SPS YETS 2017/2018 Planning meeting (No.2) 27/09/17 David Mcfarlane EN-ACE D. Mcfarlane

Topics YETS 2017/2018 dates. Key Dates & Schedule for week 1. YETS AUG test draft dates. YETS Access system Tests Draft Planning. IMPACTs COORDINATION SECURITE PENDANT LES ARRETS DU SPS. Rappel EN-EL. ECRs. Future meetings & presentation of group planning's. What information I now need from you. External visitors. Access rights and safety equipment. Important group and project contacts. A.O.B. EN-ACE D. Mcfarlane

Machine access (weeks) EN-ACE D. Mcfarlane Year-End Technical Stop 2017-2018 References: 15 weeks beam to beam stop for the LHC Xenon physics for the North Area 5 weeks for commissioning (hardware tests + cold check-out + beam commissioning) in the injectors (PSB, PS, SPS) before beam ready for the LHC 2 to 3 days of diagnostic tests in the injectors with machine closed Machines Machine access (weeks) (not including the 2 weeks of annual closure) LINAC2 4 PSB 6.5 PS SPS 7.5 LHC 11

Key dates Beam off at 06:00 on Monday the 18th December Access into BA7, TI2, TAG41, TAG42 & TI8: Monday the 18th December until Friday the 23rd February 2018. 8 weeks of access. Access into BA3,4,5 & 6: Thursday the 21st December until Friday the 23rd February 2018. 7.4 weeks of access. NO works are currently planned during the 2 week Xmas vacation. XMAS holidays: Saturday the 23rd December to Sunday the 7th January inclusive Access into BA1 & BA2: Monday the 8th January until Friday the 23rd February 2018. 7 weeks of access. 3 weeks foreseen for EPC tests and cold-checkout by OP. SPS will take beam from the PS on Monday the 19th March 2018, followed by 1 week for beam setup. SPS ready to give beam to the LHC on Monday the 26th March 2018! EN/ACE/OSS BE/OP EN-ACE D. Mcfarlane

Current schedule for week 1 (18th to 22nd December) Monday 18th December Beam off 06:00Hrs Access possible in BA7, TI2, TAG41, TAG42, TI8. All water and power to remain on (Machine is in standby) SPS ring closed to everyone except: RP: will survey the tunnel Magnet team: to remove covers on the magnets. Tuesday 19th December Magnet team conduct tests SPS closed (to everyone except Magnet team) Wednesday 20th December Thursday 21st December Water can be cut and the machine electrically isolated BA1 and BA2 remain closed for RP cool down BA3, BA4, BA5, BA6, BA7 are open for general access Friday the 22nd December BA3, BA4, BA5, BA6, BA7 are open for general The SPS is effectively still in run mode. General access into the SPS begins. EN-ACE D. Mcfarlane

YETS 2017/2018 AUG Tests Draft Planning Point Day (Access will be blocked) BA1 Monday 22nd January (W4) BA2 Wednesday 31st January (W5) BA3/BB3 Friday 2nd February (W5) BA4 + AWAKE Thursday 8th February (W6) BA5 Monday 12th February (W7) BA6 Tuesday 13th February (W7) BA7 Wednesday 14th February (W7) AUTO TRANSFERT TEST 2018 No access in LHC1, LHC18, BA6 & BA7 27th and 28th January Saturday & Sunday (W4) BA80 Monday 19th February (W8) BA81 Tuesday 20th February (W8) BA82 Wednesday21st February (W8) Can you please check if these dates are ok with your SPS YETS planning ? (And see if there are some blocking points or not..) EN-ACE D. Mcfarlane

YETS 2017/2018 Access system Tests Draft Planning Point Day (Access will be blocked) BA1 06/02/2018 PM (½ day) BA2 07/02/2018 AM (½ day) BA3 31/01/2018 AM (½ day) BA4 31/01/2018 PM (½ day) ECX4 01/02/2018 AM (½ day) BA5 02/02/2018 PM (½ day) ECA5 05/02/2018 AM (½ day) BA6 05/02/2018 PM (½ day) BA7 06/02/2018 AM (½ day) TT61 BA80 07/02/2018 PM (½ day) TAG42 02/02/2018 AM (½ day) Ring & BA7/TAG42 19/02/2018 (1 day) & 20/02/2017 (1/2 day) EN-ACE D. Mcfarlane

