Introduction to Sponsored Programs Our Role Our Teams When to Reach Out Where to Find Us Resources

Our Role Sponsored Programs is the Office officially authorized to submit proposals and accept awards on behalf of Boston University. Sponsored Programs specializes in assisting faculty and administrators in proposal review and submission, award agreement negotiation and acceptance, award setup, issuance of outgoing subawards and to ensure they are in compliance with University policies and procedures. Sponsored Programs is the coordinating office for all pre- award and non-financial post-award needs.

Organizational Chart Associate Vice President Director Pre-Award Services Associate Director Team A Associate Director Team B Associate Director Team C Director Research Operations, Analytics & Systems Director Industry Contracting Associate Director Subcontracts Director Special Projects, Policy & Process

Our Teams Pre-Award Services Research Operations, Analytics & Systems Industry Contracting Outgoing Subcontracts Special Projects, Policy & Process

Pre-Award Services Proposal review and submission Negotiate terms and conditions Interpret policy and guidelines Customer service support for the research community Institutional signing official Award setup

Research Operations, Analytics & Systems Responsible for the aggregation and presentation of Sponsored Programs data Provides Kuali Research system support and maintenance for Sponsored Programs Acts as the liaison between Sponsored Programs and IS&T. Supports the operation of the proposal and award intake workflow process.

Industry Contracting Manage the negotiation and execution of: Clinical Trials Memorandum of Understanding (MOU) Confidentiality Agreements (CA) Data Use Agreements (DUA) Incoming Material Transfer Agreements (MTA) Industry Sponsored Research Agreements

Outgoing Subawards Responsible for issuance of outgoing subawards under sponsored awards to BU, including Subrecipient prequalifying review Preparation of Subaward Agreement and all subsequent Amendments in accordance with terms of prime award Negotiation with Subrecipient Federal subaward reporting (FFATA) as applicable

Special Projects, Policy & Process Ensure Sponsored Programs is cognizant of sponsor updates, regulations and broad research administration trends. Recommend and follow up on communication, process, policy and system needs emerging from these updates. Coordinate with Sponsored Programs staff to ensure information is shared, understood and that we are in compliance with changes. Lead initiatives requiring coordination with other offices (Post Award Financial Operations, Controller, Information Systems, Compliance, etc.) Serve as mentor and subject matter expert within Sponsored Programs and serve as subject matter expert for inquiries from external offices.

When To Reach Out Preparing a Proposal Let us know as soon as you are aware so we can plan Reminder of BU’s proposal submission policy https://www.bu.edu/researchsupport/forms- policies/proposal-submission-policy/ Award Management Changes in SOW, Key personnel, etc Changes in terms and conditions of your award Progress Reports Continuation/Renewal Applications Budgetary changes Key changes to planned or existing Subawards Account setup

Where To Find Us? Industry Contracting – industry@bu.edu Pre-Award Services – ospera@bu.edu (617) 353-4365 Industry Contracting – industry@bu.edu Subcontracts – Subawards@bu.edu 25 Buick Street Hours of Operation 9AM – 5PM

Resources BU Research - http://www.bu.edu/research/ Research Support - http://www.bu.edu/researchsupport/ RA/DA Assignment Sheet- https://www.bu.edu/researchsupport/contact/departmental-contacts/