Jim Duran and Julia Stringfellow, Special Collections Department University Documents in ScholarWorks: Methodology and Collection Features August 9, 2011 Jim Duran and Julia Stringfellow, Special Collections Department

Criteria for Selection of Items Focus on textual materials in the University Archives Frequency item was accessed in its paper format Usage by Kinesiology classes and other university departments Preservation tool for older items – condition and number of copies of an item Promotes the University Archives collection, outreach for the department

Copyright of Items in ScholarWorks

Examples of IRs in Digital Commons Digital Commons Listing of Institutional Repositories Utah State University Digital Commons University of Nevada Las Vegas Libraries Western Kentucky University TopSCHOLAR Digital Commons Listserv

Adding Scanned Material Add old and rare paper documents to ScholarWorks Using experience from scanning photos for Historic Boise State

Ensuring quality BJC Student Handbook, 1950-1951

Scanning Standards/Best Practices BCR (OCLC) Best Practices 2008 Already following these guidelines for digitization of other materials. State of Idaho digitization guidelines Guidelines for overall project direction Adobe Products tutorials & manuals Support information

Choosing documents To be scanned by us the documents had to be… A low run Low page count Mostly text (few pictures or graphics) Otherwise: consider outsourcing

The Process Student Assistants and Scanner Schedules Training Budgeted time to fit with other Special Collections work. Training With Adobe Acrobat Professional Settings control Settings template based on format of original document File touch-up Removing stray marks that are not part of original document and that might distract the reader.

Uploading Content to ScholarWorks

Collections in ScholarWorks Commencement Programs, 1934-2010 Department of Communications and Marketing, Facts and Figures, 1992-2010 Department of Music Programs, 1932-1973 Department of Theatre Arts Programs, 1933-1997 FOCUS, 1986-2011 Student Handbooks, 1949-2010 Student Union Annual Reports, 1976-2003 University Books, 1970-2006 Women's Center, 2001-2011

Usage of ScholarWorks Collections, July 2011 Report for Books

Usage of ScholarWorks Collections, July 2011

Usage of ScholarWorks Collections Links to materials in Kinesiology Library Research Guide Subal Theatre Alumni Facebook Page University books used by patrons looking for a general history of BSU, can search for specific topic

Adding Born-Digital Documents Born-Digital: A document that was created with computer software, and predominately only available through a digital interface. Loss of a born-digital document is just as crucial as the loss of a paper copy.

Born-Digital Content Currently in ScholarWorks FOCUS Issues Recent Student Handbooks Current Facts and Figures

… And more to come! We are finding more born-digital documents online that will be added to ScholarWorks. Procedures are in place for systematically collecting, archiving, and accessing online documents through ScholarWorks. …before they disappear.

Some Future Titles

Student Newspaper Collection in ScholarWorks