Introduction - Final activity reporting Joint Secretariat & Managing Authority September 20th, 2017 – Galway, Ireland

Topics Final activity report Final financial report Project extensions Reporting Output in eMS Impact typology

Rationale YOUR project is monitored by: 1. First Level Controllers 2. The Monitoring Committee (MA) 3.The Manging Authority (MA) 4. The Joint Secretariat (JS) 5. European Commission WE want to guarantee satisfactory project implementation Start to end measurement AND quantification of project outputs.... YOUR products and services Activity Reports are cross checked with the project application/ decision throughout the project’s implementation. If you report in time, we will make a payment ideally within 3 months, provided there are no serious errors. Communication and publicity is vital the NPA 2014-2020; the public should know about your project outputs

Purpose of final reporting To allow programme bodies to assess the implementation of the project To ensure satisfactory achievement of the project results To provide quantification and quality assurance of project outputs To cross-check with the project application and decision. To collect information for the NPA’s Annual Implementation Report To help disseminate information about the project to the wider public. To enable reporting of best practices in project implementation and publicity

Results focus - some terminology Result: what is intended to be changed in the programme area Outputs: direct products of the programme, intended to contribute to results. They are mainly developed at project level (products/services). Results orientation: for the 2014-2020 period, the focus is shifting from only measuring outputs (products/services) to measuring the results that they contribute to (change in the programme area).

Intervention logic

Intervention logic at programme level Vision: what does the programme want to achieve Thematic objectives: 4 themes form the basis for the 4 priorities Specific objectives: how the programme plans to meet the vision Results sought: what changes the programme wishes to see, e.g. raised awareness, improved entrepreneurial climate, raised preparedness

Intervention logic at programme level Result indicators: how the changes will be measured Actions supported: examples of interventions to help achieve the results sought, including examples of target groups and partners Output indicators: quantifying the outputs that are developed Performance framework: accountability for outputs, finances

What does it mean for projects at the final reporting stage? Project result: what change does the project hope to achieve? Qualitative contribution to programme result indicators (neutral/positive) Project objectives: how will the project achieve its chosen result? Project outputs: products/services, i.e. the solutions to meet the chosen objectives and result Quantitative contribution to output indicators

What does it mean for projects at the final reporting stage? Deliverable: by-product in developing the main outputs Budget and spending target: Contribution to the programme financial targets

Output indicators – Project level Example Priority axis 3

Output indicators – Project level Quantify contribution to the output indicator. This is a target value for the entire project. Note: one product or service delivered in several programme partner countries is still considered as one, please do not double count!

Final Project Report in eMS Workflow After the Partner Reports are submitted in eMS the Lead Partner can start to compile the Final Project Report. The Project Report consists of questions about the project’s activities, and delivery of the main outputs. Report Work packages Certificates Project report tables Attachments

JS Assessment of Project Report Completeness of the information Eligibility of activities carried out Coherence of activities with objectives set out in application/ decision Final achievements of the implementation vs. the application/decision Analysis of the efficiency and effectiveness of project implementation Measurement of quality and quantity of project outputs and results Analysis of project final spending profile, value-for-money, etc. Quality of partnership and distribution of roles between the partners Analysis of synergies with other strategies and programmes Concrete actions meeting the horizontal principles

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