Understanding the Collaboration Toolkit Donald Donais December 14th, 2016 Understanding the Collaboration Toolkit Brian Caauwe

Agenda MNSPUG Information Toolkit BREAK More Tools Giveaways

User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions

MNSPUG Sponsors Dedicated Sponsors Annual Sponsor Avtex (www.avtex.com) Microsoft (www.microsoft.com) Atomic Data (http://www.atomicdata.com) K2 (http://www.k2.com) SharePoint User Group Support Sponsorships Levels: Gold Sponsorship - $500 Silver Sponsorship - $250 Wrox Press (www.wrox.com) O’Reilly (www.oreilly.com)

MN SharePoint Users Group Website SharePoint Resource Documents SharePoint Resource links RSS Feeds Meeting Schedule Past User Group Presentations Past User Group Recordings Sponsorship Information http://sharepointmn.com Email: sharepoint@sharepointmn.com

Social Networking Linked In group – The most interactive… includes job postings… Post Job Posting on the Jobs Discussion page http://www.linkedin.com/groups?gid=1878792 Twitter tags - @MNSPUG and #MNSPUG Yammer – Minnesota SharePoint Users Group https://www.yammer.com/mnspug/

Upcoming Schedule Next Meeting Ongoing Schedule January 11th, 2017 – SharePoint 101 Microsoft Technology Center, Edina, MN Check www.SharePointMN.com for updates! Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft Technical Center – Edina

Local and Online Events Minnesota SharePint – December 20th, 4:30 p.m. at JJ’s Club House in Golden Valley Hack Productivity – November 3rd 2016 – January 31st 2017 Registration is OPEN - https://hackproductivity.devpost.com SharePoint Saturday St. Louis – January 21st 2017 St. Louis University, MO http://www.spsevents.org/city/stlouis/stlouis2017 Nintex InspireX – February 13th – 15th, New Orleans, LA https://www.nintex.com/company/events-webinars/events/inspirex SharePoint Saturday Twin Cities – May 6th (Stay Tuned for more information) http://www.spstc.com Anything Else?

Evaluations & Giveaways!

Speaker

Brian Caauwe Manager at Avtex Email: bcaauwe@avtex.com Twitter: @bcaauwe Blog: http://www.avtex.com/blog/author/bcaauwe Technical Editor: Professional SharePoint 2013 Administration Certifications MCM: SharePoint Server 2010 MCSM: SharePoint Fun Fact: Daughter just turned 1 yr Pez Collection of over 900 dispensers

Toolkit

Collaboration Toolkit Outlook Skype for Business SharePoint OneDrive for Business Yammer Office 365 Groups Microsoft Planner Microsoft Teams Office 365 Video Office Delve

Collaboration Toolkit Baseline Purpose Guidance Usage Value Warning

Personal Information Manager Outlook Personal Information Manager

Outlook Produce and Store Electronic Mail Schedule Meetings Keep Track of Tasks Organize and Explore Contact Information Manage Informal Notes Track work with Journaling

Outlook Email Expect “long” response times Send more links than Attachments Be respectful of Reply All Calendaring Preview Free/Busy info before scheduling meeting Use Show As for location visibility Use the Optional vs. Required Attendees Use Private for personal appointments Contacts Forward Information as vCard Tasks Don’t ignore Due Dates Utilize Task Requests

Outlook Personal Data Local PST Secure E-mail Malware

Outlook

Outlook Usage - Email Secure E-mail Modern Attachments

Outlook Usage - Calendar Scheduling Assistant Show As

Outlook Usage - Contacts Forward V-Card

Outlook Usage - Tasks Task Request

Demo Outlook Demo: Modern Attachments Calendar Location / Free Busy Secure E-Mail Task Request

Unified Communications Platform Skype for Business Unified Communications Platform

Skype for Business Presence Instant Messaging File Transfer Conferencing VoIP Federation

Skype for Business Upload PowerPoint for presentation Categorize contacts for privacy levels Respect availability Expect short / quick communication Unique Skype Room conferences Use profile photos to enhance connection

Skype for Business Conversations tracked much like e-mail Open federation default privacy Be mindful of recording audio

