What’s HUB Got To Do With It?

Outline HUB Introduction What is the HUB? Self Service HUB Help HUB and Reporting

HUB Introduction

Where did the HUB come from? Students selected “HUB” in a naming contest (winter 2011) Oracle PeopleSoft Campus Solutions ERP system – system that is used to manage and coordinate all the resources, information & functions of a business INTEGRATION Requires implementation jess

How does the HUB fit into UB? UB2020 University at Buffalo’s Strategic Plan “…a vision for the University at Buffalo’s emergence as a world-class public research university and a strategic plan for fully achieving its vast potential.” Focus on Research, Focus on Place, & Focus on Services Focus on Services & Transforming Operations Student Systems Assessment Student Services Transformation Project HUB jess

What was involved in planning the HUB? Spring 2007 – Spring 2008: Student Systems Assessment Campus-wide involvement in: Surveys, focus groups, workshops Decision of using PeopleSoft Campus Solutions Summer 2008 – Present: Student Services Transformation (SST) Project 70+ campus-wide staff involved in implementation Irene

Who was involved in the SST Project Team? Campus-wide Commitment - Core Project Team included representation from: Academic Planning & Budget Academic Processing Services Administrative Computing Services Division of Athletics Enterprise Infrastructure Services Financial Aid Financial Processing Services Graduate School Graduate School of Education International Education School of Dental Medicine School of Law School of Medicine School of Medicine & Biomedical Sciences School of Pharmacy & Pharmaceutical Sciences Student Academic Records & Financial Services Student Advising Services Undergraduate Admissions University Communications Vice Provost of Undergraduate Education irene

What was the implementation timeline? Summer 2008: Project chartered, guiding principles created, "fit/gap" sessions launched to ensure success. Winter 2009: Module configuration begins Spring 2009: Major data migration planning and process begins August 2010: First major production milestone: UB Course Catalog, and new MyUB portal "goes live." Fall 2010: Students re-brand the Student Information System "HUB" New UB domestic applicants begin using in MyUB. Major training initiative begins migrating staff, faculty and students to HUB irene

We’re “live” – Now What? irene

What is the HUB?

What information is in the HUB? Academic Advising Academic Structure Admissions Campus Community Financial Aid Student Financials Student Records Course Catalog Schedule of Classes Enrollment Grading Transcripts Transfer Credit Irene

What are some of the benefits of the HUB? Integrated, real-time information Reduced number of shadow systems Move to a system that is continually progressing Updates to the system 4+ times a year Self-service portals for students, faculty & staff Brings together commonly used links and information into 1 place Irene/Jessica

Self Service

HUB Student Center – View from MyUB Irene Log on through MyUB You will have your own view of the Student Center via the Campus Community Student Services Center The Student Services Center will allow staff with security to view an at-a-glance overview of a student’s information. You’ll also find quick links to more detailed information and to common administrative tasks

HUB Student Center Irene Log on using a regular internet browser Side navigation – use the menus or add your favorites Only see those areas that you have access to Folders like a Windows environment

HUB Faculty Center – View from MyUB Irene

HUB Faculty Center Irene Log on using a regular internet browser Side navigation – use the menus or add your favorites Only see those areas that you have access to Folders like a Windows environment

Hub HELP resources

HUB Help http://www.buffalo.edu/hub/ Jessica

Faculty and Staff Help Jessica

HUB Access – Request Form http://sarfs. buffalo Jess

HUB Access - Requirements Handling Data Safely Course In UBLearns AdminVPN using RSA Token Jess

HUB Data and Access

HUB and its Relationship to Reporting Tools HUB Tables Raw HUB data iStrategy Infosource SIRI Jess

Reporting Tools Jess Infosource Used mainly by experienced Infosource users Intermediate and above understanding of Microsoft Access Data: Student Class Section Degree Admissions SIRI Used by anyone, useful for beginners “Guided” Reports (or canned reporting tools) Jess

Access & Help Can request access through MyUB – UB Infosource A survey is required to gain access Distributed group of information professionals are available across campus to help with questions Data models will evolve as we gain experience with the system Additional assistance can be found here: http://apb.buffalo.edu/UBSIS/ Jesss

Questions Irene/Jess

Contacts Irene Holohan-Moyer Associate Registrar, Student Information Systems Functional Coordinator imh2@buffalo.edu Jessica Dubickas Assistant Functional Coordinator, Student Information Systems jrd24@buffalo.edu