Dude, where’s my staff? Katy DiVittorio, Acquisitions Librarian NASIG Conference June 10, 2016 Katy DiVittorio, Acquisitions Librarian Katy.Divittorio@ucdenver.edu Sommer Browning, head of resource management Sommer.browning@ucdenver.edu

Auraria Library University of Colorado Denver Metropolitan State University of Denver Community College of Denver

JUNE 2015 TECHNICAL SERVICES Associate Director Head of Acquisitions Firm Order Acquisitions Specialist Senior Acquisitions Manager - EResources EResources Acquisitions Specialist Senior Acquisitions Manager- Firm & Serials (Temporary) Serials Acquisitions Specialist Assessment Coordinator Physical Handling Technician Head of Electronic Access & Discovery Services EResources Cataloging Librarian Discovery Specialist EResources Access Manager Cataloging Specialist Head of Special Collections & Digital Initiatives Special Collections Librarian III Systems Administrator Systems Specialist (Part-time)

OCTOBER 2015 TECHNICAL SERVICES Associate Director Head of Acquisitions [VACANT] Assessment Coordinator [VACANT] Head of Electronic Access & Discovery Services Head of Special Collections & Digital Initiatives III Systems Administrator EResources Cataloging Librarian Firm Order Acquisitions Specialist [VACANT] Firm Order Acquisitions Specialist Physical Handling Technician [VACANT] Special Collections Librarian Systems Specialist (Part-time) Discovery Specialist Senior Acquisitions Manager- Firm & Serials [VACANT] Senior Acquisitions Manager - EResources EResources Access Manager EResources Acquisitions Specialist Serials Acquisitions Specialist [VACANT] Cataloging Specialist

Additional Challenges Transition to new ILS New PDA/EBA implementations New procurement system Renovations – weeding projects, staff moving to temporary offices Unsustainable publisher prices, and anticipation of $170k cancellations next FY

Tips Get a stress ball (or seven!) Be realistic - some work won’t get done Appreciative Inquiry - opportunity for change Hire temporary help if possible Be open to reevaluating positions

Reorganization Plan Combine two 1/2 teams: 1) Acquisitions and 2)Electronic Access & Discovery 3) Collections Assessment Create new team for Resource Management

JUNE 2016 TECHNICAL SERVICES Associate Director [VACANT]* *[Head of Resource Management acting as interim Associate Director] III Systems Administrator Special Collections Librarian Head of Resource Management* Acquisitions Librarian EResources Cataloging Librarian Systems Specialist Subscription & Purchasing Manager [VACANT] Collections Analyst Discovery Specialist Firm Order Acquisitions Specialist Serials Acquisitions Specialist EResources Access Manager EResources Acquisitions Specialist Cataloging Specialist

Hiring Plan Demonstrate value of the work being done Anticipate obstacles Think about library as a whole

Benefits of Merger Holistic approach to new formats of content Opportunity for new efficiencies with e-resource management Anticipating potential access & discovery issues at the point of purchase Minimizing the time between purchase and discovery Develop cross-function view of workflows Maximize use of existing tools to improve efficiencies across the supply chain

Next Steps Hold "Stay Interviews" Hire people who can adapt to change Anonymous Survey

Takeaways Don't be afraid to look at retention – why are people leaving? Don’t get too comfortable View change as opportunity Recognize staff who step up

Thank You!