Adam Little Catharine Reeder “Excel” with Data Adam Little Catharine Reeder

Charts A simple chart in Excel can say more than a sheet full of number Chart types: line, column, pie, bar, area, scatter, trendline, sparkline, etc.

Charts (cont.) Insert  Charts  Line or Area Chart  Line with Markers

Charts (cont.) Changing Chart Type Switch Row/Column Click on Chart  Design  Type  Change Chart Type Click Column  OK Switch Row/Column Click on Chart  Design  Data  Switch Row/Column

PivotTable Bill Jelen (a.k.a. Mr. Excel) Powerful Fun No other tool in Excel gives you the flexibility and analytical power of a pivot table. Powerful Fun

PivotTable (cont.) Important rules “PivotTable data” worksheet Data organized into columns with headings No empty columns or rows Consistent data (dates in date column, numbers in number column) “PivotTable data” worksheet Insert  PivotTable

PivotTable (cont.) Designing Your Pivot Table Select PivotTable Field Drag the selected fields into appropriate area Filters Columns Rows Values

PivotTable (cont.) Rows: Date, Salesperson Column: Item Values: Quanity

PivotTable (cont.) Updating PivotTable Delete line 694-723 On Sheet 2 Analyze  Data  Change Data Source Analyze  Data  Refresh

PivotTable (cont.) Who had the most amount of sales? Who sold the least amount of Washing machines? Which item made the most amount of money? 1: Maryanne 2: Leila 3: Refrigerator

Advanced Formulas VLOOKUP(1,2,3,[4]) Value you want to search for, in the first column of supplied data The data table reference Column number of the return value TRUE/FALSE: optional logical argument TRUE: if system cannot find an exact match, it finds the closest match below the supplied value FALSE: if system cannot find an exact match, it returns an error The lookup values MUST be in alphabetical/numerical order

Advanced Formulas (cont.) VLOOKUP (cont.) Select VLOOKUP sheet C2 enter =VLOOKUP(B2,$K$2:$M$6,3,TRUE) $: mean the column/row in absolute AutoFill down

Advanced Formulas (cont.) DATEDIF(1,2,3) Starting Date Ending Date Unit you want returned “Y”: Years “M”: Months “D”: Days Not part of the original Excel programming, no help text

Advanced Formulas ISBLANK IF AND SUMIF SUMIFS AVERAGEIF AVERAGEIFS COUNT COUNTA COUNTIF COUNTIFS LEFT RIGHT MID DATEVALUE

Protect Encrypt an Excel file with a password so that it requires a password to open it The workbook structure, users cannot insert, delete, rename, move, copy, hide or unhide worksheets anymore Lock cells in Excel if you want to protect cells from being edited

Protect (cont.) Protect Workbook Protect Sheet Review  Changes  Protect Workbook  Enter Password Protect Sheet Review  Changes  Protect Sheet  Enter Password

Protect – Lock Cells (cont.) Default – Locked Select cells to unlock  Right click  Format Cells  Protection tab  Uncheck ‘Locked’

Protect – Read-only Workbook (cont.) Save As  Tools  General Options  Enter passwords