Grants.Gov Update November 13, 2008 Presented by: Ms. Tammy G. Bagley IHS Senior Grants Policy Analyst Tammy.Bagley@ihs.gov

What does Grants.gov do? Simplifies the grants management process while creating a centralized, online process to Find and Apply for over 1,000 grant programs from the 26 Federal grant making agencies. Streamlines the process of awarding over $400 billion grants annually to state, local governments, Indian tribes, institutes of higher education, non-profits and other grant organizations.

IHS (New) Funding Opportunities IHS New Opportunities IHS (New) Funding Opportunities Only new funding opportunities for IHS can be found using the “FIND” search feature. IHS prefers the use of Grants.gov for submitting all applications, but will provide a waiver for those grantees in remote area’s not able to access Grants.gov.

IHS Continuation Packages Continuation Packages can be found under “Apply” only and, Cannot be retrieved by using the Catalog of Domestic Assistance number (CFDA), You must use the “Funding Opportunity Number” provided to you by your Grants Management Specialist in your continuation letter to access your continuation package.

IHS / Grants.gov Transition

Before June 1, 2008 All IHS New Funding Opportunities posted in Grants.gov “Find” and, Continuation Packages posted in Grants.gov “Apply”, were accepted in PureEdge.

PureEdge or Adobe? Past IHS Funding Opportunities were Posted in PureEdge and Adobe during the transition period. Sometimes requiring downloads of either the PureEdge or Adobe application package. Both Software Applications Available free through Grants.gov http://www.grants.gov/resources/download_software.jsp

IHS Has Transitioned to Adobe June 1, 2008: PureEdge (PE) Opportunities NEW Posting Cutoff Date September 30, 2008: PE Application Submission Cutoff Date September 30, 2008: IHS Transitioned to Adobe for Posting Opportunities and Application Submission packages. June 30, 2009: 2006 PE System Retired An Adobe solution was originally chosen because it was an industry standard and forms developed by Grants.gov and by agencies as attachments would leverage the value of Adobe reader for applicants. The Adobe system was deployed on 9/4/2007, delayed by factors including additional requirements to address the complexity of a transition and Adobe versioning issues. Adobe versioning issues are addressed in release 8.1.1. Grants.gov is aggressively pursuing formal participation in the Adobe Reader beta testing group so Reader versioning can be managed. Forthcoming Builds will address the most uncomfortable usability issues, namely, search bugs, form display issues, and xml transfer issues.

What’s New with Grants.gov?

New Grants.gov functionality and system enhancements were implemented on August 9, 2008. All enhancements were made to the Adobe System, no updates will be made to the PureEdge system. The last day Grants.gov will accept PureEdge submissions is December 31, 2008.

APPLICANT ENHANCEMENTS Notification of Opportunity Modification New and Modified “ funding opportunity notifications, using the (RSS) “Really Simple Syndication”. Grantees can choose the frequency in which they want to be notified of new funding opportunities or modifications to current opportunities.

Searching Grant Opportunities (Browse by Agency) All non-federal agency listings will be removed from the “Browse by Agency” search screen. This will provide a more accurate grant search when browsing opportunities by federal agencies.

Managing Application Submissions (E-Biz POC) E-Business Point of Contact (E-Biz POC) -assigns the Authorized Organization Representative (AOR) role. The AORs are the only individuals allowed to submit a grant application on behalf of their organization. NEW E-Biz POC may manage AORs as well as, AOR grant application submissions and, login to Grants.gov and view all of the applications submitted. by the AOR.

New on the Homepage

Single Source Help Tool

Register with Grants.gov

Detailed Five Step Registration Process

Compatible Adobe Reader Version? Adobe Reader 8.1.1 or 8.1.2 was recommended as the compatible version for use with Grants.gov applications; As of November 6, 2008 Adobe Reader 8.1.3 is compatible with Grants.gov Testing for Adobe Reader version 8.1.3 is complete and is now compatible with Grants.gov. The compatible versions of Adobe Reader are available to download for free on the Grants.gov website on the Download Software page. For more information on Adobe Reader please visit the updated Adobe Reader FAQ section.