Please fill out your IMPACTs correctly!!!!! Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!! (YETS-SPS-2017/2018) Do not leave proposed schedule Blank!!!! I am not psychic!!! If you clone an IMPACT: Check the dates are correct Check the location is correct Check the description is correct (not just the title) Basically, CHECK EVERYTHING!!!! If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning. If they are not then please contact me so that we can rectify the problem. WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!! EN-ACE D. Mcfarlane

RESUME DU FONCTIONNEMENT DE LA COORDINATION SECURITE PENDANT LES ARRETS DU SPS (Reference HSE / GSI – WS-1) Coordination sécurité pour les travaux dans les complexes (PS, SPS et LHC) Assurée par l’unité organique responsable de la coordination de l’arrêt (EN/ACE/OSS-COS) Réalisée via la planification, la validation des interventions (IMPACT) la présentation à chaque réunion de coordination d’un tableau de suivi des VIC   VIC (visite d’inspection commune) Organisée par le superviseur de travaux, sur sa propre initiative ou sur demande de l’unité organique en charge de la coordination Présence obligatoire du superviseur de travaux et de l’intervenant – Présence sur demande d’un représentant d’une fonction de sécurité du CERN (EROS ou expert HSE) Rédaction d’un compte-rendu de VIC via IMPACT Suivi des travaux Assuré par le superviseur de travaux. Retour d’information à l’unité organique, au minimum chaque semaine lors de la réunion de coordination. Par les représentants de l’unité organique EN-ACE D. Mcfarlane

Rappel EN/EL Les DIC/DIF/DIR/DFP DEFINITIVES sont à transmettre au plus tard le 15.09.2017 accompagnées des documents nécessaires à la réalisation des travaux. Les demandes arrivées après se verront dans le meilleur des cas traitées dans un second temps, voir pas du tout. EN-ACE D. Mcfarlane

SRRs and ECRs for the SPS SPS planning and coordination meeting for YETS 2017-2018 SRRs and ECRs for the SPS

Outline SPS ECRs for YETS 2017-2018: status SRRs and ECRs: reminder All known activities needing ECRs ECRs received ECRs expected -drafts not yet submitted to EN-ACE-CL- SRRs and ECRs: reminder Roadmap Tips

SPS ECRs for YETS 2017-2018: status All known activities needing ECRs EDMS reference Title Authors/contact person SPS-TPSWA-EC-0001 Diffuser for LSS2 ZS electrostatic septa B. Bahlan, J. Borburgh (TE-ABT) Change 1 ZS for the ZS improvements [TBC if carried out during YETS] SPS-LJ-EC-0005 New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS P. Parrado, E. Montesinos (BE-RF) SPS-ADKSV-EC-0001 Slotted Line Kicker in LSS3 of the SPS SPS-V-EC-0005 Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS 2016-2017) - BA3* C. Pasquino, J. Ferreira (TE-VSC) Doors Fire safety (WP1) Point 4 - Prototype in LSS4 R. Morton (SMB-SE) SPS impedance flange reduction in Arc 45 (related to ECR 1709280) J. Pérez Espinos (TE-VSC) SPS-TACW-EC-0001 Installation of Target Absorber Collimator with Tungsten jaw in half-period 51710-51810 of the SPS S. Montesano (EN-STI) SPS-Y-EC-0003 Safety access in BB5: ECA5 Access Point Installation T. Ladzinski (BE-ICS) SPS beam dumping system kicker platform, transmission cable trays and cables installation in SPS point 5 P. Van Trappen (TE-ABT) Installation of a roman pot in LSS5 HL-LHC SPS crab-cavity test stand – installation in YETS G. Vandoni (BE-RF) EIS-Machine for RF Power on the HL-LHC SPS crab-cavity test stand SPS-CC-EC-0001 Replacement of Telecom Radiating Cable in the SPS S. Agosta (IT-CS) Replacement of the emergency lighting in the SPS tunnel and shafts S. Bertolasi (EN-EL) SPS amorphous carbon coating (related to ECR 1719610) W. Vollenberg (TE-VSC) * The Modification of the SPS sectorization was described in SPS-V-EC-0005 (v.1.0 Released). The sectorisation in BA3 will be performed during the YETS  a different ECR not needed.

