Organizational Structure Prepared by: Miss Samah Ishtieh 9 حزيران 2018 Miss Samah Ishtieh

Organizational Structure Organizational Structure refers to the way in which a group is formed, its lines of authority, span of control and channels of communication. 9 حزيران 2018 Miss Samah Ishtieh

Purposes of Organizational Structure It reveals information about size of the nursing service department. It shows the different functions in the nursing department It shows the span of control of each manager in the nursing department. It shows levels and layers of supervisions, and channels of communication It can be used for orientation of newly hired employees. 9 حزيران 2018 Miss Samah Ishtieh

Types of Organizational Structure Traditionally, nursing departments have used one of the following structural patterns: Line organization, line- and-staff organization, Functional organization, Ad hoc organization, Matrix organization. 9 حزيران 2018 Miss Samah Ishtieh

Types of Organizational Structure Line Organization = Bureaucracy This type characterized by each position has general authority over lower positions in the hierarchy…. It relay mostly on orders. 9 حزيران 2018 Miss Samah Ishtieh

Bureaucracy Disadvantages: Rigid and create engender passivity and dependence in staff members. Weak integration of different divisions. Concentration of authority at the top make employee to refer problems to superiors, and managers view them as incompetent, who perform under threat Advantages Easy to orient new personnel Responsibility and accountability are clearly defined 9 حزيران 2018 Miss Samah Ishtieh

Line Organizational structure 9 حزيران 2018 Miss Samah Ishtieh

Line and Staff Organization This pattern is originated to support the chief executive, the specialists are to improve management functions. It is purely advisory (consultant , or specialist) to the liner structure and has no authority. 9 حزيران 2018 Miss Samah Ishtieh

Line and Staff Organization Disadvantages This type may produce monotony, which alienate workers, رتابة، تعزل العمال Adherence to chain of command , restrict upward communication Advantages Employees are less stressed Authority and responsibility are clearly defined Efficiency and simplicity of relationship. 9 حزيران 2018 Miss Samah Ishtieh

Line-Staff Organizational structure 9 حزيران 2018 Miss Samah Ishtieh

Functional Organization: In this structure, staff officer are no purely advisory but have some command authority over line employees for certain functions. This is frequently done with advisory positions in areas such as nursing education, infection control, or hospital risk management. 9 حزيران 2018 Miss Samah Ishtieh

AdHoc organization: A project team or task force of a group of diverse specialists who are temporarily joined to perform a nonroutine task of a complex nature and critical importance to the agency. This type creates flexibility and cohesiveness among workers than does line structure. This structure’ disadvantages are decreased strength in the chain of command and decreased employee loyalty to the parent organization. 9 حزيران 2018 Miss Samah Ishtieh

Matrix Organization: This structure uses the adhoc approach but builds the team into a fully functional hierarchy. Under this organizational pattern, employees clearly work for two or more managers. It has a formal vertical and horizontal chain of command. 9 حزيران 2018 Miss Samah Ishtieh

Matrix Organizational structure 9 حزيران 2018 Miss Samah Ishtieh

Advantages Vs Disadvantages of Matrix Organization First and foremost, they establish a dual (ثنائي) focus within the organization, which facilitates the acquisition and development of specialized inputs. It provides flexibility. Disadvantages: It violates unity of command Dual authority promote power struggles It is expensive 9 حزيران 2018 Miss Samah Ishtieh

Organizational Chart Is a picture of an organization to depict its structure reporting relationships and communication channels. It helps identify roles It defines formal relationships within the organization. Line positions: It denotes the formal relationships, lines of communications, and authority. These lines can be shown by either horizontal or vertical unbroken lines (solid) Staff positions: It denotes advisory relationships, It is represented by dotted or broken lines. They lake the authority that accompanies it. 9 حزيران 2018 Miss Samah Ishtieh

Types of Organizational Chart Structural chart: Shows the various components of the organization and outlines their basic interrelationship Functional Chart: Reflects the functions and duties of the components of the organization and indicates the interrelationships of these functions Position Chart: Specifies the names, positions, and titles or ranks of the personnel which fit into the organizational structure. 9 حزيران 2018 Miss Samah Ishtieh

Steps in drawing the Organizational chart Draw a chart of the present department plan, the actual working one, not the formal. Review the department functions and determine what activities are needed in order to carry them out. Departmental activities are then expressed in terms of positions. Each position is given a title that broadly defines its responsibilities. 9 حزيران 2018 Miss Samah Ishtieh

Cont. Steps in drawing the Organizational chart Each job title is then enclosed in a box. To place these boxes on the chart; review relationship of the nursing department with other hospital department Lines of authority are symbolized by solid and dotted lines 9 حزيران 2018 Miss Samah Ishtieh

Analyzing Organizational Structure Step 1. Design a list of the key activities. These will include the following:- Results producing activities related to direct patient care, such as nursing, storing, training, recruiting and employment. Support services, which may include those related to vision or future, values and standards, audit advice and teaching. Hygiene and house keeping activities. 9 حزيران 2018 Miss Samah Ishtieh

Steps of Analyzing Organizational Top management activities such as managing people marketing and innovation. Step 2. Based on the work function to be performed, decide on the units of the organization. Step 3. Decide on which unit or component will be joined and which separated. Join activities that make the same kind of contribution. 9 حزيران 2018 Miss Samah Ishtieh

Steps of Analyzing Organizational Step 4. Decide on the size and shape of the units or components. Step 5. Decide appropriate placement and relationship of the units and components. Step 6. Draw or diagram the design and put it into operation. This will result in an organization chart or schema ((مخطط هيكلي. 9 حزيران 2018 Miss Samah Ishtieh

Assignment 1: (home work) on Sunday \ Monday 8+9\10\2017 Explain the differences between Centralization versus Decentralization system 9 حزيران 2018 Miss Samah Ishtieh

thank you good luck 9 حزيران 2018 Miss Samah Ishtieh