Creating Complex Publication Patterns in Voyager Laura Edwards and Kelly Smith EKU Libraries KVUG – June 19, 2009

The number of issues in one cycle of a journal. 1 Interval = days, weeks, months, or years The number of intervals between issues. Expected Date and Interval are combined to come up with the predicted time period between issues. 1 Typically 1 cycle = 1 volume, but there are exceptions (Sometimes one cycle of a journal will contain multiple volumes; in this case, make sure to include the number of issues in the cycle, not in a volume. We will show an example of this later…)

Continuity determines the numbering for the captions. 2 Enter captions in the Enumeration Level fields.1 Chronology = year, month, season, etc. (choose from the dropdown menu.) 3 1 Make sure to format your captions the way you want them to appear in your catalog (i.e.: v., Volume; no., iss., etc.) 2 Continuous means that the number will keep increasing (5,6,7, etc.). Volume numbers will always be continuous. Restart means the number will restart after a certain number has been reached (1,2,3; 1,2,3; etc.). Numbers of issues will usually restart, but sometimes they will have continuous numbering. 3 If you don’t see what you need, choose Enter Manually. You will be able to enter your data on the next screen. General Notes about this menu: Selections from top to bottom will read from left to right in the publication pattern. *Important Tip* - There’s no way to return and edit this menu after you hit “submit”. So double-check and make sure it’s what you want.

Each row represents an issue in the cycle. Entering the complex data… Each row represents an issue in the cycle. Depending on how you setup the publication pattern in the first screen, Voyager pre- populates some fields for you, while you will have to manually enter data in other fields.

Issue Increments vs. Constant Values There are 2 kinds of formats to the data you can enter in the cells: 1 Issue increments are represented by numbers preceded by a plus or minus sign (+1, +0, -3, etc.). This tells Voyager how to treat the enumeration and chronology of each issue. In this example: In the volume column, the volume number increases by 1 (+1) with the start of a new cycle, and remains constant for the remainder of the cycle (+0). I.e. For issue #1, Volume 30 increases by 1 to become Volume 31; for issue #2, Volume 31 remains the same, etc. In the issue number column, the number increases by 1 (+1) with each issue. Because the numbering restarts at the beginning of a new cycle, it reverts to 1 (-3). I.e. Subtract 3 from Issue # 4 (4 – 3 = 1) in order to restart at Issue # 1 2 Constant values can be the name of a month (Feb.) or a number that indicates an issue within the volume. For data that remains constant from cycle to cycle, enter it in double quotes. If entering months or days, make sure to format the text according to how you want it to appear in your catalog. Keep in mind that there is a 20 character limit for what will display. Issue Increments represent data that will be continuously changed. 1 Constant values are text that represent values, and are indicated by quotes. 2

Fine Tuning… Edit the field headings to add correct spacing, commas, parentheses, etc. Develop a consistent way to name complex patterns so they will be easier to locate.

Setting up the prediction based on the first issue in hand…

The pattern of expected issues in the Check-in screen…

Catalog Display…

Example of title with multiple volumes in one cycle Example of title with multiple volumes in one cycle. In this case, cycle= 1 year.

Lessons Learned… 1. Be consistent in naming the patterns 2. Develop clear guidelines for the order of elements. 3. Delete unused patterns

Live Examples

SupportWeb: https://support.endinfosys.com/Login Resources SupportWeb: https://support.endinfosys.com/Login Presentation by Angela Slaughter: http://tinyurl.com/SlaughterPreso

Thank you! Questions? Laura Edwards Kelly Smith eResource Access Librarian eResource Collection Librarian laura.edwards@eku.edu kelly.smith2@eku.edu