Introduction about Business Letters

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Presentation transcript:

Introduction about Business Letters 广东南方职业学院外语教研室

Learning Objectives 1. To get familiar with the contents and ways of writing in a business letter. 2. To grasp various layouts of business letters writing 3. To get known of the basic writing requirements of business letters.

Do you know how to write a Business letter? Letterhead(信头) Date(日期) Reference number(参考案号) Inside address(收信人地址) Salutation(称呼) Subject line(事由) Body(正文) Complimentary close(结尾敬语) Signature(签名) Enclosures(附件) Carbon copy(抄送) Postscript(附言)

Do you know how to write a Business letter? Letterhead(信头) Date(日期) Reference number(参考案号) Inside address(收信人地址) Salutation(称呼) Subject line(事由) Body(正文) Complimentary close(结尾敬语) Signature(签名) Enclosures(附件) Carbon copy(抄送) Postscript(附言)

1. Contents and ways of writing 必备内容信头（letterhead）日期（date）封内地址（inside address）结束语（complimentary close）签名(signature) 备选内容参考案号（reference notation）送交（attention ）标题(subject) 附录(enclosure) 抄送(carbon copy) 附言（postscript）

2. Layout 1. Indented form (缩进式) Letterhead(信头) Date(日期) Reference number(参考案号) Inside address(收信人地址) Salutation(称呼) Subject line(事由) Body(正文) _________________________________________________________________________________________________________________________________________________________________________________________________________ Complimentary close(结尾敬语) Signature(签名) Enclosures(附件) Carbon copy(抄送) Postscript(附言)

2. Layout Blocked form 齐头式 Letterhead(信头) Date(日期) Reference number(参考案号) Inside address(收信人地址) Salutation(称呼) Subject line(事由) Body(正文) ________________________________________________________________________________________________________________________________________________________________________________________________________________ Complimentary close(结尾敬语) Signature(签名) Enclosures(附件) Carbon copy(抄送) Postscript(附言)

3. Envelope--Indented form: The writer’s name and address Receiver’s name and address __________________ __________________ __________________

3. Envelope--Indented form: The sender’s name and address Receiver’s name and address _______________________ _______________________ ________________________

4. Parts of the letter Opening: Presenting the reason or purpose of writing, mentioning the incoming letter, outgoing letter, contract, L/C or relevant goods. Body: details of requirements, views, such as various terms and conditions, wishes to establish business relations. Closing: expectation or hope, such as wishes to receive the reply.

5. Requirements “3C” Principles: clearness, courtesy, conciseness Compare the following sentences: 1. In the case of the sailing from Shanghai to Japan, we have bimonthly direst services. 2. We have two direct sailings every month from Shanghai to Japan. 3. Please reply early. 4. We’re looking forward to your early reply.

5. Requirements “3C” Principles: clearness, courtesy, conciseness Compare the following sentences: 5. We have your remittance of March 2 in the amount of $500, and wish at this time to offer our thanks to you for it. 6. Thank you for the remittance of March 2 for $500.

The End