National Electoral Rolls Purification- 2016 No Voter to be left behind Sensitization Programme of SDMs(E), EROs & AEROs on 01.04.2016 Office of the Chief Electoral Officer, Delhi

To be Concluded on 31st August 2016 NERP-2016 drive Started on 1st March 2016 To be Concluded on 31st August 2016 Aims of NERP 2016 Drive- Improving the Health of Electoral Rolls & Rationalising the Part boundaries and Polling Stations’ Locations

Objectives of NERP-2016 drive Purification of Electoral Rolls for high fidelity- Inclusion of all eligible voters in mission mode ERs Free from error No repeat/ multiple entries Removal of entries of Dead voters Improving PER and quality of images Single EPIC for an Elector Fill the gaps in ER Ratio, Gender Ratio, Youth Electors Rationalization of Polling Stations and Parts Standardization of sections, part boundaries & PS location BMF mapping on GIS platform Improved interactive Nazari Naksha (PS Map)

NERP 2016-Quantifiable Targets Removal of imbalance ERs v/s Census- E/P ratio Gender ratio and Age Cohort wise Gap Inclusion of eligible voters with focus on maximization of enrolment in 18-19 age group NO repeat Entry Linking of ERs with registered death records & periodical updation 100% Coverage of good quality images in PER with no repeat images 100% coverage of EPIC with unique EPIC Rationalization of Section, Part boundaries and PS location Improvement in Nazari Naksha (PS Map) GIS based interactive PS Map with BMF details

NERP 2016 -Strategy Gap in EP ratio, Gender Ratio and 18-19 years voters – INCLUSION OF ALL ELECTORS Focused SVEEP efforts for creation of awareness after analysis of census 2011 data vis-à-vis ERs. Effective coverage of new voters through campus ambassadors and school education department personnel. III. Complete stakeholders’ involvement including Public in upkeep of ER health.

NERP 2016- Strategy REMOVAL OF DEAD ELECTORS- One time compilation of 5 years registered deaths within districts and AC wise comparison by ERO/AEROs to locate and remove dead voters’ entries. Developing a System of Monthly removal of dead voters during NERP 2016 by linking registered death database with ERs entries. III. Keeping sufficient copies of Form 7 in the offices of the registrars of death, Officers Authorised to issue legal heir certificates or carry out mutations and collecting the filled-in form 7 every month.

NERP 2016- Removal of Repeat Entries REMOVAL OF MULTIPLE ENTRIES FOR SAME VOTER : Conducting software based de-duplication by matching each elector’s personal details 1. NAME 2.RELATION TYPE 3.RELATION NAME 4.GENDER 5.AGE + /- 1 Years ELECTOR REPEATED WITHIN PART ELECTOR REPEATED WITHIN AC ELECTOR REPEATED ACROSS ACs IN A STATE ELECTOR REPEATED ACROSS NEIGHBOURING ACs ACROSS STATES ELECTOR REPEATED ACROSS ACs IN THE COUNTRY Table /Software based image comparison for probable repeat entries/ Repeat EPIC set. Citizens’, Electors’ & Political parties’ Input on repeat / dead voters’ entries BLO verification for all sets of ‘image matched’ probable repeat entries Sharing the confirmed repeat entries cases with stakeholders. Systematic field visit and recording of ASD voters details by the BLOs.

NERP 2016- Repeat EPIC No. Software based Report generation for set of same EPIC No. entries and verification of image and personal details to segregate list into SAME ELECTOR WITH SAME EPIC NUMBER – remove superfluous entry(ies) DIFFERENT ELECTROR WITH SAME EPIC NUMBER – Give new EPIC No. to voter issued with EPIC at a later date. BLO Field verification for all sets of the repeat EPIC cases.