SPS ECRs for YETS 2017-2018: status ECRs received EDMS reference EDMS Status Title Authors/contact person LIU Project Deadline Date / Released Date SPS-TPSWA-EC-0001 Under Approval Diffuser for LSS2 ZS electrostatic septa B. Bahlan, J. Borburgh (TE-ABT) NO 2017-08-28 SPS-LJ-EC-0005 New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS P. Parrado, E. Montesinos (BE-RF) YES 2017-06-29 SPS-ADKSV-EC-0001 Released Slotted Line Kicker in LSS3 of the SPS SPS-V-EC-0005 Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS 2016-2017) - BA3* C. Pasquino, J. Ferreira (TE-VSC) 2016-12-02 SPS-TACW-EC-0001 In Work Installation of Target Absorber Collimator with Tungsten jaw in half-period 51710-51810 of the SPS S. Montesano (EN-STI) SPS-Y-EC-0003 Safety access in BB5: ECA5 Access Point Installation T. Ladzinski (BE-ICS) SPS-LJ-EC-0005: new circulation for approval needed (v. 0.2). SPS-ADKSV-EC-0001: approved at the 216th IEFC meeting on 22nd September 2017. SPS-TACW-EC-0001: draft received, being reviewed.

Draft submitted to EN-ACE-CL? SPS ECRs for YETS 2017-2018: status ECRs expected -drafts not yet submitted to EN-ACE-CL- EDMS reference Title Draft submitted to EN-ACE-CL? Authors/contact person LIU Project Change 1 ZS for the ZS improvements [TBC if carried out during YETS] No B. Bahlan, J. Borburgh (TE-ABT) YES Doors Fire safety (WP1) Point 4 - Prototype in LSS4 R. Morton (SMB-SE) NO SPS impedance flange reduction in Arc 45 (related to ECR 1709280) J. Pérez Espinos (TE-VSC) SPS beam dumping system kicker platform, transmission cable trays and cables installation in SPS point 5 P. Van Trappen (TE-ABT) Installation of a roman pot in LSS5 S. Montesano (EN-STI) HL-LHC SPS crab-cavity test stand – installation in YETS G. Vandoni (BE-RF) EIS-Machine for RF Power on the HL-LHC SPS crab-cavity test stand SPS-CC-EC-0001 Replacement of Telecom Radiating Cable in the SPS S. Agosta (IT-CS) Replacement of the emergency lighting in the SPS tunnel and shafts S. Bertolasi (EN-EL) SPS amorphous carbon coating (related to ECR 1719610) W. Vollenberg (TE-VSC) 10 ECRs not yet received!! Sonia Bartolomé Jiménez EN-ACE-CL – 27th September 2017

SRRs and ECRs: reminder Roadmap ECRs submission to configuration team (EN-ACE-CL) 2 months before the approval deadline!

SRRs and ECRs: reminder Tips All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: SRR: Space Reservation Request (“light ECR”) ECR: Engineering Change Request Templates available on: https://quality.web.cern.ch/templates-requests To be sent to the SPS configuration manager: Sonia.Bartolome@cern.ch or ecr-configuration@cern.ch

Future meetings It has been requested by the group leaders for each group to present their planned works to the coordinators of each machine. Therefore the table below will show which group will present at what SPS planning meeting. Date of meeting Presentation 1 Presentation 2 Presentation 3 Presentation 4 Meeting 2 (27th Sept) Crab Cavity EN/CV BE/RF EN/EL Meeting 3 (11th Oct) BE/BI TE/VSC + Coldex + aC BE/ICS HSE/SEE (Amiante) Meeting 4 (25th Oct) EN/STI + UA9 SMB/SE EN/HE Meeting 5 (8th Nov) TE/ABT TE/MSC EN/ACE (Survey) (Cabling) Meeting 6 (22nd Nov) BE/CO TE/EPC HSE/RP Meeting 7 (6th Dec) BE/OP EN-ACE D. Mcfarlane

What I need from you. not simply a list of works. I need your planning! not simply a list of works. Identify the location of the works Surface, Underground, which sector (eg, 3-, LSS4 etc.) Any works under the false floors in the suface BA’s MUST be highlighted! Identify the duration of the works (in days or weeks) Try to plan nothing for the final week of the shutdown! Your target is to complete your works by February 16th! Identify any impact of your works. Access blocked, no transport through the zone, must work alone, etc. Identify what you need. Power, water, vacuum/transport support etc. Identify what type of works it is. LIU, Maintenance, Consolidation. If you need some information from any other group, explain what you want and WHEN you need this information by. EN-ACE D. Mcfarlane

Other presentations EN-ACE D. Mcfarlane

External Visitors If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document: "Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT Link: https://edms.cern.ch/document/1281098/2.5/TAB3 EN-ACE D. Mcfarlane

