FY2019 Planning Process Overview Budget Users’ Group FY2019 Planning Process Overview September 27, 2017

http://treasurer.cua.edu/Budget-Office/budgetoffice.cfm

FY19 Planning Process Budget Committee Meeting Calendar Budget Drivers Charge & Membership Meeting Calendar Budget Drivers Tuition Rates Enrollment Estimates Target Discounting Rates Contribution Projections Mandatory Requirements Auxiliary Services Endowment Payout Interest Expenses Capital Plan Templates & Resources Operating Fund Templates BUDZERO/BUDPBB for individual fund 11 & 15 orgs BUDSMRY for compiling division Designated Fund Templates BUDMEMO4 for individual fund 18, 19 & 59 orgs BUDSMRES for compiling division Salary Spreadsheets Endowments DIVE3151 for division Hands-On Training 10/4 1:45 pm to 3:15 pm Leahy LL50

Divisional Hierarchy John Garvey, President Frank Persico, Chief of Staff Campus Ministry Public Safety University Relations General Counsel Andrew Abela, Provost Academic Schools & Programs Sponsored Programs Centers & Research CUA Press Library Academic Budget Office Robert Specter, VP Finance & Treasurer Facilities Tech Services Budget & Inst’l Research Controller Human Resources Procurement Chris Lydon, VP Enrollment Mgmt Admissions Financial Aid Public Affairs Enrollment Services Scott Rembold, VP Advancement Alumni Affairs Development Mike Allen, VP Student Affairs Campus Programs Athletics & Fitness Center Dean of Students Counseling & Health Services Auxiliary Services

Provisional Submission Deadline: Provisional Submission Deadline: Officially Budgeted Funds Operating & Auxiliary Designated Fund 11 & 15 Tuition, Fee & Sales Revenue REVENUE budget is set centrally based on Enrollment Projections No 1:1 relationship between REVENUE budget & EXPENSE budget on an org level that would drive ability to spend Only when Performance Based Budgeting is fully implemented can orgs potentially increase their EXPENSE budgets if they bring in more REVENUE during FY (or vice versa) Provisional Submission Deadline: March 30, 2018 Fund 18, 19, 59 Donor Gifts & Savings from prior FY Operating activity REVENUE budget is set centrally based on Historical Activity & trends Each Division is given an EXPENSE budget pool (spend authority) matching the Division’s REVENUE budget, that can be allocated out as EXPENSE budgets between individual orgs Even if an org has spend authority through an approved EXPENSE budget, REVENUE must also exist either as new money already received or as a carryforward cash balance Any additional spending needs must be met on a Cash In – Cash Out basis where new REVENUE = new EXPENSES Provisional Submission Deadline: February 23, 2018

Balanced University Budget DESIGNATED Designated

Endowments Agency Other Funds Fund 47 Not budgeted. Donor Gifts that are invested. Earn interest quarterly after 1 year of investment. Only interest may be spent. Certain donors mandate that unspent interest must be reinvested at fiscal year end & do not roll over. The annual payout (interest) serves the function of a budget & caps spending, creating a budget error for REQs, payroll, etc. Additional spending from carryforward can only be done with Budget Office approval. If cash overspend occurs, it must be replenished from next year’s payout Fund 47 Not budgeted. Serves as a pass-through for non-CUA money. Funders are usually billed by Treasury for actual expenses incurred.

Next Budget Users’ Group Meeting: November 1 FY18 Fiscal Management Using nVision Reports to Make Managerial Decisions Understanding Encumbrances Projecting Future Expenses Reallocating Resources Other FAQ Issues REQ overrides Budget Revisions Funds Transfers Filling out Forms Your Role & Responsibilities Hands-On Training 11/8: 1:45 pm to 3:15 pm Leahy LL50 Quarter 2 will end 10/31/17

Preparing for FY18 Year-End Future Session Topics November 29 Ask Us Anything – Q&As FY19 Budget Prep & Submission FY18 Fiscal Management Policies & Procedures End of Calendar Year To-Dos Deadlines: Designated Funds: 2/23/18 Operating: 3/30/18 Quarter 3 will end 1/31/18 February TBD Preparing for FY18 Year-End Requisitions & POs Paying Invoices Changing Salary Funding Sources Deadlines Department vs Central Admin Responsibilities Quarter 4 will end 4/30/18