Open Access, Research Funders, Research Data, and the REF

Open Access Unrestricted access (and re-use) of research outputs esp publicly funded journal articles and conference papers Gold (paid for) Article is immediately freely available Payment of a fee or ‘Article Processing Charge’ (APC) Green ('free’) Deposit (usually accepted final version) in online repository Usually an embargo period to making this visible University direction - go Green (‘free’) wherever possible Scholarly academic journals not non-academic publications, newspapers or magazines. Note: Default is that metadata goes public once we are notified however we can embargo metadata on papers or conference proceedings until publication if authors request or publisher mandates.

REF policy on Open Access Articles and conference proceedings accepted for publication from 1st April 2016 Limited exceptions Credit in ‘environmental component’ for making other outputs open access Low barrier. Apply open deposit rules, and exceptions if necessary to all articles and conference proceedings,. If then decided not to submit to REF they might still help with the environmental component and you should get more publicity for your research.

REF Eligibility – Author responsiblity ‘Final peer-reviewed manuscripts must have been deposited in an institutional or subject repository on acceptance for publication … … within 3 months of the date of acceptance’ We must evidence it is in our repository It may be a closed deposit 2021

REF Eligibility – The Library can help AND ‘made open-access within a specified time period’ REF accepts embargo periods: 12 months for Science, Technology and Medicine 24 months for Arts and Social Sciences MYTH SPOILER - It is not necessary to pay an open access charge to comply with REF open access requirements. 2021

Be aware of these things pre- submission

What do researchers need to do? As soon as a paper is accepted, make sure it is added to Enlighten: Notify research- openaccess@glasgow.ac.uk  Or follow local procedure Include the final accepted manuscript Include award numbers on papers Don’t agree to pay if don’t have ££ Use University email address and affiliation Yes you can send us a link to the article in Arxiv however YOU MUST state that that is the correct author final version for REF purposes – the final agreed text before publisher mark up and you must be sure that the publisher allows that version on Arxiv. We are happy to download from Arxiv on that basis. We don’t want to risk non-compliance with REF where an author has provided an non-peer reviewed version.

Open Access & Research Data Management Papers to include statement on how underlying research materials (data, samples, models) can be accessed   Open access to data not necessary if compelling reasons against this

As soon as papers are accepted ensure they are added to Enlighten via local procedures or notify research-openaccess@glasgow.ac.uk. Include a copy of the manuscript noting if it is final agreed text or subject to final amendments. Add funder name/s and funder award references to papers Add a statement on how to access underlying research materials to paper (email research-datamanagement@glasgow.ac.uk for support Create a data management plan for new applications and awards Store final datasets