PowerPoint Day 2

Module 3 Styles, Themes and Variants Master Slides Custom Slide Layouts Headers & Footers Smart Art Data Charts Importing from Word

Styles ,Themes, Backgrounds & Variants

Slide Styles Pre-Designed simple choices for the stylistic feel of your presentation. Changes the whole slide deck at once! “Slide Styles” AKA Background Styles 2013 –Design tab > Variants gallery 2010 – Design tab > Background group

Themes & Variants Themes instantly give your presentation a finished look! Variants allow you to customize a theme. Design tab Have them click on a theme to apply it. Then have them customize their theme by changing the colors, fonts and effects 2013 – Design tab > Variants gallery > Colors, Fonts, Effects 2010 – Design tab > Themes group > Colors, Fonts, Effects With different Color Fonts Effects

Slide Masters

What’s Determining the… Design Colors Feel Back-ground Look The answer: Master Slides!

Master Slides Master Slide Layout Masters Slides View tab > Slide Master Master Slides determine structural content, like placeholder locations

Why Use Slide Masters? I don’t like centered text. So I end up changing the alignment every time!

Why Use Slide Masters? I like all my text to line up perfectly So I end up moving the text box every time!

Why Use Slide Masters? I like more space between my text boxes So I end up re-sizing the text boxes every time!

Why Use Slide Masters? Why do all that work over and over again? You could make that change ONCE on the master slide!

Masters vs. Themes vs. Templates Themes/Styles Color, Look, Feel and Background Master Slides Structural. Controls placeholder locations Templates Corporate stored items with the above combined plus with sample slides, and possible presentation structures Master Slides determine structural content, like placeholder locations

Custom Layouts

Adding custom slide layouts to the Master slide Are these not cutting it for you? Need a special layout? Make your own! In Master view,

Headers and Footers

Headers & Footers Find Headers & Footers on the Insert tab of the ribbon Modify the Headers and Footers from the Insert tab > Header & Footer Note that the Header and Footer locations are determined by the Slide Master, so unlike other programs, you can’t choose WHERE they go here, you can only choose what they display.

Headers & Footers Date & Time Page Number “Footer” text Modify the Headers and Footers from the Insert tab > Header & Footer Date & Time Page Number “Footer” text

Smart Art Graphics

Which looks better? Situation Task Action Results Recommendation

Creating SmartArt Diagrams From Text (Home tab) From Scratch (Insert tab) To create smart art from text, select the text box. Home tab > Paragraph group > SmartArt button To create from scratch, Insert tab > Illustrations > SmartArt button

Converting Bulleted Lists into Smart Art Step 1 Step 2 Step 3 Step 4 Step 5 Create SmartArt using the list on the right We’ll probably want a “List” type of graphic

Converting Bulleted Lists into Smart Art Insert a Smart Art graphic from scratch and then populate it with this cycle: Expansion Peak Contraction Trough

SmartArt with Images Click on the image icon on the SmartArt graphic on the right. Then choose a picture. Alaska Canada Iceland Click on the image icon inside the SmartArt graphic to insert a picture there.

Creating Data Charts

Creating Data Charts

Inserting an existing Excel Chart Copy in Excel and Paste here Paste it here! Make sure to let everyone know that this is now linked! If you change the original data in Excel, it will update here! TEST IT OUT

Inserting Charts from scratch From the Insert tab or Insert from a Content Box

Importing Outlines from Word

Importing from Word is Easy!

Importing from Word is easy! In Word, access your Outline View (View tab) Assign Levels to text Titles should be Level 1 Content text should be Level 2 Sub-bulleted text should be Level 3

Importing from Word is easy! Use the New Slide command on the home tab in PowerPoint And select Slides from Outline

PowerPoint Day 2

PowerPoint Day 2

Module 4 Advanced Animations Animation Painter Automating a Slideshow (Rehearse Timings) Photo Albums Adding Music and Video Video Editing Options Slideshow Tools Handouts in Word Custom Slide-Shows PPT Show-Only Hyperlinks and Action Buttons

Advanced Animations

What should Animations DO Reveal

PROJECT REQUIREMENTS Functional Requirements Business Requirements Technical Requirements

E-LEARNING ANYTIME TRAINING MS Office, Graphic and Web Design END USER TRAINING Microsoft, Citrix, VMware, Red Hat, and More TECHNICAL TRAINING Project Management Business and Leadership Workshops PROFESSIONAL DEVELOPMENT TRAINING This type of animation is called a “wipe” The text (white) is the same color as the background. The boxes have a “fly in” animation on them. Software and Professional Development E-Learning E-LEARNING ANYTIME TRAINING

What should Animations DO Tell a Story or

What should Animations DO Tell a Story or

68% Gross Revenue INCREASE 2014 2015 $3,081,039 $2,025,684 Notes: 2013 was 331,096 because of groupon/living social. 2014 2015

Different Kinds of Animations Exit Animations Emphasis Animations Entrance Animations Motion Path Animations

Adding Multiple Animations to One Object Use the Add Animation button (Animation tab) to add more animations Practice! Animate the speak bubble on the right, apply at least two animations. Show that by clicking on the normal animate gallery, we can add one animation. But if we use it to try to apply a second animation, the second one just replaces the first one!

