Eva Lang, Past Chair L. Delventhal, Program Manager GOLD Brainstorming: Teamwork, Innovation, Quality and Fun IEEE GOLD Committee Meeting 17 – 19 May 2013 Eva Lang, Past Chair L. Delventhal, Program Manager

Recap - MGA Goals Goal #1 – Provide a World-Class IEEE Member Experience Goal #2 – Expand IEEE’s Global Membership Presence Goal #3 – Modernize the Volunteer (and Member) Experience

MoSCoW Prioritization Dynamic Systems Development and part of Agile framework Invented by Dai Clegg, Oracle UK Consulting

MUSTS These requirements are a must have.  Think of them as very high priority requirements for your project.  They must be part of the final solution in order for that solution to be considered successful.  

SHOULDS These requirements are also high-priority requirements, and are every bit as important as the requirements in the must category. However, there might be workarounds that satisfy these requirements or they may not be as time critical.

COULDS These desirable requirements are of lesser priority and are nice to have capabilities in the solution. They really don’t affect anything else in the solution one way or the other and will be included if time and resources permit.

WONTS These may be considered for future inclusion or be omitted from the solution altogether.

Current GOLD Program Disposition 8 Current GOLD Program Disposition MUSTS Members – Facilitating Affinity Group formations; STEP program; Opportunities and products supporting early career professionals Volunteers – Expediting program funding requests; Recognition awards management; GOLD Committee support and coordination Support – Timely follow-up to Member and Volunteer inquiries of program and activities Corporate – Adherence to national regulatory environments, e.g., Affinity group, event funding SHOULDS Members – Improved member transition support from GOLD to higher-grades of membership; Webinar series; STEP program evolution; Humanitarian programs; enhanced Mentoring support; webinar production Volunteers – Affinity group re-vitalization and expansion; Affinity group leader onboarding and training, Cultivating the Good Young Person list Support – Continued automation of support processes COULDS Members – Active Affinity Group in every IEEE Section Volunteers – GOLD volunteer leadership Congresses in every Region WONTS Members – Magazine for early career professionals Volunteers – Expansion of GOLD committee size

Instruction for Focus Area Brainstorming Sessions Split into four focus area teams Society and TAB reps: spread Brainstorm Actions Document and prioritize Identify Projects

TEAMS Focus Area Member Development Market Development Partner Development Volunteer Development Support Stuart Bottom Augusto Herrera Gigi Lau Richard Ravenell

Brainstorming Activity Break Out Groups by Focus Area Expected Outcomes: List of projects available for the subsequent Project Management session One way to achieve the objectives in the MSCW list is to design a project. A project may and will normally address a number of the priorities.

Food for thought Which priorities from the Musts and Shoulds would you like to achieve? Now, give your project a title. E.g. IEEE GOLD Webinars Describe the project at a high level. That is, provide a brief synopsis.

Food for thought (2) What sort of resources would you need? For example, time, money, xxx. What sort of member satisfaction would be realized by completing this project? Think about how you can benefit individual members from executing this project.

Member Development (limit to four in each) 14 Member Development (limit to four in each) MUSTS SHOULDS COULDS WONTS

Market Development (limit to 4 in each) 15 Market Development (limit to 4 in each) MUSTS SHOULDS COULDS WONTS

16 Partner Development MUSTS SHOULDS COULDS WONTS

Volunteer Development 17 Volunteer Development MUSTS SHOULDS COULDS WONTS

GOLD Resource Allocation L. Delventhal, Program Manager

Staff Team (shared, SAC & GOLD) 19 Young Professionals Program Manager Lisa Delventhal Potentials Editor (part-time) Craig Causer Student Branch Specialist Shareyna Scott Administrative Assistant Christine Eldridge Student Competitions Coordinator (part-time) Parshva Bavishi Staff Team (shared, SAC & GOLD) Direct Staff Support General Coordination for SAC, Potentials Editorial Board, GOLD Committees Student/GOLD program inquiries and escalation management Collaboration with UPP/HKN/EA/Social Innovation Web site maintenance and development, program and continual process improvement SAC Student Branch development IEEE Potentials/Digital Transition Global competition development, support and admin (IEEEXtreme, President’s Change the World) Awards program implementation with 188 nominations for 2013 Microsoft Offer discount administration GOLD Affinity group admin STEP program admin Webinar Series admin Mentoring Program coordination Direct staff support-level for student and GOLD activities has remained about the same for 10+ years, merged into one group in 2012 Indirect MGA staff support include strategy and business planning, marketing, member research, finance, OU administration, country-office liaisons

Resource Allocation Considerations Time Box Issues Budget MGA Board Support Staff Support Opportunity Cost Volunteer Availabiity