Making Oral Presentations PPT Module 20 Making Oral Presentations

Making Oral Presentations To learn how to Listen rather than simply hear. Turn material from a paper document Into a presentation. Plan and deliver oral presentations. Develop a good speaking voice. Give group presentations

Making Oral Presentations Start by answering these questions: What do good listeners do? What decisions do I need to make as I plan a presentation? How can I create a strong opener and close?

Making Oral Presentations Start by answering these questions: How should I organize a presentation? What are the keys to delivering an effective presentation? How should I handle questions from the audience? What are the guidelines for group presentations?

Introduction: Making Oral Presentations Making a good oral presentation involves: Good delivery Developing strategy that fits your audience and purpose Having good content Organizing material effectively

Purposes of Oral Presentations oral presentations have the same three basic purposes that written documents have Informative Presentations Inform or teach the audience. Persuasive Presentations Motivate the audience to act. Goodwill Presentations Entertain and validate the audience.

What decisions do I need to make as I plan a presentation? Your main point The kind of presentation Ways to involve the audience

What decisions do I need to make as I plan a presentation? Oral presentations should be simpler than written messages: Identify the one idea you want the audience to take home Simplify your details so it’s easy to follow Simplify visuals so they can be taken at glance Simplify your words and sentences so that they are easy to understand Glance: لمحة

What decisions do I need to make as I plan a presentation? Complicated: Information Storage Devices provides voice solutions using the company’s unique, patented multilevel storage technique. Simple: We make voice chips. They have Are extremely easy to use. They have unlimited applications. And they last forever

What decisions do I need to make as I plan a presentation? Think about the physical conditions in which you’ll be speaking: Will they be tired at the end of a long day of listening? Sleepy ate lunch? Large or small group? The more you know about your audience, the better you can adapt your message to them Positive roles and actions help the group achieve its task goals. To seek information and opinions, ask questions and identify gaps in the group’s knowledge. To give information and opinions, answer questions and provide relevant information. To summarize, restate major points, pulling ideas together. To evaluate, compare group processes and products to standards and goals. To coordinate, plan work and give directions.

What decisions do I need to make as I plan a presentation? Analyze your audience for an oral presentation just as you do for a written message. Think about the physical conditions in which you’ll be speaking: Will they be tired at the end of a long day of listening? Sleepy ate lunch? Large or small group? The more you know about your audience, the better you can adapt your message to them

Kind of presentations There are three kind of presentations that you need to choose among: Monologue. Guided discussion Sales presentation Monologue : مشهد مسرحي يؤديه ممثل واحد

Kind of presentations There are three kind of presentations that you need to choose among: Monologue : The speaker speaks without interruption Questions are held to the end Expert speaker Example: class situations Monologue : مشهد مسرحي يؤديه ممثل واحد

Kind of presentations 2. Guided discussion: The speaker presents the issues that both the speaker and audience have agreed on in advance The speaker serves as a facilitator to help the audience tap its own knowledge Example: presenting he results of consulting projects, when the speaker has specialized knowledge and audience must implement the solutions if it is to succeed. facilitator

Kind of presentations 3. Sales presentation: It is a conversational one The salesperson uses questions to determine the buyer’s needs probe objections, and gain temporary and then final commitment to the purchase. Even in a memorized sales presentation, the buyer will talk at least 30% of the time. In a problem-solving sales presentation, the buyer may talk 70% of the time.

Adapting your ideas to audience Make your ideas relevant to your audience by: Linking what you have to say to the audience’s experiences and interests Showing your audience that the topic affects them directly When you can’t do that, at least link the topic to some everyday experience

Planning visuals Visuals can give your presentation a professional image Use 18-point type when using word processor Use 24-point type for the smallest words when using power point slides Well-designed visuals can serve as an outline for your talk eliminating the need for additional notes. Don't try to put your whole talk on visuals. Visuals should highlight your main points, not give every detail. Negative roles and actions harm the group’s product and process. Blocking is when a member disagrees with everything that is proposed. Dominating includes trying to run the group by ordering and shutting out others. Clowning results in unproductive jokes and diverting the group from its task. Withdrawing includes being silent in meetings, not helping with work, or not attending.

PowerPoint Slides for an Informative Presentation

Guidelines to create visuals Make only one point with each visual Break down complicated point down into several visuals Give each visual a title that makes a point Limit the information amount on visual. Use 35 words or less in seven lines or less; use simple graphs, not complex ones. Do not show your visual until you are ready to talk about it Use animation schemes (fade, zoom, wipes) in a way that supports the main point.

How to create a strong opener and close? The beginning and end of presentations are positions of emphasis that: should be used to interest the audience Emphasis your key point Should be short (one sentence or two)

How can I create a strong opener and close? For a close, you can: Restate your main point. Refer to your opener. End with a vivid, positive picture. Tell the audience exactly what to do to solve the problem you’ve discussed.

How should I organize a presentation? Chronological Start with the past, move to the present, and end by looking ahead. Problem-Causes-Solution Explain the symptoms of the problem, identify its causes, and suggest a solution.

How should I organize a presentation? Excluding Alternatives Explain the symptoms of the problem. Explain the obvious solutions first and show why they won’t solve the problem. End by discussing a solution that will work.

How should I organize a presentation? Pro-Con Give all the reasons in favor of something, then those against it. 1-2-3 Discuss three aspects of a topic.

How to deliver an effective presentation? Show the sense that you are talking directly to them Show the sense that you care that they understand and are interested Convey sense by making eye contact and conversational style Transform fear into energy by being well prepared

Unit Five End of Module 20