Formatting Worksheet Elements Lesson 3 Formatting Worksheet Elements

Merging and Splitting Cells Formatting Cell Contents Lesson 3 Skills Merging and Splitting Cells Formatting Cell Contents Formatting Cell Values Formatting Rows and Columns Inserting, Deleting Rows and Columns Hiding, Unhiding, Protecting Cells Defining and Naming Cell ranges Filling a Cell Range with Labels Applying Shading, Patterns, Boarders to Cells & ranges Applying AutoFormat to a Worksheet

Merging and Splitting Cells Purpose of merging cells ensure large amount of text fits in only one cell call attention to part of worksheet Purpose of splitting cells large string of text gets removed section no longer requires emphasis

Merging and Splitting Cells Block off cells to be merged Click on Format, Cells, to open the Format Cells dialog box Click on alignment tab if needed Click the Merge check-box To change back to split, un-check

Merging and Splitting Cells Results of merging cells if multiple cells contain data, retains only data in upper left cell of range splitting the cells again does not place back data in other cells Note other features of text alignment horizontal, vertical alignment wrapped text automatic sizing angled text

Formatting Cell Contents Formatting will … enhance appearance of worksheet cause formatted cells to stand out, be easier to read Options include … changing font (style, size, color, alignment)

Formatting Cell Contents Cells to be formatted must first be selected Click on Format, Cells to see cells dialog box Click Font tab Note types of options font style size color

Formatting Cell Values Formatting helps reader better understand what values represent Common numeric formats currency percentage fraction comma Can be applied before or after values entered usually more easily done after Can be applied with toolbar buttons

Formatting Cell Values Cells must be blocked off (selected) Then click button which specifies desired formatting Examples Percent style Currency style

Formatting Rows and Columns Columns can be widened to accommodate long labels number of characters may be specified column margins may be changed with mouse Row heights may be … changed or restored to default heights

Formatting Rows and Columns Click on column(s) to be changed Choose Format, Column, and Width Use dialog box to specify column width

Formatting Rows and Columns Click and drag bottom edge of row changes height measured in points Similar method of changing column width may be used click and drag right edge of column double clicking edge autofits column to longest label

Formatting Rows and Columns Note results of sizing columns and rows

Inserting, Deleting Rows & Columns New Column needed expense for new piece of equipment new category of income New Row needed new employees hired new product line Rows or Columns removed worksheet redesigned reformatted

Inserting, Deleting Rows & Columns Select cell in row or column to be added Click on Insert, then Row or Column Alternatively, right click cell to get sub menu Then click Insert to get Insert sub menu

Inserting, Deleting Rows & Columns Click cell of row or column to be deleted right click cell choose Delete from sub-menu Delete dialog box appears Note cell formulas are adjusted when columns/rows are inserted or deleted

Inserting, Deleting Rows & Columns Results of inserts and deletes Rows inserted Column deleted

Hiding, Unhiding, Protecting Cells Purpose of Hiding confidential data create smaller worksheet Unhide to manipulate data, update formulas Protecting worksheet cells lock sensitive cells (formulas) user unable to change keep unlocked only cells used for data entry

Click on Format, Row, then Hide Hiding, Unhiding Cells Select whole row click (and drag) on row headings Click on Format, Row, then Hide

Alternatively, right click on the column (or row) heading Hiding, Unhiding Cells Alternatively, right click on the column (or row) heading Column (or row) sub menu appears Choose Hide Choose Unhide to reverse the process

Hiding, Unhiding Cells Results of hiding rows and columns Note column F is hidden, does not show Gap between row numbers shows rows 25, 26 are hidden

Click on Tools, Protection, and Protect Sheet Protecting Cells Place cell pointer in A1 Click on Tools, Protection, and Protect Sheet Use Protect Sheet dialog box keep checkmark in Protect option note availability of password protection select options desired

Note, while worksheet is protected, column F is no longer hidden Protecting Cells To unprotect choose Tools, and Protection Note top sub-option is now Unprotect Note, while worksheet is protected, column F is no longer hidden

Defining and Naming Cell Ranges If a range is named, the whole range may be selected using the Name box

Defining and Naming Cell Ranges Select cells of range to be named Choose Insert, then Name, then Define Define Name dialog box appears

Defining and Naming Cell Ranges Enter name to give to selected cell range Click Add to add a selected range name to the list

Defining and Naming Cell Ranges Click name here to appear in Names in workbook text box Selected name on list at left can also be deleted Note display of cell range which has been specified

Filling a Cell Range with Labels Excel can fill a range with series information numbers text and numbers dates times Enter label in first cell of the series

Filling a Cell Range with Labels Drag the fill handle across the range of the fill Note the screen tips box with contents of last cell in the range

Filling a Cell Range with Labels Filling with other series types Use Edit, Fill, then Series Use Series dialog box

Filling a Cell Range with Labels Note options Row or column Type of series Step value End value

Applying Shading, Patterns, Borders Another type of formatting of cells makes worksheet more attractive more understandable Select cell range to be altered To change fill color click down arrow on Fill Color icon choose color for cell fill Alternatively get the Format dialog box Format, Cells

Applying Shading, Patterns, Borders Choose the Border tab to manipulate borders. Patterns tab allows choice of other than solid colors

Applying Shading, Patterns, Borders Note results of changing boarders, fill colors, and patterns

Applying AutoFormat to Worksheet A preset collection of format characteristics font choice font size shadings borders alignments Found on the Format menu

Applying AutoFormat to Worksheet Note formats provided options to apply

Applying AutoFormat to Worksheet Note results of the "Simple" format style applied to worksheet