Completing Reports and Proposals

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Presentation transcript:

Completing Reports and Proposals © Prentice Hall, 2008 Business Communication Today, 9e

Three-Step Writing Process Planning Writing Completing © Prentice Hall, 2008 Business Communication Today, 9e

4 tasks to Finalizing Formal Reports and Proposals Revising Producing Proofreading Distributing © Prentice Hall, 2008 Business Communication Today, 9e

1- Revising Reports and Proposals Style and tone Organization Readability Content © Prentice Hall, 2008 Business Communication Today, 9e

Producing Reports and Proposals Design elements Report-writing teams Computer resources Audience expectations (Needs) © Prentice Hall, 2008 Business Communication Today, 9e

Components of Formal Reports Prefatory parts Text of the report Supplementary parts © Prentice Hall, 2008 Business Communication Today, 9e

Business Communication Today, 9e Prefatory Parts Report cover Title fly and title page Authorization letter Acceptance letter Letter of transmittal Table of contents List of illustrations Synopsis/executive summary © Prentice Hall, 2008 Business Communication Today, 9e

Business Communication Today, 9e Text of the Report Introduction Body Closing © Prentice Hall, 2008 Business Communication Today, 9e

Business Communication Today, 9e Supplementary Parts Appendixes Bibliography Index © Prentice Hall, 2008 Business Communication Today, 9e

Components of Formal Proposals Cover Title fly Title page Table of contents List of illustrations Copy of RFP Synopsis/executive summary Letter of transmittal © Prentice Hall, 2008 Business Communication Today, 9e

Business Communication Today, 9e Text of the Proposal Introduction Body Closing © Prentice Hall, 2008 Business Communication Today, 9e

Proofreading Reports and Proposals Inconsistencies Errors Missing components Spelling Text placement Punctuation Visual aids © Prentice Hall, 2008 Business Communication Today, 9e

Distributing Reports and Proposals Physical Electronic Web-based © Prentice Hall, 2008 Business Communication Today, 9e

Writing Requests for Proposals Company background Project description Overall requirements Decision-making criteria Proposal requirements Submission/contact information © Prentice Hall, 2008 Business Communication Today, 9e

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