Skype for Business

Skype for Business Usage - Contacts Respect Statuses Set Privacy Status Respect Statuses

Skype for Business Usage - Meetings Unique Bridges Utilize Recordings

Demo Skype Demo: Status Location Privacy Levels Unique Bridges

Web Based Productivity Platform SharePoint Web Based Productivity Platform

SharePoint Enterprise Content Management Federated Search Integrations Business Process Automation Intranet Portal Customizations

SharePoint Swiss Army Knife Start small, find quick wins Leverage existing directory information Use Metadata to power experience Search assists in crossing boundaries Get ready for “modern” design Requirements, Requirements, Requirements

SharePoint Just because you can doesn’t mean you should Branding rework upon major updates The requests just keep on coming Online vs. On-Premises vs. Hybrid

SharePoint

SharePoint Usage - SharePoint Homepage

SharePoint Usage – Modern Lists / Libraries

SharePoint Usage – Modern Pages

Demo SharePoint Demo: SharePoint Homepage Modern Lists / Libraries Modern Pages

OneDrive for Business Store, Sync and Share

OneDrive for Business Personal Storage Sync to local device Integrated into Office Sharing Internal and External Mobile Accessibility Excel Surveys

OneDrive for Business Personal COMPANY content Great location for OneNote notebooks Create Excel Surveys for information gathering Use Next Gen Sync Selectively sync folders Share, Share, Share

OneDrive for Business Personal content still means COMPANY Don’t’ just lift personal drives Understand external sharing Don’t sync EVERYTHING

OneDrive for Business

OneDrive for Business Usage Share Sync Store

Demo OneDrive Demo: Selective Sync Sharing Copy To

Corporate Social Networking and Social Collaboration Yammer Corporate Social Networking and Social Collaboration

Yammer Exchanging ideas, news and thoughts Gathering feedback Historical Reference Engaging others outside of your team Sparking conversations around a topic External User Participation

Yammer Ask questions to spark conversations Utilize to gather quick feedback Recognize performance with praise Look to learn across the org Think as a Day 1 employee Embed into working tools Expect “longer” response times

Yammer Confidential / Private Real Time Collaboration

Yammer

Yammer Usage Groups Public Private External

Yammer Usage Activities Post Announcement Poll Praise

Yammer Usage Social Interaction

Yammer Engage?

Yammer How can I engage more Install the Yammer Notifier App for toast notifications https://go.microsoft.com/fwlink/p/?LinkId=617593 Selectively follow Groups People Topics

Yammer How can I engage more Tune your notifications

Yammer How can I engage more Use it where you work Web – https://www.yammer.com Phone iOS Android Windows Phone Feeds – Embed into existing tools

Demo Yammer Demo: Notification Settings Announcements Polls

Break Time TIMING [10:15 – 10:30]

Integrated Collaboration Experience Office 365 Groups Integrated Collaboration Experience

Office 365 Groups Internal and External Members Conversations Shared Calendar Shared Files Group Notebook Connectors

Office 365 Groups Limit creators to reduce sprawl Tag “SECRET” groups to remove from GAL Populate conversations with connectors Modern SharePoint experience Configure usage guidelines

Office 365 Groups Each group creates distribution list and SharePoint site SharePoint sites not visible in Admin center Compliance features not yet GA

Office 365 Groups

Office 365 Groups Usage - Conversations

Office 365 Groups Usage - Files

Office 365 Groups Usage - Calendar

Demo Office 365 Groups Demo: Conversations Calendar Connectors

Visually Organize Teamwork Microsoft Planner Visually Organize Teamwork

Microsoft Planner Built Upon Office 365 Groups Conversations Files Categorization Assignments Visualizations

Microsoft Planner Planner created for each Office 365 Group Minimal plans created in Microsoft Teams Organize by Buckets and Tabs Use for fast churning tasks Highlight user to visualize tasks

Microsoft Planner Non-integrated backup / recovery Not all plans are the same No external user access NOT integrated with Outlook tasks NOT meant for large program mgmt

