5.7 This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Preparing for the exam Invigilation arrangements Role Ratios Invigilators must… Invigilators must not… Ratios Summoning assistance Invigilation arrangements for candidates with access arrangements and other arrangements [JCQ ICE 6, 7, 8] “...at least one invigilator must be present for each group of 20 candidates or fewer sitting timed Art examinations or timetabled GCE AS/A2 Chemistry and Physics practical examinations; “ ICE 6.3 This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Instructions for conducting exams At the beginning of the exam www.factor4uk.com www.keenpac.co.uk

At the beginning of the exam “In cases where it is impossible to identify a candidate due to the wearing of religious clothing, such as a veil, the candidate should be approached by a member of staff of the same gender and taken to a private room where they should be politely asked to remove the religious clothing for identification purposes.” ICE 9.3 Identifying candidates Centre procedure The people present JCQ inspection Question papers, stationery, materials and other equipment Food and drink Distributing papers [JCQ ICE 9, 10, 11] “Potential technological/web enabled sources of information such as: o iPods; o mobile phones; o MP3/4 players; o Smartwatches; and o wrist watches which have a data storage device; are not permitted.” “Advice: You may wish to ask candidates to place their watches on their desk in sight of the invigilator prior to the examination commencing. “ ICE 11.1 “In order to avoid potential breaches of security care must be taken to ensure the correct question paper packets are opened. An additional member of centre staff, who can be an invigilator, must check the time, date and any other paper details before a packet is opened.” ICE 11.1 www.factor4uk.com www.keenpac.co.uk

At the beginning of the exam Starting the exam Exam conditions Invigilator announcement Erratum notices Dealing with candidate questions [JCQ ICE 12] Starting the examination “Invigilators must also give candidates the following information before the examination. You must: ... • write your name, surname, (except for CCEA examinations), centre number, candidate number and unit or component code or paper details on your answer booklet(s) and on any additional answer sheet(s) used;” ICE 12.3 “Invigilators must not ... • re-phrase a question for a candidate; • explain any subject-specific or technical terms to a candidate; .... • give any indication of the time elapsed or remaining where a question paper consists of distinct sections.” ICE 12.3 This slide is for example only. Edit or delete to suit your training needs. www.factor4uk.com www.keenpac.co.uk

Instructions for conducting exams During the exam This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

During the exam Supervising the candidates “13.1 Invigilators must supervise the candidates throughout the whole time the examination is in progress and give complete attention to this duty at all times.“ Irregularities Exam room incident log Candidates who arrive late Centre policy Completing the attendance register Recording candidate absence [JCQ ICE 13, 14, 15] This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

During the exam Leaving the exam room “Upon completion of an on-demand BTEC examination, question papers must not be released to centre personnel and/or to candidates at any time. (This applies to both written and on-screen examinations.) .“ ICE 16.3 Leaving the exam room Candidates who leave the room temporarily Malpractice Dealing with suspected malpractice Emergencies Emergency evacuation procedure [JCQ ICE 16, 17, 18] Dealing with malpractice Dealing with emergencies This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Instructions for conducting exams At the end of the exam This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

At the end of the exam Finishing the exam Candidate details Rough work Supplementary sheets Collecting scripts Order of collection Checking names Secure return of scripts, exam papers and materials Unused stationery [JCQ ICE 19, 20, 23] Ending the examination Collecting the examination scripts “At the end of the examination invigilators must: • tell candidates to...make sure they have put any loose additional answer sheets in the order they answered the questions and inserted them inside the answer booklet. Paper clips or staples must not be used. Treasury tags should only be used if permitted by the awarding body marking the papers.“ ICE 19 “Invigilators must:... ...check that the names on the scripts match the details on the attendance register (except CCEA);” “When checking that the names on the scripts match the details on the attendance register, if a mismatch of names is identified a note must be made on the attendance register.” ICE 20 This slide is for example only. Edit or delete to suit your training needs. www.factor4uk.com www.keenpac.co.uk

Centre-specific information and instructions Insert information or delete this slide This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com

Questions and evaluation Any questions Evaluation form This slide is for example only. Edit or delete to suit your training needs. www.keenpac.co.uk www.factor4uk.com