Effective Chapter and Philo Interface

Sigma Gamma Rho Sorority, Incorporated Officers’ Essential Training St. John’s University Queens, New York July 17, 2009 Dr. Wanda L. Nelson, National Philo Coordinator and Mrs. Rose Elliott, Northeast Regional Philo Coordinator (Co-Presenters)

Overview Purpose Organizational Review Providing Information & Assistance at All Levels Effective Collaboration & Interaction Q & A Self-Introductions of Co-Presenters and workshop purpose Self-Introductions of Attendees and what would they like to be covered during the sessions (write on board, if available)

Organizational Review Obtain Philo Advisor Handbook from Sigma Headquarters Obtain Agreement from Alumnae Chapter to Organize Philo Affiliate Contact Regional Philo Coordinator for Guidance Ask who has handbook/manual for use during session

Membership Criteria Woman of good character, poise, self-control, interest, outstanding social qualities, expertise in some particular field High school diploma, but not a four-year college degree Interested in promoting Sorority programs A minimum of five (5) prospective members Induction periods are September/October and February/March Ask attendees to read aloud from handbook ~ Advisors and Coordinators Handbook, page 20

Fees: Four Levels Discuss differences regionally and locally DBR= determined by the individual region DBL= determined by the local affiliate

Sigma Remittance Form SIGMA GAMMA RHO SORORITY, INC. Send forms to Sigma Gamma Rho Sorority, Inc. 1000 Southhill Drive, Suite 200 Cary, NC 27513 International Affiliate Remittance Form - 2008-2009 PLEASE TYPE Sorority Fiscal Year:   Advisor Advising Chapter Name: Advisor's Phone#: Address: President: City, State, Zip: President's Phone# Date Prepared: Check ONE Affiliate: Check ONE Region: REMITTANCE OF FUNDS IS DUE BY JULY 1ST WITH A 90 DAY GRACE PERIOD. SEND REMITTANCE OF FUNDS TO THE INTERNATIONAL HEADQUARTERS. DO NOT SEND CASH, CHAPTER OR PERSONAL CHECKS || SEE INSTRUCTIONS FOR LISTING OF ASSOCIATED FEES Individual Assessments Number of Members: Associated Fee: Total Amount: Returning Fee x = A Induction Fee = B Late Fee $10.00 = C Affiliate Assessments Affiliate Tax (Philos Only) $15.00 = D Late Fee (Philos Only) = E Other (Please Specify) = F = G Total Amount Submitted:(A+B+C+D+E+F+G) = Remitter Signature(s): Advisor: Chapter Financial Secretary/Treasurer Headquarters Use Only Date Recv'd Amt. Recv'd Form of Payment Receipt # Balance Due/ Credit Copies: International Headquarters & Club Stress importance of providing this form to Philo members Alumnae chapter must be financial in order for Philos to remit assessments Should be available for Philos to access on National Web site shortly, but there will still be the need to assist some (e.g. Philos who do not have computer access) Importance of sending appropriate forms to the right place

SIGMA GAMMA RHO SORORITY, INC. Send forms to Sigma Gamma Rho Sorority, Inc. 1000 Southhill Drive, Suite 200 Cary, NC 27513 International Affiliate Remittance Form PLEASE TYPE   Sorority Fiscal Year: Region Advising Chapter Name REMITTANCE OF FUNDS IS DUE BY JULY 1ST WITH A 90 DAY GRACE PERIOD. SEND REMITTANCE OF FUNDS TO THE INTERNATIONAL HEADQUARTERS. Membership # Last, First , Middle New Address* Address City, State, Zip Area Code Phone# E-mail Return ing Fee Induc tion Fee Late Fee Date of Induction Rhoers Only Grade Yr Grad. 1 H C 2 3 4 5 6 7 8 9 10 * Please check box if new address or personal information changed Subtotals:

Philo Remittance Form When this form is sent to National Headquarters, it is the wrong place and causes problems Philos are not financial if assessments are paid only to Sigma or only to National Philos

Where to Send Fees Sigma Headquarters National Philos Sigma Gamma Rho Sorority, Inc. International Headquarters 1000 Southhill Drive, Suite 200 Cary, NC 27513 National Philos Philo Thelma Goodwin National Philo Financial Secretary 1118 Chaplin St., SE Washington, DC 20019

Regional Remittance (Insert Name) Regional Grammateus (Insert Address) Provide this information for your Philos

Before Induction Confirm receipt of fees by Sigma Headquarters Confirm receipt of fees by National Philo Financial Secretary Conduct orientation four weeks prior to induction Notify the Regional Philo Coordinator and Regional Philo President of the date, time and place of induction Continuing Philos should follow up to ensure that fees are received at both locations

Induction

Providing Information and Assistance at All Levels (Tools for Success) National: Headquarters’ Updates/Changes Regional: Regional Updates/Changes 1. Work as pairs to discuss these areas for 4-5 minutes. 2. Each pair reports to the large group, 2-3 minutes each. 3. Share presenters’ suggestions on slides. Local: Sponsoring Chapter Updates/ Interaction/Joint Activities

Effective Collaboration and Interaction Local Area Region Soror Elliott begins facilitation

Local Examples Advisor Present at Meetings/Activities Retreat/Joint Calendar Planning Joint Roundup Founders’ Day What specifics have attendees found to be most effective? Project Reassurance/Other National Projects Community Service

Area/State Invite Philos Regional Coordinator/Advisors Present at Plenary Sessions and Events Separate Philo Sessions/Training Regional & National Updates Act on Recommendations

Region Regional Coordinator Present at Board Meeting/ Plenary Sessions/Activities Equivalent Registration Materials/Amenities Agenda aligned to prevent event conflicts Reserved tables for Officers at Luncheons/Banquet Support of Advisors/Sorors in Attendance Act on Recommendations Judging Sheets & Award Criteria First Lady Pageant & Presidents’ Gala

Boule National Philo Coordinator Attendance at Board Meetings/ Plenary Sessions/Activities Equivalent Registration Materials/Amenities Agenda aligned to prevent event conflicts Reserved Tables at Luncheons/Banquet Support of Regional Coordinators/Advisors/Sorors in Attendance at Plenary Sessions & Events Act on Recommendations

Sigmas’ Roles  Advisors  Liaisons  Dictators See Philo Advisor and Coordinator Handbook, Section II - pages 6 & 7. Edit reports, newsletters, and other written material before distribution. Review remittance forms and other forms before submission.

Questions and Answers

“Philo” means friend. Remember to reciprocate.