Project management Essentials With David Lieberman

Agenda Project Management Philosophy Terms and Vocabulary PMI Successfully Starting a Project

VOCABULARY

What is a Project? (official definition)

Project (defined): A temporary activity designed to produce a unique product, service, or result.

Project constraints Scope Quality Cost Time Resources

Yeah.. I’m going to need that project sooner than we thought.” “ Yeah.. I’m going to need that project sooner than we thought.”

Project Management Triangle Resources / Cost Quality / Scope Time  Project Management Triangle Exercise: Your boss asks for the following. How do you respond? Hey, can we have the project faster? I want to add some project deliverables. I need to borrow some of your people.

Project management Essentials With David Lieberman

Goals and Deliverables

Deliverables The output of a project that enables the goal to be reached. It recognizes the existence of the project. Issued by the Project Sponsor.

Goals Must have a success measurement. It recognizes the existence of the project. Issued by the Project Sponsor.

Now, think of a deliverable that will help you reach that goal. Describe a goal you currently have (can be professional or personal) Now, think of a deliverable that will help you reach that goal. Page 16

Project management Essentials With David Lieberman

Project Management Process Groups Initiation Planning Execution Monitoring and Controlling Closing

Project Management Lifecycle

What makes a great project manager?

PMI Info:PIMBOK

PMI Info: PMP Requirements Experience: 4,500hrs & 3yrs PMI Education: 35hrs

Can it be a successful project?

Can It Be a Successful Project? Does it have a clearly defined and measureable goal? Goals must be measureable.

Can It Be a Successful Project? Does it have a clearly defined deliverable? Group exercises, then personal exercise.

Can It Be a Successful Project? Is it clear who the sponsor is? Group exercises, then personal exercise.

Can It Be a Successful Project? Is it clear who the Project Manager is?

Answer these important questions before proceeding with a project. Does it have a clearly defined goal? Y N Does it have a clearly defined deliverable? Is it clear who the requestor and sponsor is? Is it clear who the Project Manager is? Page 21

Project management Essentials With David Lieberman

Initiating Process Group Defines the project Gets formal authorization to begin It recognizes the existence of the project. Issued by the Project Sponsor.

Initiating Deliverables: Requirements Document Stakeholder Management Plan Project Charter Defines Project Get’s formal authorization to begin

Requirements Gathering What is needed? How will we know we did it? Requirements Gathering Defines Project Get’s formal authorization to begin

Project management Essentials With David Lieberman

Stakeholder: Definition A person who is actively involved in the project, or whose interests may be affected by execution or completion of the project. A stakeholder may also exert influence over the project and its deliverables.

STAKEHOLDER gROUPS p. 6 Self-Discovery

SPONSOR Provides resources and authority Project is 80% more likely to fail without an accessible involved sponsor.

PROJECT TEAM Performs activities to produce the project deliverable.

FUNCTIONAL MANAGERS Provide human resources

EXTERNAL PARTNERS Customers Vendors End users Community / Society

Stakeholder Management Plan Step 1: Identify Stakeholders Step 2: Anticipate Influence Step 3: Prioritize Impact Step 4: Develop Strategy

Identify Stakeholders Who are the key people who care about the project (and can affect it)? What do they know about the project already? Who knows about the project and can help me understand the situation? Who doesn’t know about the project, but should? Exercise, p 10 Who might oppose the project?

Identify Potential Stakeholder Problems Who might oppose the project? What might they dislike about the project? Might any stakeholders have hidden or additional agendas? Should I consider any bias factors with the stakeholders?

Prioritization of Impact Medium Priority Highest Priority Lowest Priority Interest Level Power Level

Develop a Strategy! Stakeholder Relationship to the Project Prioritization of Impact Potential Strategies for Obtaining Support or Minimizing Opposition      Page 12

Communication Plan Stakeholder Communication (why?) Frequency Owner      Page 12

Project Charter Components

Project Charter Titles the Project Identifies Requirements, Constraints and Risks Gives Project Manager Authority

break down the work WBS

ESTIMATING TIME effort vs. duration

important points! Project Vocabulary and Tools Goals vs. Deliverables 4 Questions for Success Requirements Documents Stakeholder Management Project Charters

Action Plan Tools & Takeaways

Project management Essentials With David Lieberman