Accounting News Office Professionals Meeting August 7, 2016 Darla Van Duren, Accountant

Accounting News Accounting contacts by subject matter Year-end deadlines Changes in travel procedures Reimbursement payment process POS reminders Training dates Questions, references, resources

Accounting contacts Bridget Cameron– Accounts Payable Hyesook Johnson – Accounts Payable Karalee Jacobs – Accounts Payable Jodene Collings-Hayes – Journal Entries Leslie McDonald – Accounts Receivable Darla Van Duren – Accountant Andi Tress - Director

Year-end deadlines Accruals, accruals, accruals Friday, September 8 Paper work due to accounting including, invoices, refunds, work-order postings, debit/credit transfer vouchers, accounts receivable, inter-fund billings, account code change vouchers, employee reimbursements for travel mileage and miscellaneous expenses

Changes in Travel Procedures Updated per diem rates Employee supervisor signature included on mileage form Travel advance receipts need to be submitted within 15 days instead of 10 days of travel Last meal entitlement is allowed when travel status extends two hours past what is considered the typical meal time Travel request form requires an estimate of travel

Per Diem Rates Increase overall Incidentals have been removed   Previous Rates New Rates Meal In-State Out-of-State Breakfast $ 10.00 $ 11.00 $ 15.00 $ 16.00 Lunch $ 15.00 $ 16.00 $ 18.00 $ 19.00 Dinner $ 31.00 $ 34.00 $ 31.00 $ 34.00 Incidentals $ 5.00   -   - Total Per Diem $ 61.00 $ 66.00 $ 64.00 $ 69.00

Mileage Form

Travel Request Form

Travel Request Form

Reimbursement Payment Process Reimbursement will be paid by EFT starting September 22, 2017 Employee travel, mileage and reimbursements will be EFT using Payroll’s account information Changes to your process: ADD Employee ID on forms Benefits: More convenient Safety Security

POS Reminders POS Trainings Guide to update coding ASB Workshop Cleanup coding prior to school start When to use what object code ASB Workshop August 15th Schedule Interface Correct coding structure Object codes

Training Training will include information on travel, mileage and POS – Private/Public dollars ERO Course Title: 2017-18 Accounting Training Course Code: FIN18100 ERO Link: pd.everettsd.org Dates: Friday, September 8, 2017 – 1:30 – 3pm Friday, September 22, 2017 – 1:30 – 3pm Friday, October 6, 2017 – 1:30 – 3pm

Questions, References, Resources Questions on a particular situation? Call or email us in the Accounting Office Business Information Manual section 1.05