Access rights and safety equipment EVERYONE who enters the SPS MUST have the following: Completed the correct courses. (sir.cern.ch) CERN Safety Introduction. Electrical Safety Awareness. (19 choices) Self Rescue Mask Training. (4 choices) CERN – Beam Facilities. SPS – Machine. The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!! Zone Code “SPS” for access into the SPS Zone Code “NA_TARG” for access into BA80 Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas Zone Code “SPS-KN-000” for “Autorisation conduite RTL” Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) Safety shoes. Biocell. Electronic dosimetre. Passive dosimetre. (All contractors must have an additional company passive dosimetre!!) Helmet plus Light. A valid approved IMPACT. (with their name included on this IMPACT) They must know the number of this IMPACT. Please note that personnel are not allowed to work in the tunnel alone!! EN-ACE D. Mcfarlane

Important Contacts Useful Contact Numbers SPS Coordination Team David MCFARLANE- 164247 Franck BAIS – 165467 Aurelio Berjillos BARRANCO - 167850 Control Room SPS CCC – 77500 TI CCC – 72201 CSA - 62511 RP Christophe Tromel – 163199 Angelito Herve – 163168 Nadine Conan (BA1) – 160641 Kurt Weiss (BA7) -160759 EROS Engineering Referent for Operational Safety Emmanuel Paulat – 163870 John Etheridge - 164647 EN-ACE D. Mcfarlane

Group contact persons. (1) Comments EN/EL Guillaume Gros (Cabling) Georgi Georgiev (De-cabling) Denis Ribiollet (Operation) Bruno Saint Sulpice (Operation) Jeremy Blanc (Fibres) Marcin Bartosz Szewczyk Gerardo Velazquez Gutierrez (Projects) EN/CV Bill Bannister (Water) Vivien Koutcheroff (Ventilation) Jani Lehtinen EN/STI Jerome Lendaro Simone Montesano (UA9) Sven De Man TE/MSC Jeremie Bauche Pascal Catherine TE/EPC Karsten Kahle (High power) Gilles Le Godec (Medium power) TE/VSC Anthony Harrison Chiara Pasquino Wilhelmus Vollenberg (aC coating) Vincent Baglin (COLDEX) TE/ABT Francesco Castronuovo Gael Bellotto (Kickers) Cedric Baud (Septas) Eteinne Carlier (New Beam Dump) Group Contact Person Comments EN/EL Guillaume Gros Denis Ribiollet EN/CV Bill Bannister (Water) Vivien Koutcheroff (Ventilation) EN/STI Jerome Lendaro Simone Montesano TE/MSC Jeremie Bauche Pascal Catherine TE/EPC Karsten Kahle (High power) Gilles Le Godec (Medium power) TE/VSC Jose A. Ferreira Anthony Harrison Chiara Pasquino TE/ABT Francesco Castronuovo (Kickers) Cedric Baud (Septas) BE/RF Eric Montesinos Christophe Renaud Gino Cipolla BE/BI Raymond Veness Morad Hamani BE/CO Magnus Bjork EN-ACE D. Mcfarlane

Group contact persons. (2) Comments BE/BI Raymond Veness Morad Hamani BE/CO Magnus Bjork IT/CS Maryse Da Costa Stephano Agosta (GSM) BE/ICS Didier Vaxelaire (Access) Tomasz Ladzinski (New access system) Denis Raffourt (Fire detection) Michael Dole (Fire Safety) Anna Suwalska (Sprinklers) Eva Sanchez-Corral Mena (Planning) HSE/RP Christophe Tromel Angelito Herve EN/ACE Patrick Bestmann (Survey) Camille Vendeuvre (Survey) Sonia Bartolomé (E.C.R / S.R.R) Fred Galleazzi (Intergration) Scharif Mehanneche (Intergration) Emmanuel Paulat (Safety) EN/HE Patrick Vallet (Transport) Pascal Brunero (Transport) Jean-Louis Grenard (Transport) Nicolas Perez (Lifts) BE/OP James Ridewood Stephane Cettour Cave EN-ACE D. Mcfarlane

Group contact persons. (3) Comments BE/RF Eric Montesinos (RF upgrade) Christophe Renaud Gino Cipolla SMB/SE Alejandro Martinez Selles Richard Morton (Beam Dump) Crab Cavity Giovanna Vandoni Johan Dalla-Costa John Etheridge (Safety) EN-ACE D. Mcfarlane

A.O.B. EN-ACE D. Mcfarlane

Useful websites Link to SPS planning meetings on INDICO https://indico.cern.ch/category/9557/ Link to the SPS planning https://pwa.cern.ch/Projects-Accelerator-Complex-Schedules/Projects.aspx Next meeting 11/10/2016 30-7-010 EN-ACE D. Mcfarlane

EN-ACE D. Mcfarlane