Using versions of Adobe Reader other than the ones compatible with the Grants.gov system, may cause your application to be: rejected during processing by the Grants.gov system, cause delays in your submission and/or acceptance by IHS. We recommend you contact the Grants.gov Contact Center with questions regarding the Adobe Reader.Grants.gov Contact Center Phone: 1-800-518-4726. Hours of Operation: Monday-Friday, 7:00 a.m. to 9:00 p.m., Eastern Time, we are closed on Federal Holidays.

Reference Material for additional guidance.

Register Today! Register EARLY!!! Applicants only have to register once to submit all grant applications through Grants.gov. Thoroughly Read the Application Instructions! Follow the instruction carefully. Cannot make corrections to an application once it has been submitted. All IHS Announcements Close at 12 Midnight Eastern Time The exact announcement closing date and time will be in the synopsis and instructions. Pay very close attention. Download the Necessary Software

What to expect when registering for Grants .gov All applicants must have a Data Universal Number System (DUNS) a nine digit commercial number, required to register with Central Contractor Registry). To obtain information call 1-866-705-5711 visit the Grants.gov website. Your agency will also need an Employer Identification Number (EIN, also known as a Federal Tax Identification Number, and is used to identify a business entity. You can obtain an EIN from the IRS website. http://www.irs.gov/businesses/small/article/0,,id=98350,00.html Register with Central Contractor Registry (CCR), a government-wide registry for vendors doing business with the federal government. http://www.ccr.gov/ To obtain information call 1-888-227-2423 or visit the Grant.gov website. Register with Credential Provider, E-Authentication – the federal program that ensures secure transactions and provides your username and password for Grants.Gov. https://apply.grants.gov/OrcRegister Successful Submission The submitter will receive the following emails: Successful Grants.gov verification email Application downloaded by the agency Agency-specific tracking number assignment *This is an optional email notification – if an agency does not assign agency-specific tracking numbers, you will not receive this email* Unsuccessful Submission The submitter will receive an email that the application failed the Grants.gov verification process Email will list what the applicant needs to correct

What to expect when registering for Grants.gov (con’t) Organization Representative Credential, (ORC), which will assist in determining for certainty that someone really is who he/she claims to be, prompt you to create a username and password which allows you to register with Grants.gov as an Authorized Organization Representative (AOR), *Note: There can be more then one AOR assigned. Names you as the E-Business Point of Contact. https://apply.grants.gov/OrcRegister

What to expect when registering for Grants.gov (con’t) E-Business POC- Logs in to authorize the (AOR) as the “Authorized Applicant” role. https://agency.grants.gov/AorMgrGetID *Note: There can “Only be one E-Business POC. This person could possibly be the Tribal Chair, or the Head of the Tribal Organization. Etc., Authorized Organization Representative (AOR), Once your organization’s E-Business Point of Contact has assigned you the “ Authorized Applicant Role”, rights, you are then authorized to submit grant applications on behalf of your organization registers at Grants.gov: https://apply.grants.gov/GrantsgovRegister Additional assistance with registering for Grants.gov, maybe obtained by calling 1-800-518-4726. Or visiting http://www.grants.gov/.

Funding Sources Federal IHS Grants.Gov http://www.grants.gov/index.jsp HHS Grants Forecast http://www.hhs.gov/grantsforecast Federal Register http://www.gpoaccess.gov/fr/index IHS IHS Grants Policy Website http://www.ihs.gov/NonMedicalPrograms/gogp/ HELFUL weblinks.

Grants.gov Support Grants.gov Contact Center Monday – Friday, 7 AM – 9 PM ET 1-800-518-4726 support@grants.gov, or The Grants Policy Staff in-box at GrantsPolicy@ihs.gov Ms. Michelle Bulls Ms. Tammy G. Bagley Director of Grants Policy Staff Senior Grants Policy Analyst

The Grants Policy Staff Would like to take this opportunity to thank you for being apart of this Grants Policy sponsored training. Grants Policy is dedicated to empowering our IHS grant community with the required knowledge and training needed for continued compliance of IHS policies, Indian laws, and HHS legislative and regulatory requirements. If there are any questions please contact the The Grant Policy Staff 301- 443-6290