NERP 2016- Removal of Errors in ERs V. Software based flagging and Report generation for entries with 17 types of errors & junk characters Voter first/last name is Null/Junk Characters Part No. is Null/Junk Characters Serial No. of the Voter is Null/Junk Characters Section No. is Null/Junk Characters House No. is Null/Junk Characters Voter relationship #M,F,H,O or m,f,h,o/Junk Characters Voter Sex M,F,TG(Third Gender)/Junk Characters Voter gender is male but relationship is H/Junk Characters Voter relatives name is blank/Junk Characters EPIC no. is less than 10/Junk Characters Age is less than 18 or greater than 100/Junk Characters Photograph exist but ID Card No. is not available ID Card No. exist but Photograph is not available List of Records where EPIC no. is repeating Voter gender is female but relationship is F/O for voter age > 30 Voter Status type #N,E,S,M,R or n,e,s,m,r /Junk Characters Number of sections having no voters Correction and removal of errors after BLO field verification and correction with form 8

NERP 2016- Improvement of Images quality VI. Software based Report generation for set of same image entries and verification of personal details to segregate list into DIFFERENT ELECTORS WITH SAME IMAGE- CORRECTION (FORM 8) TO CHANGE AND CORRECT IMAGE(S) SAME ELECTOR WITH SAME IMAGE- DELETION OF SUPERFLUOUS ENTRY-Suo-moto. Software based Report generation for entries with poor quality, Non human images CORRECTION OF IMAGE (FORM 8) TO CHANGE AND CORRECT IMAGE(S)

NERP 2016: Building Strong link with the Electors Collection of contact details of electors and/ or their family members Mobile No. Land line No. e-mail address. Building family tree by collection of details of Parents’ EPIC no. where ever possible.

NERP 2016 Rationalization of Section, Parts, PS location A thorough exercise of rationalization/modification of polling stations with a list of activities drawn before with a clear timeline for each activity- Standardization and clear demarcation of sections within part. Standardization of Part boundaries Selecting most optimal PS location on the criteria fixed by the commission after Stakeholders participation Improvement of Nazari Naksha to make interactive GIS Map with BMF Details GIS Map for drawing rough part boundary, Latitude/longitude of existing and all probable PS locations. A system of Indexing and coding of PS based on type of PS and obtaining coordinates of all probable buildings with BMF mapping for future rationalization.

NERP 2016 Rationalization of Section, Parts, PS location Protocol for PS Rationalization- Standardization and rationalisation of Sections by re-assigning of electors from one polling station to other polling station, to make the area of the polling station compact with voters strength of ~1200 in rural area and ~1400 in urban area There should not be any island of other polling station area within a polling station boundaries. Creation of new and amalgamation of existing polling station, wherever needed, Voters are not required to travel long distances (over 2KM) and /or cross geographical barriers like river, ravines, rivulets, spills, deep forest etc. to reach PS. Identification & mapping of alternative PS locations within part with BMFs, for informed decision making on PS locations and stakeholders consultation. Providing a polling station to new colonies that have cropped up during intervening time. Converting the auxiliary polling stations into main polling station. This may need re- distribution of electors between them.

NERP 2016 Rationalization of Section, Parts, PS location Protocol for PS Rationalization Continued….- Efforts should be to locate PS in Govt. building as far as possible. All such Probable PS buildings and existing PS buildings should be got inspected by an officer not below the rank of Nayab/ Deputy Tahsildar or equivalent officer to collect suitability details in the checklist format attached. The rationalization should be done after 100% physical verification of the existing and probable polling station locations and the relevant parts of the electoral rolls. Improve Nazri Naksha as a precise PS Map drawn using CAD/ Sketches to the scale with dimensions and model layout, with BMF information, actual images of PS, Google- Street & Map view and Key map on how to reach.

