SPDG Grant Management PLC Grant Coordination of personnel & projects at all levels Presenter: Melanie Lemoine, Co-Director, LASPDG Facilitators: Jennifer Coffey, OSEP & Audrey Desjarlais, Signetwork

Webinar Ground Rules Roll Call Enter Name, State, and roll in chat pod Mute your phones: To Mute or Un-Mute Press *6 Please do not put your phones on ‘Hold’ Q & A Process (audio/chat): Ask questions in two ways – 1) via phone or 2) type in chat pod Archive Recording, PPT, & Materials: http://signetork.org/event_calendar/events

Next Call December 3, 2:00-3:00pm Eastern (date moved up due to holiday break) Topic: 2012 Competition Debrief, Program Measure Questions Presenter: Jennifer Coffey

Introduction Melanie Lemoine, Ph.D, Co-Director, LASPDG

Grant Management PLC Monday September 24, 2012

Questions to Start How is your grant organized? How often do all of the projects/organizations/people meet? Is there a communication system set up to get information out? How do you determine that progress is being made?

Louisiana SPDG (LaSPDG) Project Structure Louisiana DOE supports a co-director (.35 FTE) Support to project provided by Division Director and Section Leader Project staff supported through an Interagency Agreement with LSU 5 staff members at 1.0 FTE including a co-director Principal Investigator Contracts with People First of Louisiana and Pyramid CPRC

Organizational Structure LDOE LSU People First Pyramid CPRC LEA Subgrants

Getting People Together… LSU and LDOE staff meet face-to-face monthly Calls and emails as needed Staff meet to review quarterly report of progress Collaboration with LDOE and LSU SPP activity meetings 2-3 times a year Support LDOE “connector meetings” Support LSU with internships, trainings, and college events LSU staff meet weekly Standing office days are Tuesday and Thursday Other meetings as necessary

Poll Question #1: How often do you meet with staff? Weekly Monthly Quarterly Other

Getting People Together… LEA Support Onsite initial visits Regional meetings Webinars Phone & email communication as needed Contracts (People First and CPRC) Meet quarterly to review deliverables, updates, progress

Poll Question 2: How often do you meet with family agencies? Poll Question 3: How often do you meet with contractors? Weekly Monthly Quarterly Other Weekly Monthly Quarterly Other

Determining Progress Goal Attainment Scale Performance Based Contracts Reviewed by staff quarterly Performance Based Contracts Reviewed quarterly Quarterly Report