“On Click” vs. “After Previous” vs. “With Previous” I must advance Manually Starts Automatically (After) Starts Automatically (At the same time) Advance each of the animations to show how they work in each circumstance.

Animation Painter Just like the format painter, the animation painter will copy and paste animations from one object and apply them to another! 1. Click on this shape 2. Click on the Animation Painter 3. Then click on this shape

Animate Smart Art This interacts with This and Show them that when you apply animations to a smart art graphic, it tends to animate all at once. Use the “Effect Options” button to change the order of animation.

Now you try…

“Break-Apart” smart art to animate independently Sales Marketing Management Production

“Break-Apart” Smart Art Use the Convert command (SmartArt tools Design tab) Convert to Shapes To break apart smart art, Smart Art Tools contextual tabs > Design > Convert > Convert to Shapes Then ungroup the shapes so you can animate them independently.

Automate a slideshow / Rehearse timings Rehearse Timings command on Slideshow tab Use Slide-Sorter view to see the timings of each slide Explain that if we are not able to be in front of our computer while we’re giving the presentation, it may be advantageous to have recording timings for each slide. Slideshow tab > Rehearse Timings They can easily see the timings for each slide using the slide sorter view. Remove timings by changing the transitions back to a standard timing, or to advance on mouse-click.

Creating a PowerPoint Photo Album You’ll need pictures prepared for this.

Adding Video and Audio

Adding Video!

Overview of video editing options Place Markers in your video Edit the video length, & start and stop time Have it start automatically or when someone clicks on it

Overview of video editing options     Plays over and over Video takes up whole screen Video disappears when it’s not playing When done playing, shows first frame

Or Hyperlink to Audio File Adding Audio Add Audio as Media Or Hyperlink to Audio File

Presentation Tools

Pen and Highlighter tools (during presentation)

Or to review your PPT before presenting Find better word

Slideshow keyboard shortcuts While you are in slide show mode, you can press…. F5 To Start slideshow from beginning Shift F5 Start from current slide

Slideshow keyboard shortcuts While you are in slide show mode, you can press…. B

B W or For Blackout

W For Whiteout

Go back one slide (or animation)

9 + “Enter” To go to Slide 9

Slideshow keyboard shortcuts While you are in slide show mode, you can press…. F5 Shift F5 B W 9 + “Enter”

Handouts

Audience isn’t multitasking Handouts are Good! Don’t print slide deck! Audience can relax Handouts are WAY better that just printing someone your PowerPoint slide deck, for three reasons: If you’ve built a good slide deck, it’s a BAD handout (sparse info on slide deck) Then they can sit back and relax and enjoy listening knowing you’ve made notes for them They’re not taking notes during the presentation (multitasking = bad) Audience isn’t multitasking

Creating Handouts in Word Send your slide deck to Word, where you can customize the Handouts for your audience. File tab 2013 - Export 2010 - “Save & Send”

Custom SlideShow

creating Custom Slideshows I want…. Custom Slideshow This one This one And this one

Show Only

He’ll fix it for me, right? Wow, Joe’s presentation is really nice. I’ll call Joe… He’ll fix it for me, right? Wow, Joe’s presentation is really nice. Oh No! What did I do!?! Maybe I could change it by… Has a co-worker every done this to your presentation?

Saving a Presentation as Show-Only Save-As PowerPoint Show Explain that by saving as PPT Show-Only, no one can edit the file, they can only run the presentation!

Hyperlinks and Action Buttons

Did you know that hyperlinks can do more than that? We’ve all seen hyperlinks right? Did you know that hyperlinks can do more than that?

Hyperlinks can… Open a File Open an email Navigate me to other slides! Click on this in presentation view

Hyperlink these objects to… Our Excel file Email WOW@Learnit.com Custom Show (Place in this document) Show them how to hyperlink… Right-click on the object and choose hyperlink OR

Well Done Everyone! PowerPoint Day 1