The Secrets RACER Whispers OLA, January 2007 The Secrets RACER Whispers Partnering Interlibrary Loans and Acquisitions to Create a More User-Driven Collection Jouppien, Millard & McGillivray

AGENDA 1. Background of project 2. Procedures 3. RACER reports 4 AGENDA 1. Background of project 2. Procedures 3. RACER reports 4. Success stories 5. Future plans

Why. The Policies Just in time purchases ■ Why? The Policies Just in time purchases ■ requests that are user-driven and research-based ■ one circulation is ensured ■ multiple access of resource during the duration of a research project

Why. The Policies Potential monthly purchases ■ Why? The Policies Potential monthly purchases ■ ensures responsible fiscal allocation ■ addresses interdisciplinary and disciplinary gaps ■ enriches overall quality of the collection

Why. The Policies Potential cost savings ■. less OCLC requesting ■ Why? The Policies Potential cost savings ■ less OCLC requesting ■ fewer shipping / courier costs

The Partners At McMaster University -- Interlibrary Loans -- Acquisitions -- Circulation Outside McMaster University -- OCUL (Ontario Council of University Libraries) -- RACER Project Team

The Tools Online ILL System - VDX Vendor: OCLC PICA (formerly Fretwell-Downing) Online Catalogue - HORIZON 7.3 Vendor: SIRS-Dynix

How? The Procedures 1. Patron identifies title of interest and requests it through RACER. 2. Interlibrary Loans receives request and faxes titles that match purchasing criteria to Acquisitions. 3. Acquisitions librarian considers selection, then pre-searches and orders title(s). 4. Acquisitions imports record and creates purchase order.

How. The Procedures 5. Shipping Department receives shipment and How? The Procedures 5. Shipping Department receives shipment and matches paperwork. 6. Cataloguing RUSH processes title(s). 7. Interlibrary Loans maintains statistics and contacts patron. 8. Circulation matches paperwork and checks- out item to patron.

How. The Criteria ▪. 2005-2006 publications ▪ How? The Criteria ▪ 2005-2006 publications ▪ Primarily English or French ▪ Must match collection policies ▪ $200 CAD limit per title ▪ No additional copies / duplicates ▪ E-book or paperback preferred ▪ Available in North America ▪ 24 hour shipping

More Criteria ▪. Fiction acquired if:. ▪. award-winning authors. ▪ More Criteria ▪ Fiction acquired if: ▪ award-winning authors ▪ publications that have been adapted to screenplays or plays ▪ publications that have contributed to research studied by McMaster academic community (i.e. music compositions)

More Criteria ▪ If purchased from a used bookseller, must be available in fine or very good condition ▪ Priority catalogued for patron

The Secrets RACER Whispers OLA, January 2007 Jouppien, Millard & McGillivray

Results -- 2005/2006 Fiscal Year: 305 titles ordered -- Average turnaround was 24 to 48 hours -- Approximately $18,000 spent -- Average number of check outs: 6 (ranged from 1 to 15 times) Successful in providing a user driven service

05/06 Purchases by Discipline Rank Discipline 1 Electrical Engineering 15 Mechanical Engineering 2 Religious Studies 16 Divinity 3 Reference 17 Civil & Engineering Mechanics 4 Economics 18 Engineering Entrepreneur-ship 5 English Literature 19 Physics & Astronomy 6 Business 20 Philosophy 7 Material Science & Engineering 21 Anthropology 8 Sociology 22 Special Allocation 9 Geography & Earth Sciences 23 Math & Stats 10 Chemistry 24 Psychology, Neuroscience & Behaviour 11 Global Studies 25 Art & Art History 12 History 26 Engineering Innovation 13 Biology 27 Modern Languages 14 Computer Science & Software Engineering 28 Communications & Media Studies

05/06 Purchases by Discipline Rank Discipline 29 Political Science 36 Women’s Studies 30 Comparative Lit 37 Classics 31 Labour Studies 38 Kinesiology 32 Health Studies 39 Music 33 Theatre & Film Studies 40 Collections 34 Engineering (Physics) 41 Indigenous Studies 35 Data Services TOTAL $18,856.17

The Sweet Sound of Success The Sweet Sound of Success! Comments from just a few satisfied customers: Wonderful, thank you so very much! I really appreciate your assistance in accessing this work. This is great news! What a great pilot project. I will pick it up tomorrow. I just wanted to say that I was very excited to get your email, and am even more pleased now that I have picked up the book. Seems like a great pilot project, and I hope it proceeds well!

More Comments: I am so glad to hear the good news More Comments: I am so glad to hear the good news. It is a great project for students. I believe it is very helpful to every student. I'm glad the library is doing this. I've long thought that there should be a policy that if a book is requested more than once that the university should purchase it. Perhaps there is already a policy such as this? Anyway, thanks to you and the other librarians who work hard to get information to us.

The Future: ·. Streamline process so less labor. intensive · The Future: · Streamline process so less labor intensive · Collections transformation · Purchasing MARC records · New and upcoming RACER reports and functionality

Questions? Comments? Gloria Joy Jouppien (jouppie@mcmaster.ca) Donna Millard (millard@mcmaster.ca) Sue McGillivray (sue@scholarsportal.info) http://www.scholarsportal.info/vdx/support/project-info/presentations/