Basics for New Finance Officers Part I Jan Johnston, Pendleton County Schools Jennifer Pierce, Bellevue Independent Schools

Resources for Finance Officers KDE’s Website Difficult to Navigate, but if you always start with this path, you can find a lot KDE’s homepage Click on District/School Support (on left) Click on Overview MUNIS Support and Guides Listing of all other Finance Related Topics

Financial Management Calendar KDE’s website | District/School Support | District Financial Reporting | Financial Management Calendar…. Shows what is due each day of each month in the calendar year Not only lists items for finance, but DPP (PA-2s, PA-3s) and HR related topics like New Hire Report Not always notified when it is updated – check for new version periodically

Important Due Dates for Superintendents Contains similar monthly calendar Several overlap with finance due dates http://education.ky.gov/CommOfEd/Documents/2016%20Impt%20Dates%20for%20Su perintendentCalendar%20Final.pdf

Financial Management Manual KDE’s website | District/School Support | District Financial Reporting | Financial Management Calendar….Manual Definitions of various revenue sources Property Taxes (Compensating, 4%, Subsection, Tier I, Tier II) Permissive Taxes (Utility tax, Occupational tax, Excise Tax) State Sources (SEEK, Grants) Federal Sources (IDEA, Title I, Title II, Perkins, Preschool) Budgeting and Financial Accounting Description of Items surrounding budgeting cycle (SBDM Allocations, Draft Budget, Tentative Budget, Working Budget, AFR) SBDM Council Financial Management SBDM Manual, Principal Selection Training

Financial Management Manual Restricted Funds/Balances FSPK – Building Fund & Capital Outlay, SFCC, SEEK Capital Outlay, Construction, Technology, Sick Leave Escrows Debt Management Bond Sales, Bonding Potential Attendance Pupil Attendance Program Documents Procurement Bid Law, Model Procurement, Other Purchase Policies/Process, Insurance Miscellaneous Bond of Depository/Treasurer, EFT, Employee Contracts, Salary Schedules, Utility Tax Procedures

“MAKE SURE YOU ARE IN THE GROUP” All State Munis Finance Contacts Email KDE MUNIS Support Team (Munis@education.ky.gov or KDEKHRISSupportDesk@education.ky.gov) May also talk to your district WAAPOC Sends out emails and webcasts on all topics – not just information about KHRIS Team can only answer questions/offer assistance with KY specific items KDE Munis Support Blog – takes you to SharePoint site ACA, Budgets, KHRIS, General Ledger, KRS/KTRS, MUNIS System Admin, Payroll, Webcasts https://staffkyschools- my.sharepoint.com/personal/kdemunis_education_ky_gov/Blog/_layouts/15/start.aspx#/List s/Categories/Category.aspx?CategoryId=12 Find a regional finance meeting to attend

Financial Management Newsletter KDE’s website | District/School Support | District Financial Reporting | Financial Management Calendar….Manual….Newsletters Notification of publication is iffy….suggest to look each quarter for new newsletter Contains Finance and DPP-related items (anything that would impact the district finances) Contains timely information for current/up-coming quarter

KDE Partner Resources KYMUG Listserv - https://www.coe.uky.edu/lists/kylists.php Complete name and email address Click KYMUG button to subscribe Coops (KEDC – Ramona Gardner) Regional Finance Meetings (networking!!!) MUNIS Support Help (Phone and On-line Support and now After Hours Escalation procedure) Tyler Community Tyler University

KDE Partner Resources KASBO (Leadership Institute, Spring/Fall Conferences, Targeted trainings) School Finance Management Institute (Gatton) Communications from the Commissioner KDE’s website | Commissioner of Education | Overview Advisory Groups Blog Messages (Fast Fives & Superintendent Emails) Presentations Webcasts State Employee Travel – Under “Rates” Section http://finance.ky.gov/services/statewideacct/Pages/travel.aspx

Questions??