NERP 2016 Schedule of activities for Rationalization of PS

Polling Booth and BMF details

NERP 2016: Process ECI IT wing to develop software tools for image processing and de-duplication to Generates AC wise, Part wise data to identify- Repeat Entries for Exact personal details of electors Within and Across Parts in ACs, Across ACs in a District, Across District in a state, Neighbouring ACs, Across States Entries without images. Poor Quality images/ Non human images Entries with exact match of images Entries having 17 types of Errors Repeat EPIC Nos. within and across states Protocol to link death registers

NERP 2016 : The Process For identification of gaps in EP ratio, gender ratio and imbalance in age cohorts, analysis of ER data at AC level vis-à-vis district census projected figures (Formats 1 to 8) shall be done by the EROs & AEROs along with BLOs & Supervisors. DEOs then interact with EROS & AEROs and make analysis of electoral data in respect of all ACs under their jurisdiction. Finally the CEO shall review the analysis done by respective DEOs and EROs/ AEROs.

After identifying and quantifying The Gaps in ERs NERP 2016 : The Process After identifying and quantifying The Gaps in ERs Getting/ developing the database of Repeat/ multiple entries, Poor/ non human/ repeat images Errors in ERs. Database of deaths since 1st January 2011, The CEOs would Finalize the strategies and Develop fortnightly plan of action with activities to be undertaken by respective DEOs/ EROs to bridge the Gap and Assess resources needed for the purpose.

NERP 2016: Activities planning & Time line The NERP 2016 to be launched from 1st March 2016 to undertake Preparatory action and SVEEP activities during March 2016 Field Verification Phase shall start only in the Month of April 2016. AC wise Gap analysis, finalizing strategy & action plan with time lines and fixing the responsibilities for execution and supervision may be done during March 2016- Analysis by EROs & AEROs (with Format 1 to 8) along with BLOs (with BLO register) & Supervisors- Analysis and review by DEOs along with EROS & AEROs Review by CEO with DEOs and EROs

NERP 2016: Activities planning & Time line The IT branch during March generate lists for entries requiring action. Web portal to be developed by ECI for getting voluntary information from stakeholders on repeat entries, entries of ASD voters A dash board will be created by ECI for data entry on daily basis and for analysis of progress of implementation. Strict Protocol for issue of new EPIC no. by EROs would be developed by ECI. The Commission will closely monitor and periodically review the progress of NERP 2016 throughout the drive period.

DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) Sl. No. Activity Timeline for Action Action by Present Status 1 Circulation of NERP instructions to all DEOs/EROs By 08.03.2016 (Tuesday) ER branch Already Done 2. Meeting-cum-Sensitization for all DEOs 16.03.2016 (Wednesday) ER/Training branch 3. Training-cum-Workshop of EROs, AEROs & SDMs (Election) 18.03.2016 (Friday) 4. Analysis of ER data in format 1-8 at District/AC/PS level Preparation of composite district level analytical note by DEOs in consultation with EROs & AEROs By 30.03.2016 (Wednesday) DEOs/EROs/AEROs 5. Submission of District Level Analytical Note by DEOs to CEO along with strategies for achieving the targets of NERP-2016 By 31.03.2016 (Thursday) DEOs 6. Discussion of CEO with DEOs on District Level Analytical Note and preparation of State Level Analytical Note By 07.04.2016 (Thursday) 7. Submission of State Level Analytical Note to ECI By 08.04.2016 (Friday)

DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd…. Sl. No. Activity Timeline for Action Action by Present Status 8. Appointment of BLOs by EROs By 31.03.2016 (Thursday) EROs 9. Training of BLOs and Supervisors at AC level by ERO 21.03.2016-30.03.2016 10. Preparation of SVEEP Plan for NERP Drive Development of publicity material By 05.04.2016 (Tuesday) SVEEP branch 11. Identification of 17 kinds of errors through IT software and providing the same to Districts and ACs for action IT branch, CEO (HQ) Already done. 12. Identification of cases of blank/identical images through IT software (Within AC & Across AC) and providing the same to Districts and ACs for action IT branch, CEO(HQ) IT Division, ECI Already done by IT branch, CEO (HQ) ECI list awaited 13. Identification of cases of same EPIC no. in Electoral Roll through IT software and providing the same to Districts and ACs for action 14. Identification of probable duplicate entries in Electoral Roll through IT software under following categories and providing the same to Districts and ACs for action:- Within PS Within AC (Across PS) Across ACs Interstate By 11.04.2016 (Monday)

DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd…. Sl. No. Activity Timeline for Action Action by Present Status 15. Providing the list of dead electors on the basis of death registration data, provided by 3 MCDs /NDMC/DCB, to Districts/ACs for action By 31.03.2016 (Thursday) IT branch, CEO (HQ) 16. Uploading of all lists of probable repeat/ multiple entries, repeat EPICs & dead voters entries in Electoral Roll at the website of CEO & DEOs After generation of the said lists IT branch, CEO(HQ) ER branch DEOs 17. Meeting with Political Parties at State Level First week of April,2016 18. Media Briefing/Press Release at State Level SVEEP branch 19. Meeting with Political Parties at District Level By First week of April,2016 20. Publicity campaign through all types of mass communication like Radio FM, Print Media, Pamphlets/Posters/Banners, Internet Campaign etc and Digital banner facility through Facebook, Twitter etc April,2016-June,2016

DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd…. Sl. No. Activity Timeline for Action Action by Present Status 21. Action on all cases of following categories at District/AC level:- 17 Kinds of Errors Blank/Identical images Same EPIC no. Probable duplicates Dead Electors ASD electors 01.04.2016-30.06.2016 EROs/ AEROs 22. Collection of mobile numbers, email-ids etc. from the electors while visiting the area 23. One day meeting of BLOs with BLAs By Second week of April,2016 EROs/AEROs/BLOs 24. Reading of PS wise list of repeated/multiple entries/repeated EPIC No. and dead voters, in the meeting of concerned wards and RWAs on a prefixed date. By Third Week of April, 2016 EROs/AEROs 25. Special Camps in Colleges/ITI/Polytechnics for enrolment of Youth Electors (18-19 years age group) 12.04.2016 & 13.04.2016 DEOs/EROs/AEROs 26. Special Drive/Camps in schools for enrolment of Youth Electors (18-19 years age group) 26th ,27th ,28th & 29.04.2016

DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd…. Sl. No. Activity Timeline for Action Action by Present Status 27. Special Drive for enrolment of Women Electors 09.05.2016-14.05.2016 DEOs/EROs/AEROs 28. Disposal of all applications relating to purification of electoral rolls (Form 7 & 8) By 15.07.2016 (Friday) EROs/AEROs 29. Online feeding of data at ECI Dashboard on daily basis On daily basis DEOs 30. Online monitoring at each level Daily through ‘Daily Monitoring Reports’ available through email to all DEOs/SDMs(E)/EROs/AEROs/CEO office Newly introduced Monthly Report of Voter Centres Daily Monthly 1.DEOs 2.EROs 3.AEROs 4.CEO office 1.DEOs/EROs/AEROs 2. ER branch 31. Proper and Robust mechanism for complaint redressal and proper records of complaints received and reply given 01.04.2016 – 31.08.2016 ER branch

DELHI’s ACTION PLAN - FOR RATIONALISATION OF PS S No. Activity Number of days required as per ECI instructions Schedule Action by Present Status 1 Designating a senior officer as Nodal officer by District Election Officer (DEO) for the work of physical verification of existing and probable polling stations for District as well as all ACs. 2 21.03.2016 to 22.03.2016 DEOs Detailed physical verification to verify BMF facilities and other aspects as mentioned in ECI letter dated 27.02.2016 and 04.03.2016 30 23.03.2016 to 21.04.2016 3 Preparation of preliminary proposal by RO and submission to DEOs 22.04.2016 to 24.04.2016 ROs/EROs 4 Preparation & publication of Draft list of Polling Stations. 25.04.2016 to 27.04.2016 5 Supplying copies of the proposals of modification in the existing list of PSs to local branches of all recognized political parties. 28.04.2016 to 29.04.2016 6 Putting the draft list of polling stations on public domain and inviting suggestions from public. 7 30.04.2016 to 06.05.2016 Taking decisions on suggestions made by public 07.05.2016 to 11.05.2016 8 Holding meeting with the political party representatives and MLAs/MPs to discuss the draft list of PSs. Suggestions received are to be taken in to consideration during such meeting. 12.05.2016 to 18.05.2016

