Audit Trail Viewer Overview and Popular Search Tips by Nick Felts

Audit Trail Viewer

Search Screen

Report Tag and Filter Report Tag Filter A unique Identifier, such as a name or initials, can be entered here to help the user find the softprint file easier. The entry will be a part of the tag and can be searched for at the bottom of the Report Launcher window. Filter After your search criteria is entered, you can enter a file name here and save the search criteria for future searches. Simply use the drop down menu to recover past searches that you have saved.

Trace Types Patient Access Patient Audit Trail Displays what patient records have been accessed. It will not show what has been changed. Patient Audit Trail Displays information about changes to patient demographics or results (displayed in the comment column).

Trace Types Batch Job Setup Audit Trail Displays every print job that is run from the scheduler or manually. Setup Audit Trail Displays all changes made to the setup files.

Report Dependant Parameters

Trace Category/Trace Action

Additional Parameters Enter any information in the additional parameters line that will be found in the Comment column of the Audit Trail Query. i.e. – Database fields, Test ID’s, Workstation ID’s, SoftPrint files, Setup File ID’s.

Search Tips The Audit Trail Viewer saves information for 6 years and can display 10,000 lines of data! So… Be as specific as possible Narrow the date range Fill out all possible fields Never start by printing Print to “View file” Ctrl F and the buttons are your friends! Use Audit Button in Setup Files first

Audit Returns Each of the 4 types of Audits returns different information. Knowing what these Audits return will allow you to more effectively search for specific events.

Audit Returns – Patient Access Refer to Label and Program Field handouts for descriptions of these fields. Patient Access also shows the individual record being accessed in a reports query, where Patient Audit does not.

Audit Returns – Patient Audit

Comments – Patient Audit Trail ACORD - Order # ACBILN - Billing # AODATE - Ordered Date AOTIME - Ordered Time ACCDATE - Collect Date ACCTIME - Collect Time APRIOR - Priority ADOCTOR - Requesting Dr AOTECH - Ordering Tech ID ACWARD - Ordering Ward ACDEPOT - Collect Depot PWARD - Ward PROOM - Room PBED - Bed PDOCT - Attending physician PDADM - Admission date PDDIS - Discharge date ARESULT -Test Result

What Do the DB Fields Mean?

What Do the DB Fields Mean?

What Do the DB Fields Mean?

What Do the DB Fields Mean?

Audit Returns – Batch Job Notice we cant search by Order#, MRN, or Billing numbers.

Audit Returns – Setup Audit Find the DB fields for Setup Audit Trail, in the same place you find the Patient Audit DB fields

Where did my patient’s report print to? Use Patient Access to find the time that a report query accessed the record.

Where did my patient’s report print to? Use Batch Job to find the correlating time and softprint file.

Where did my patient’s report print to?

Who workstation redirected what order range? Use Patient Access and search for the wrkredsrv program

Who workstation redirected what order range?

Who marked an order to be called, and at what time? Use Patient Audit

Who marked an order to be called, and at what time? Marked from Order Entry… Look up AFLAGS in the Data Dictionaries to see that settings of 4 or 8 indicate the marking of a call.

Who marked an order to be called, and at what time? Marked from Resulting Worklist…

Questions?