Microsoft Planner

Microsoft Planner Usage - Planner Hub

Microsoft Planner Usage - Boards

Microsoft Planner Usage - Charts

Microsoft Planner Usage - Task

Demo Planner Demo: Hub Boards Charts Reassignment

Active Team Collaboration Microsoft Teams Active Team Collaboration

Microsoft Teams Remote Employee Watercooler Asynchronous Communication Leverages Office 365 Groups Connector / Bot Extensions Persistent Chat Integrations with Skype

Microsoft Teams Stay engaged with team members Chat with people on the go Gives users a choice Utilize connectors for integrations Mention people, channel or team to raise attention Expect “quicker” response times

Microsoft Teams In Preview Team sees everything Confidential / Private Unknown Compliance

Microsoft Teams

Microsoft Teams Usage - Chat

Microsoft Teams Usage - Teams

Microsoft Teams Usage - Meetings

Microsoft Teams Usage - Files

Demo Teams Demo: Chat Team Meme Files

Enterprise Video Portal Office 365 Video Enterprise Video Portal

Office 365 Video Channels Statistics Yammer Conversations Related People Related Videos Share

Office 365 Video Channel Settings Adjust Channel Spotlight Dedicated Channel Owners Configure Default Yammer Group Upload Video Thumbnails Utilize Mobile Apps

Office 365 Video Videos NOT immediately available Pre-recorded videos Thumbnails auto selected Be careful of external sharing

Office 365 Video

Office 365 Video Usage - Spotlight

Office 365 Video Usage - Video

Demo Office 365 Video Demo: Channel Settings Spotlight

Data Visualization and Discovery Tool Office Delve Data Visualization and Discovery Tool

Office Delve Discover People Locate Shared Content Categorize with Boards Publish Responsive Blog My Analytics Utilize Apps

Office Delve SharePoint & OneDrive primary sources Populate Profile Information Introduce slowly (reduce big brother) Integrate into work life Utilizes existing directory information Hybrid increases impact Apps, Apps, Apps

Office Delve My Analytics only in E5 WILL surface permission issues Boards are global Requires Office Graph

Office Delve

Office Delve Usage - Profile

Office Delve Usage - Boards

Office Delve Usage - My Analytics

Demo Office Delve Demo: Profile Information Boards My Analytics

Resources Outlook What’s new in Outlook 2016: https://support.office.com/en-us/article/What-s-new-in-Outlook-2016-for-Windows-51c81e7a-de25-4a34-a7fe-bd79f8e48647?ui=en-US&rs=en-US&ad=US Skype for Business Collaborate anytime, anywhere with online meetings: https://go.microsoft.com/fwlink/p/?LinkId=785751 SharePoint The Future of SharePoint: https://blogs.office.com/2016/05/04/the-future-of-sharepoint/ OneDrive Next Gen Sync Client: http://go.microsoft.com/fwlink/p/?LinkId=248256 Get Started with Next Gen Sync Client: https://support.office.com/en-us/article/Get-started-with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49?ui=en-US&rs=en-US&ad=US Yammer Yammer Notifier: https://go.microsoft.com/fwlink/p/?LinkId=617593

Resources Office 365 Groups Office 365 Groups update at Ignite 2016: https://blogs.office.com/2016/10/12/office-365-groups-update-at-ignite-2016/ Microsoft Teams MVA Readiness: http://aka.ms/microsoft-teams/readiness Microsoft Tech Community: https://aka.ms/msteamscommunity Microsoft Planner Hands-on Demo: https://blogs.office.com/2016/06/27/microsoft-planner-hands-on-demonstration/ Office 365 Video Introducing Office 365 Video: https://blogs.office.com/2014/11/18/introducing-office-365-video/ What Stream means for Office 365: https://blogs.office.com/2016/07/18/what-microsoft-stream-means-to-office-365/ Office Delve Discover what you need, when you need it: https://blogs.office.com/2015/03/16/office-delve-discover-exactly-what-you-need-when-you-need-it/ MyAnalytics: https://blogs.office.com/2016/04/06/take-back-your-time-with-delve-analytics/

Thanks for coming! Last But Not Least Please Fill Out Evaluations Drawings for Giveaways Online Participants Eval http://bit.ly/1Rfx52i Today’s Presenters: Brian Caauwe Thanks for coming!