DELHI’s ACTION PLAN FOR RATIONALISATION OF PS (contd….) S No. Activity Number of days required as per ECI instructions Schedule Action by Present Status 9 Taking decision on suggestions made by the political party representatives and MLAs/MPs, after physical verification of the suggested locations 10 19.05.2016 to 28.05.2016 DEOs Preparation of AC wise proposals (with modifications, if any, suggested by political parties), scrutiny and forwarding by DEO, and submission thereof to the CEO along with the scrutiny sheet and the prescribed certificates. 21 29.05.2016 to 18.06.2016 11 Entry of Proposals of rationalization of Polling Stations at AC level in “PS Rationalization Module” software of CEO,Delhi office. 14 19.06.2016 to 02.07.2016 EROs & IT branch, CEO (HQ) 12 Preliminary scrutiny and checking by the office of the CEO. 15 03.07.2016 to 17.07.2016 ER Branch 13 After thorough scrutiny, submission of proposal with comments/recommendation to the ECI for approval. 18.07.2016 to 01.08.2016

DELHI’s ACTION PLAN FOR RATIONALISATION OF PS (contd….) S No. Activity Number of days required as per ECI instructions Schedule Action by Present Status 14 ECI’s approval to the proposals submitted by the office of CEO, at least one month before the date of Draft Publication of the Electoral Roll. 10 02.08.2016 to 11.08.2016 ECI 15 Conveying the ECI’s approval to DEOs. 2 12.08.2016 to 13.08.2016 ER Branch 16 Integration of rationalization of PS in electoral roll database as per proposal approved by ECI 14.08.2016 to 28.08.2016 EROs & IT branch, CEO (HQ) Total No. of Days 161 17 Mapping of Basic Minimum Facilities (BMFs) Preparation of improved rough sketch maps (Nazari Naksha) using IT techniques like CAD and GIS maps PS images Key map for reaching the PS and CAD drawing with model lay out for each PS 01.09.2016 to 15.09.2016 DEOs/EROs 18 Validation of AC maps on GSDL platform 30 11.04.2016 to 10.05.2016 EROs

Delhi Electoral Roll Parameters (As per E-Roll published on 11. 01 Normative Value on the basis of Census Actual as on 11.01.2016 Variation EP Ratio 66.92 73.48 (+) 6.56 Gender Ratio 868 805 (-) 63 No. of electors in 18-19 years age 750490 128776 (0.97%) (-) 621714

DISTRICT WISE STATUS (as per E-Roll published on 11.01.2016) Name of District EP Ratio Gender Ratio 18-19 age group electors North 71.35 814 12836 (0.84%) North-East 69.47 (Lowest) 802 12132 (1.15%) Central 72.21 813 10584 (0.89 %) New Delhi 73.33 791 8511 (0.93%) (Lowest) North-West 71.98 829 13220 (0.92%) West 75.01 850 11592 (0.95%) South 71.28 771 8525 (1.01%) South-West 76.47 (Highest) 815 19966 (1.13%) (Highest) East 75.92 801 11282 (0.99%) South-East 75.96 710 (Lowest) 10968 (0.84%) Shahdara 74.45 862 (Highest) 9160 (0.99%) District South-East has second highest (75-96) EP Ratio but lowest Gender Ratio (710) in Delhi, which is a matter of special concern

17 KINDS OF ERRORS

Daily Monitoring System

THANKS